Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests,

·        any prejudicial interests or

·        any disclosable pecuniary interests

 which they may have in respect of business on this agenda.

The Executive Member confirmed that she had not personal interests not included on the Register of Interests, nor any prejudicial or disclosable pecuniary interests, to declare in the business on the agenda.

To approve and sign the minutes of the Decision Session held on 15 November 2018.

Resolved:  That the minutes of the Decision Session held on 15 November 2018 be approved and signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Wednesday, 13 February 2019.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast ,or recorded, including any registered public speakers, who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been no registrations to speak at the session under the Council’s Public Participation Scheme.

This report seeks authorisation to award a contract to York Hospitals NHS Foundation Trust for the provision of sexual health services to the population of City of York.

Resolved:  That the Director of Public Health be authorised to award a contract to York Hospitals NHS Foundation Trust to provide sexual health services for City of York residents.

Reason:     To meet the council’s statutory responsibilities under the Health and Social Care Act 2012 and to enable sexual health services that are clinically safe, value for money and responsive to local need to be available to York residents.

The Executive Member considered a report which sought approval to award a contract to York Hospitals NHS Foundation Trust (the Trust) for the provision of sexual health services to York residents.

On 12 July 2018, Executive had agreed to the procurement of a new service and authorised the Director of Public Health, in consultation with the Executive Member, to award a contract to the highest scoring bidder (Minute 18 of that meeting refers).  The procurement had now been completed and the Trust’s bid had been successfully evaluated in accordance with the agreed criteria.  It was therefore recommended that the contract be awarded.

In response to questions from the Executive Member, officers confirmed that:

·        There was a robust process in place to monitor the contract performance, including quarterly meetings with the provider, key performance indicators and oversight by the YorOk Board and relevant Scrutiny committee.

·        The service specification had been ‘future proofed’ to ensure access for all sectors of the population.

·        The contract would be awarded for 3 years, with an option to extend it to up to 7 years subject to satisfactory performance.

Resolved:  That the Director of Public Health be authorised to award a contract to York Hospitals NHS Foundation Trust to provide sexual health services for City of York residents.

Reason:     To meet the council’s statutory responsibilities under the Health and Social Care Act 2012 and to enable sexual health services that are clinically safe, value for money and responsive to local need to be available to York residents.

This report seeks approval for a further one-year funding agreement, to March 2019, with Citizens Advice York.

Resolved:  That the one-year funding level and SLA at Annex A to the report be approved, subject to the reporting and performance conditions set down in the agreement.

Reason:     To demonstrate the delivery of expected outputs and accountability for public expenditure.

The Executive Member considered a report which sought approval for a further one-year funding agreement, to March 2020 (not 2019 as indicated in the report), with Citizens Advice York (CAY, formerly CAB).  The Chief Executive of CAY was in attendance along with council officers.

The proposal, as set out in the Service Level Agreement (SLA) at Annex A, was to roll forward the existing agreement, approved by the Executive Member on 15 March 2018, for one further year, with the addition of 2.5% inflation.  This would increase the core funding for CAY to £131,200.  Any longer term funding would be for the new administration to consider after the elections in May, but the next agreement should be for three years, within the council’s agreed budget provision.

The Chief Executive of CAY reported on the effectiveness of the ‘social prescribing’ approach, which aligned CAY services with those of GPs to help people with social problems affecting their health.  This had increased citizens’ income by £100k in the current year. 

Resolved:  That the one-year funding level and SLA at Annex A to the report be approved, subject to the reporting and performance conditions set down in the agreement.

Reason:     To demonstrate the delivery of expected outputs and accountability for public expenditure.