Agenda, decisions and minutes
Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions
Contact: Angela Bielby, Democracy Officer
Declarations of Interest [10.00]
At this point in the meeting, the Executive Member is asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.
The Executive Member was asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have had in respect of business on the agenda. He confirmed he had none and noted that he was a Governor at York High School and Westfield School an was on the electoral roll of St Olave’s Church.
To approve and sign the minutes of the Decision Session held on 8 November 2022.
Resolved: That the minutes of the Decision Session held on 8 November 2022 be approved and signed by the Executive Member as a correct record subject to the apologies being changed to in attendance.
Public Participation [10.02]
At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday 6 January 2023. Members of the public can speak on agenda items or matters within the Executive Member’s remit.
To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.
Filming, Recording or Webcasting Meetings
Please note that, subject to available resources, this meeting will be filmed and webcast ,or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.
Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.
The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present. It can be viewed at
It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.
This report seeks approval of the admissions policies and published admission numbers for community and voluntary controlled schools – schools for whom the City of York Council is the admission authority – for the school year beginning in September 2024. It also seeks approval of the coordinated admissions schemes for the City of York area – for which the City of York Council is the coordinating Local Authority – for applications to start the school year beginning in September 2024.
i. The York High School reduction in the Published Admission Number (PAN) from 180 to 150 pupils be delegated to the Corporate Director Children and Education.
ii. The proposed published admission numbers for all City of York Council schools for the school year beginning in September 2024, as set out in Annex A of the report be approved.
iii. The coordinated schemes and admissions policies for all City of York Council schools taking part in the consultation for the 2024-2025 school year, as set out in Annexes B – AA of the report be approved.
Reason: To meet the statutory requirements of the School Admissions Code of Practice.
The Executive Member considered a report that sought approval of the admissions policies and published admission numbers for community and voluntary controlled schools – schools for whom the City of York Council was the admission authority – for the school year beginning in September 2024. The report also sought approval of the coordinated admissions schemes for the City of York area – for which the City of York Council was the coordinating Local Authority – for applications to start the school year beginning in September 2024.
The School Admissions Manager outlined the report explaining the consultation on the draft admissions policies and changes to schools and academies Published Admissions Numbers (PANs). She advised that the consultation for schools in the Nicholas Postage Catholic Academy Trust was currently taking place and ended on 31 January 2023, with their draft admissions policies having being circulated to stakeholders. She explained that the consultation for admissions policies was the responsibility of schools and academy trusts and that York held consultation earlier to allow stakeholders to forward their comments to the council and Multi Academy Trusts (MATs) directly.
She noted the options available to the Executive Member. She then explained the changes to PANs and changes to draft admissions policies. At this point in the meeting, the in the context of the Executive Member being a Governor at York High School, he delegated authority to approve the York High School reduction in the Published Admission Number (PAN) from 180 to 150 pupils to the Corporate Director Children and Education. This was approved by the Corporate Director Children and Education.
The Executive Members asked officers a number of questions to which they responded that:
· They regularly discussed with schools whether a PAN should be changed, and any PAN reductions were on the understanding that they would contact the school if the PAN needed to be increased for place sufficiency.
· Regarding admissions appeals where the school or MAT was the admissions authority, council legal team clerks would coordinate appeals and the schools/MATs would represent themselves at admissions appeals.
· The legal team clerks were independent of local authority admissions and they followed timeframes in the appeals process. On occasion, there may be a late appeal when the appeal was submitted late. It was acknowledged that there had been problems with capacity in the legal team and the Assistant Director Education and Skills was asked to ensure that where feasible appeals were heard before the end of the school year with the exception of late appeals. It was confirmed that where the local authority was the admissions policy, that admissions appeals would take place before the end of the school year.
· The council adhered to the Armed Forces Covenant and any changes to the covenant would be reflected in school admissions arrangements.
· School admissions worked to national offers days and should this fall on a weekend it would be the following weekday.
· Regarding the allocation of places, parents were encouraged to use all of their options and they were ... view the full minutes text for item 26.