Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal, prejudicial or disclosable pecuniary interests that he might have in relation to the business on the agenda. No additional interests were declared.

To approve and sign the minutes of the Decision Session held on 8 September 2016.

Resolved: That the minutes of the last Decision Session held on 8 September 2016 be signed and then approved by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Wednesday 12 October 2016 at 5:00pm. 

Members of the public may speak on an item on the agenda or an issue within the Executive Member’s remit,

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or audio

recorded and that includes any registered public speakers, who

have given their permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts. or, if recorded, this will

be uploaded onto the Council website following the meeting.

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officer (whose contact details are

at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been two registrations to speak at

the meeting under the Council’s Public Participation Scheme. Two Members of Council had also registered to speak.

5) Holgate Road (Iron Bridge to Acomb Road) Cycle Scheme

David Nunns spoke on behalf of St Paul’s Church Council. He thanked Officers for the proposal which would allow for visitors to the church to park in the community bay for 90 minutes. He requested that 30 minutes parking be allowed on the other side of the road for visitors, as church users could not use other parking facilities nearby.

Councillor D’Agorne welcomed the proposals as he felt they would increase levels of safety in the area for cyclists.

6) Monkgate Roundabout Cycle/Pedestrian Safety Scheme

Tom Franklin felt that the proposals would not reduce the number of accidents at Monkgate Roundabout. He felt that if the curve of Huntington Road was straightened it would be safer. He commented that, the proposals to shorten the shared use path on the eastern footway of Huntington Road would be too narrow, especially for users of buggies and for cyclists. The proposal therefore would increase the chance of accidents.

Councillor D’Agorne supported the proposals for reducing the traffic lanes and improving sightlines but had a particular concern over the dropped kerb at the junction. He felt this could be misused by cyclists coming at high speed or by cars dropping people off. He suggested that bollards or signs be considered to prevent this happening.

7) Knavesmire Primary Safe Routes to School-Bishopthorpe Road, Pedestrian Crossing Improvements

Councillor D’Agorne was encouraged by the proposed removal of the speed humps on Bishopthorpe Road. He expressed concern that the road curved to the left which meant that cyclists to the east would be hidden by cars. He added that it would be more dangerous for pedestrians if cyclists were away from the centre of the road.

9) Acomb and Westfield Shopping Area Petitions

Councillor Hunter informed the Executive Member of a petition that had been launched in March which had called for works to improve the footpaths in Acomb and Westfield Shopping Areas. She urged the Executive Member to support the Officer’s recommendation as she felt that safe infrastructure was needed to ensure safe, local and thriving shopping areas. It was noted that ward funding was not available to improve the footpaths.

The purpose of this report is to set out progress to date on schemes in the 2016/17 Directorate of Place Capital Programme, including budget spend to the end of August 2016. It also proposes adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

Resolved:  (i)  That the amendments to the 2016/17 Directorate of Place Capital Programme set out in Annexes 1 and 2 be approved.

                  (ii) That the reduction to the 2016/17 Director of Place Capital Programme be noted and the movement of funding to 2017/18, subject to the approval of the Executive.

                 (iii) That the list of the priority pedestrian crossing requests in Annex 3 of the report be noted.     

Reason:              To enable the effective management and monitoring of the Directorate of Place Capital Programme.

The Executive Member considered a report which set out progress to date on schemes in the 2016/17 Directorate of Place Capital Programme, including budget spend to the end of August 2016. The report proposed adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

It was noted that there would be no priority order for pedestrian crossing requests that were identified for investigation.

Resolved:  (i)  That the amendments to the 2016/17 Directorate of Place Capital Programme set out in Annexes 1 and 2 be approved.

                  (ii) That the reduction to the 2016/17 Director of Place Capital Programme be noted and the movement of funding to 2017/18, subject to the approval of the Executive.

                 (iii) That the list of the priority pedestrian crossing requests in Annex 3 of the report be noted.     

Reason:              To enable the effective management and monitoring of the Directorate of Place Capital Programme.

This report provides the Executive Member with an update on the advertisement of the Traffic Regulation Order (TRO) required for implementation of the proposed cycle lane scheme. It also summarises the results of further discussions with the owners of numbers 150-154 Holgate Road and makes a recommendation on the way forward.

