Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he may have in respect of business on this agenda.

The Executive Member was asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have had in respect of business on the agenda. He confirmed he had none.

Councillor D’Agorne declared a personal non prejudicial interest in relation to agenda item 7 (Consideration of results from the consultation in Danesmead Close Estate, Broadway West, Westfield Drive and Fulford Cross following petitions received requesting Residents' Priority Parking), on which he had registered to speak as Ward Member, as he was a resident of Broadway West.

To approve and sign the minutes of the meeting held on Thursday 13 September 2018.

Resolved:  That the minutes of the Decision Session of the Executive Member for Transport and Planning held on 13 September 2018  be approved and signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Wednesday 24 October 2018.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been nine registrations to speak at the meeting under the Council’s Public Participation Scheme.

Martin Davis, a resident of St Lukes Grove, spoke in relation to agenda item 4 (Lumley Road/St Luke’s Grove Ward Committee Scheme, Residents Parking – Traffic Regulation) in support of the proposed restrictions. He stated that the majority of residents favoured a full time residents parking scheme to tackle parking problems which in the past had caused problems with access for ambulances and delivery vehicles.

ArifKhalfe, another local resident and director of a shareholder for two properties on the street, also spoke in support of the recommendations for item 7. He expressed concern about delays in progressing the scheme and asked that, if approved, the scheme be taken forward as quickly as possible.

Councillor Craghill had registered to speak in relation to agenda item 5 (North York Bus Improvement Scheme) but was not able to attend the meeting due to illness and submitted a written representation instead which was considered by the Executive Member.

Councillor I Gillies spoke, as Ward Member for Rural West York, in relation to item 6 (Low Poppleton Lane Experimental Traffic Regulation Order – Decision on the Continuation). He expressed his support for option 2 so that officers could investigate options for opening the road up to all traffic during evenings and weekends and asked that motorbikes and scooters be permitted to use the road during the day as some Manor Academy pupils travelled to school using this mode of transport and it was a much safer route than using the ring road. He asked that an update be provided to the January decision session.

Five people had registered to speak in relation to item 7 (Consideration of results from the consultation in Danesmead Close Estate, Broadway West, Westfield Drive and Fulford Cross following petitions received requesting Residents' Priority Parking) as follows:

·        Keir Brown spoke on behalf of the Steiner School and explained that the start and finish times of the school day varied from class to class therefore parents were dropping off/collecting children for extended periods of the day. He stated that 10 minutes was not sufficient length of time to drop off if parked further away from the school and asked that a longer drop off time be allowed or restrictions be applied 10am-3pm instead.

·        Kate Ravilious spoke in objection to the recommended option for Broadway West and surrounding area. She expressed concern that introducing residents parking could push the problems with parking onto access routes and asked the Executive Member and officers to consider access arrangements for the area as whole rather than individual streets.

·        Mr Iggulden, a local resident, spoke in objection to the proposals for Fulford Cross. He raised concerns that the consultation had been carried out in the absence of hard facts and data. He suggested that a range of solutions was needed to tackle the parking problem and that a traffic survey should be carried  ...  view the full minutes text for item 35.

This report provides details of a recent ballot on proposals for Lumley Road and St Luke’s Grove and of objections raised to the recent advertisement of a residents’ priority parking scheme for Lumley Road and St Luke’s Grove, Clifton.

Resolved: That option 4 be approved: to overrule the objections and approve implementation of a full time Community Priority Residents Parking scheme.

Reason:     To provide a managed residents parking scheme supported by the majority of local residents to minimise the likelihood of obstruction to two-way traffic flow in Lumley Road and St Luke’s Grove, the said roads currently being adversely affected by indiscriminate/obstructive parking, thereby improving safety and improving the local community parking amenity.

The Executive Member considered a report that provided details of a recent ballot on proposals for Lumley Road and St Luke’s Grove and of objections raised to the recent advertisement of a residents’ priority parking scheme for Lumley Road and St Luke’s Grove, Clifton.

The Executive Member considered the following options available to him:

·        Option 1: Introduce the originally proposed parking restrictions scheme as detailed in the report to Executive Member Decision Session on 17 May 2018.

·        Option 2: Overrule the objections and approve a part-time Residents Parking Scheme.

·        Option 3: Overrule the objections and approve implementation of a full time Household and Business Residents Priority Parking scheme.

·        Option 4: Overrule the objections and approve implementation of a full time Community Priority Residents Parking scheme.

·        Option 5: Do nothing.

