Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

The Executive Member was asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests he may have in the business on the agenda.  None were declared.

To approve and sign the minutes of the Decision Session held on 30 June 2016.

Resolved:  That the minutes of the Decision Session held on 30 June 2016 be approved and signed as a correct record.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Executive Member’s remit can do so.  The deadline for registering is 5:00 pm on Monday 25 July 2016.

Filming, Recording or Webcasting Meetings

Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at https://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_council_meetingspdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This paper describes work that needs to take place to improve facilities at Archbishop Holgate’s Church of England Academy.  There is an urgent need (from 1 September 2016) for increased capacity in terms of social space and dining facilities to accommodate growing pupil numbers at Archbishop Holgate’s. 

Resolved:  That the use of £206,000 of Basic Need funding to support improvements to the catering facilities and social spaces at Archbishop Holgate’s Church of England Academy, as detailed in paragraph 10 of the report, be approved.

Reason:     As a result of the continued growth in pupil numbers the current catering facilities and social spaces at the school are no longer adequate to meet the school’s requirements.

The Executive Member considered a report that detailed work that needed to take place to improve facilities at Archbishop Holgate’s Church of England Academy.  It was noted that there was an urgent need (from 1 September 2016) for increased capacity in terms of social space and dining facilities to accommodate growing pupil numbers at the school.

Officers drew attention to the growth in pupil numbers at the school, as detailed in paragraphs 3 and 4 of the report and to the consultation that had taken place regarding the proposed improvements to the school.

The Executive Member considered the options detailed in paragraphs 9 to 11 of the report.  Officers explained that Option 1 in the report would be a traditional build which meant that it would not be completed for September 2016.  Option 2 would use modular buildings to create a permanent building at the front of the school.  This option was more cost effective than Option 1 and the work could be completed more quickly.

The Executive Member stated that he recognised the need to ensure that pupils had access to good facilities as well as classroom accommodation.  He sought assurances that the use of modular buildings would provide facilities that were of good quality.  Officers stated that the use of modular buildings was now common in school building.  They were durable and of good quality and the feedback from users had been very positive.

The Executive Member sought clarification as to whether pupil numbers at the school would level out.  He was informed that this was the case and hence the buildings would be fit for purpose.

Resolved:  That the use of £206,000 of Basic Need funding to support improvements to the catering facilities and social spaces at Archbishop Holgate’s Church of England Academy, (Option 2 - as detailed in paragraph 10 of the report), be approved.

Reason:     As a result of the continued growth in pupil numbers the current catering facilities and social spaces at the school are no longer adequate to meet the school’s requirements.