Resolved: (i) That the objections to the TRO be noted, but the making of the TRO (subject to a 90 minute non-permit holder exception to the Community bay) be approved. It is further recommended that the implementation of the proposals as shown in Annex A is authorised (with the exception of the parking proposals outside numbers 150-154).

                (ii) That the principle to the creation of a parking area in Chancery Rise (as shown in Annex D) along with the provision of a dropped kerb to facilitate vehicle access to the forecourt area at 150 Holgate Road (part of the scheme shown in Annex C) be approved. Linked to this, the advertisement of a TRO covering the removal of the existing restrictions on the affected part of Chancery Rise, along with the introduction of “no waiting at any time” restrictions to replace the existing on-road parking provision adjacent to 150-154 Holgate Road be authorised.

(iii) That authority be delegated to the Director of City and Environmental Services to decide, following consultation with fellow Officers, about non-residential permit holders parking provision for 30 minutes in the parking space now approved for residential parking.

Reason:  To enhance road safety by providing more continuity of the cycle lanes whilst maintaining good parking provision for local resident and businesses.

The Executive Member received a report which provided him with  an update on the advertisement of the Traffic Regulation Order (TRO) required for implementation of the proposed cycle lane at Holgate Road. The report also summarised the results of further discussions with the owners of numbers 150-154 Holgate Road and made a recommendation on the way forward.

In relation to comments made by the public speaker, Officers welcomed Councillor D’Agorne’s comments on safety and responded that they would consult with colleagues in regards to the proposal for allowing 30 minutes parking on the residential side of the street. The Executive Member felt that this was an Officer decision, and delegated the decision for permitting the variation to the Director of City and Environmental Services.

Resolved:  (i)      That the objections to the TRO be noted, but the making of the TRO (subject to a 90 minute non-permit holder exception to the Community bay) be approved. It is further recommended that the implementation of the proposals as shown in Annex A is authorised (with the exception of the parking proposals outside numbers 150-154).

                (ii) That the principle to the creation of a parking area in Chancery Rise (as shown in Annex D) along with the provision of a dropped kerb to facilitate vehicle access to the forecourt area at 150 Holgate Road (part of the scheme shown in Annex C) be approved. Linked to this, the advertisement of a TRO covering the removal of the existing restrictions on the affected part of Chancery Rise, along with the introduction of “no waiting at any time” restrictions to replace the existing on-road parking provision adjacent to 150-154 Holgate Road be authorised.

(iii)       That authority be delegated to the Director of City and Environmental Services to decide, following consultation with fellow Officers, about non-residential permit holders parking provision for 30 minutes in the parking space now approved for residential parking.

Reason:              To enhance road safety by providing more continuity of the cycle lanes whilst maintaining good parking provision for local resident and businesses.

This report updates the Executive Member on work undertaken to develop the previously agreed option to reduce the number of accidents at Monkgate Roundabout, and includes the results of consultation. It also seeks approval of a recommended layout for construction.

Resolved: (i) That the scheme be approved as shown in Annex A to the Officer’s report.

                 (ii) That authority be delegated to the Director for City and Environmental Services to investigate the feasibility of the installation of additional signs for cyclists.

Reason: To improve facilities for cyclists and pedestrians and to reduce the number of accidents involving cyclists.

The Executive Member considered a report which updated him on work undertaken to reduce the number of accidents at Monkgate Roundabout. The report also sought approval of a recommended layout for construction.

Officers informed the Executive Member of a number of accidents that had taken place at the roundabout.

The Executive Member took into consideration the comments from the public speakers, and referred to a representation he had received before the meeting from Councillor Craghill. It was noted that this scheme would be kept under review.

Resolved: (i) That the scheme be approved as shown in Annex A  to the Officer’s report.

                 (ii) That the decision to install signs to inform cyclists of dropped kerbs on the junction be delegated to the Director of City and Environmental Services.

Reason: To improve facilities for cyclists and pedestrians and to reduce the number of accidents involving cyclists.