The Executive Member acknowledged that the problem would only get worse if nothing was done and agreed that option 4 be approved.

Resolved: That option 4 be approved: to overrule the objections and approve implementation of a full time Community Priority Residents Parking scheme.

Reason:     To provide a managed residents parking scheme supported by the majority of local residents to minimise the likelihood of obstruction to two-way traffic flow in Lumley Road and St Luke’s Grove, the said roads currently being adversely affected by indiscriminate/obstructive parking, thereby improving safety and improving the local community parking amenity.

This report summarises the outcomes of a consultation exercise with residents and businesses affected by proposed works to improve bus service reliability on Wigginton Road and requests the Executive Member’s permission to deliver a scheme which has been amended in the light of feedback received through the consultation exercise.

Resolved:  (i)       That  the works at the Haxby Road/ Wigginton Road/ Clarence Street/ Lowther Street junction be approved.

(ii)      That the works to remove the Wigginton Road/ Fountayne Street mini-roundabout be taken out of the scheme.

Reason:     This allows delivery of a scheme which will improve reliability of bus services on Wigginton Road without a deterioration to access to properties on Fountayne Street, Brigg Street and Hansom Place.

The Executive Member considered a report which summarised the outcomes of a consultation exercise with residents and businesses affected by proposed works to improve bus service reliability on Wigginton Road and sought the permission to deliver a scheme which had been amended in the light of feedback received through the consultation exercise.

The Executive Member noted the content of the two written representations which had been received in respect of this item, one from Councillor Craghill, Guildhall Ward Member, and one from a local resident, both of whom welcomed the decision to take  that mini roundabout at Fountayne Street out of the proposed scheme and made some other points.

The Executive Member acknowledged the reasons why a bus lane was not a viable proposal. He noted that all bus operators were supportive of the proposals and agreed that the plan which had been presented for changes to the junction was effective in terms of pedestrian safety.

Resolved:  (i)       That  the works at the Haxby Road/ Wigginton Road/ Clarence Street/ Lowther Street junction be approved.

(ii)      That the works to remove the Wigginton Road/ Fountayne Street mini-roundabout be taken out of the scheme.

Reason:     This allows delivery of a scheme which will improve reliability of bus services on Wigginton Road without a deterioration to access to properties on Fountayne Street, Brigg Street and Hansom Place.

The Executive Member is asked to make a decision about  the Low Poppleton Lane experimental Traffic Regulation Order, whether to continue with this as is or instruct officers to look at some options that have been put forward by the public to modify the restriction in some way. 

Resolved:

(i)      That the current Experimental TRO be continued and that options be reviewed by officers to vary the Experimental TRO to address comments raised during the experimental period, including, but not limited to:-

(a)     allowing motorcycles and scooters to access the restriction.

(b)     and/or to allow private hire and hackney carriage taxi’s to access the restriction.

(c)     reducing the hours of operation, for example 7am to 7pm for the restriction to be enforced.

Reason:     To enable the impact of any changes to be reviewed in detail and provide a further report for a decision on which option to progress.

The Executive Member considered a report in relation to the Low Poppleton Lane experimental Traffic Regulation Order (TRO) which had been running for over 6 months. The Executive Member was asked to decide whether to continue with the TRO as is or whether to instruct officers to look at some options that had been put forward by the public to modify the restriction in some way.

With regard to paragraph 18 of the report, officers confirmed that at the end of the consultation period on 12 October, 31 comments had been received. The issues raised in the additional comments received were already covered in those presented in Annex C.

The Executive Member considered the two options set out in the report:

·        Option 1 – Make current Experimental TRO Permanent

·        Option 2 – To instruct officers to investigate other options, such as hours of operation or an extension to exempting other vehicles, including motorbikes and scooters as well as taxis.

The Executive Member acknowledged the valid comments presented by both Cllr Gillies and residents who had responded to the consultation and noted the comments made with regard to allowing access to motorcycles and scooters.

He noted that, at the moment, the road layout made it unsafe to allow 2 way traffic through the chicane and that would require a redesign of the layout. He also acknowledged that the more changes made such as hours of operation, permitted vehicles, increased the risk of confusion for users and the likelihood of people mistakenly using it when not permitted to. He agreed that a decision could not be made on this today but agreed that officers should be asked to investigate other options as set out below and discuss these with the Executive Member, with the aim of presenting an update to the January meeting if possible.