This report considers proposals for pedestrian crossing improvements on Bishopthorpe Road at its junction with Campleshon Road in light of the recent public consultation. The Executive Member is asked to approve the implementation of an amended scheme including the advertising of speed limit and traffic regulation orders.

Resolved: That Option (ii) be approved:

For Officers to implement an amended scheme (Annex C in the Officer’s report), and advertisement of the required traffic regulation orders, with implementation to follow if no substantive objections are received. Any objections will be reported back to the Executive Member for a final decision.

Reason: To improve pedestrian crossing facilities on Bishopthorpe Road at its junction with Campleshon Road. 

The Executive Member considered a report which proposed pedestrian crossing improvements on Bishopthorpe Road at its junction with Campleshon Road in light of the recent public consultation. The Executive Member was asked to approve the implementation of an amended scheme including the advertising of speed limit and traffic regulation orders.

Resolved: That Option (ii) be approved:

For Officers to implement an amended scheme (Annex C in the Officer’s report), and advertisement of the required traffic regulation orders, with implementation to follow if no substantive objections are received. Any objections will be reported back to the Executive Member for a final decision.

Reason: To improve pedestrian crossing facilities on Bishopthorpe Road at its junction with Campleshon Road. 

This report details the development of a danger reduction scheme on Heslington Lane, including consultation responses and seeks a decision on implementation of the proposals.

Resolved: That Option (ii) be approved.

Implement the scheme as detailed in Annex A and B, but remove the lighting column opposite Holmefield Lane from the proposals. Also advertise the required speed limit and order with implementation to follow if no substantive objections are received. Any objections will be reported back to the Executive Member for a final decision.

Reason: To reduce the risk of road users colliding with the chicane which in turn reduces ongoing maintenance costs to the council. To improve the existing zebra crossing to better accommodate cycle users and improve the lighting for all users.

The Executive Member considered a report which detailed the development of a danger reduction scheme on Heslington Lane, it included consultation responses and sought a decision on implementation of the proposals.

Resolved: That Option (ii) be approved.

Implement the scheme as detailed in Annex A and B, but remove the lighting column opposite Holmefield Lane from the proposals. Also advertise the required speed limit and order with implementation to follow if no substantive objections are received. Any objections will be reported back to the Executive Member for a final decision.

Reason: To reduce the risk of road users colliding with the chicane which in turn reduces ongoing maintenance costs to the council. To improve the existing zebra crossing to better accommodate cycle users and improve the lighting for all users.

This report concerns two separate petitions received calling for works to be carried out to the footways at Acomb and Westfield shopping areas.

Resolved: (i) That the petitions at Paragraph 5 be noted.

                 (ii) That it be confirmed that a highway maintenance led approach is not the appropriate policy approach to achieve the expectations of the two petitions.

                 (iii) That further work is carried out to appraise the possibilities for a wider renewal and reinvigoration scheme for both locations and a report prepared for the Executive Member for Economic Development and Community Engagement.     

Reason: To ensure that the concerns of the petitioners are addressed and council budgets are used effectively to contribute to the development of community improvements.

The Executive Member considered a report concerning two petitions which called for works to be carried out to the footworks in Acomb and Westfield Shopping Areas.

The report also asked him to confirm an approach to achieve the expectations of the petitions and also recommended further work be carried out to appraise the possibilities for a wider renewal and reinvigoration scheme for both locations. This would then allow for a report to be prepared for the Executive Member for Economic Development and Community Engagement.

The Executive Member asked Officers if there was local funding available to support the request, such as from the ‘Acomb Alive’ fund. It was confirmed that funding had been provided to Acomb Front Street but not for this particular request.

Resolved: (i) That the petitions at Paragraph 5 be noted.

                 (ii) That the detail of the report be considered and it be confirmed that a highway maintenance led approach is not the appropriate policy approach to achieve the expectations of the two petitions.

                 (iii) That it be recommended that further work is carried out to appraise the possibilities for a wider renewal and reinvigoration scheme for both locations and a report prepared for the Executive Member for Economic Development and Community Engagement (Deputy Leader).

Reason: To ensure that the concerns of the petitioners are addressed and council budgets are used effectively to contribute to the development of community improvements.