Resolved:

(i)      That the current Experimental TRO be continued and that options be reviewed by officers to vary the Experimental TRO to address comments raised during the experimental period, including, but not limited to:-

(a)     allowing motorcycles and scooters to access the restriction.

(b)     and/or to allow private hire and hackney carriage taxi’s to access the restriction.

(c)     reducing the hours of operation, for example 7am to 7pm for the restriction to be enforced.

Reason: To enable the impact of any changes to be reviewed in detail and provide a further report for a decision on which option to progress.

The Executive Member is asked to consider the consultation results for Danesmead Close Estate, Broadway West, Westfield Drive and Fulford Cross and to determine what action is appropriate. 

Resolved:

a)   Advertise an amendment to the Traffic Regulation Order to introduce a new Residents’ Priority Parking Area to operate Monday to Friday, 9am to 5pm in the Danesmead Estate as outlined on plans included as Annex I. To be allocated the zone number (R63). 

b)   Not to proceed with Residents Priority Parking area on Fulford Cross at the present time, but to undertake further consultation in this area and to report the results of this consultation back to the Executive Member at a future decision session

c)   No further action to be taken for Broadway West and Westfield Drive at this time.  If residents of these streets provide additional evidence of support within 18 months of implementation of a scheme on neighbouring streets then we seek authorisation to re-consult with these areas at that time.

Reason:     To progress the majority views of the residents consulted.

The Executive Member considered a report that highlighted the consultation results for Danesmead Close Estate, Broadway West, Westfield Drive and Fulford Cross to determine what action was appropriate. He considered the four options detailed in the report at paragraphs 15-27 and noted the content of the written representation submitted by a local resident.

Concern had been raised by some speakers around possible displacement of parking due to the introduction of residents parking on adjoining streets. Officers advised that if residents of those streets, who had already been consulted, provided additional evidence of support within 18 months of implementation of a scheme on neighbouring streets, then the council could seek authorisation to re-consult with these areas at that time without further delay.

Discussion took place around Fulford Cross area and in particular the proposed school drop off zones and time limits on these. It was noted that although the consultation response rate from Fulford Cross residents met the normal criteria for progressing a scheme, it was close to the threshold without a majority of properties voting in favour. In view of this and the concerns raised by residents, officers suggested it would be possible to go out to consultation again with Fulford Cross residents with the current proposals and also to have further conversations with the Education Department.

Resolved:

a)   Advertise an amendment to the Traffic Regulation Order to introduce a new Residents’ Priority Parking Area to operate Monday to Friday, 9am to 5pm in the Danesmead Estate as outlined on plans included as Annex I. To be allocated the zone number (R63). 

b)   Not to proceed with Residents Priority Parking area on Fulford Cross at the present time, but to undertake further consultation in this area and to report the results of this consultation back to the Executive Member at a future decision session

c)   No further action to be taken for Broadway West and Westfield Drive at this time.  If residents of these streets provide additional evidence of support within 18 months of implementation of a scheme on neighbouring streets then we seek authorisation to re-consult with these areas at that time.

Reason:     To progress the majority views of the residents consulted.

This report sets out progress to date on schemes in the 2018/19 Economy & Place Transport Capital Programme, and proposes adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

Resolved:

(i)      That the amendments to the 2018/19 Economy & Place Transport Capital Programme be approved.

(ii)      That the decrease to the 2018/19 Economy & Place Transport Capital Programme, subject to approval by the Executive, be noted

Reason: To implement the council’s transport strategy identified in York’s third Local Transport Plan and the Council Priorities, and deliver schemes identified in the council’s Transport Programme.

The Executive Member considered a report which set out progress to date on schemes in the 2018/19 Economy & Place Transport Capital Programme, and proposed adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

The Executive Member noted the proposed programme of schemes which had been developed to implement the priorities of the Local Transport Plan (LTP3) and the Council Plan.

It was noted that good progress had been made on the Wetherby Road roundabout upgrade, with the majority of the construction due to be completed by mid-December, and that work on the Scarborough Bridge scheme was due to start soon with the bridge closed from January. Officers confirmed that bridge/footpath closures would be advertised clearly so that users were fully aware.

Resolved:

(i)           That the amendments to the 2018/19 Economy & Place Transport Capital Programme be approved.

(ii)         That the decrease to the 2018/19 Economy & Place Transport Capital Programme, subject to approval by the Executive, be noted

Reason: To implement the council’s transport strategy identified in York’s third Local Transport Plan and the Council Priorities, and deliver schemes identified in the council’s Transport Programme.