Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he may have in respect of business on this agenda.

The Executive Member was asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have had in respect of business on the agenda. None were declared.

To approve and sign the minutes of the meeting held on 25 July 2019.

Resolved:  That the minutes of the Decision Session of the Executive Member for Transport held on 25 July 2019 be approved and signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Wednesday 28 August 2019. Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been 3 registrations to speak at the meeting under the Council’s Public Participation Scheme.

Cllr David Carr spoke in relation to agenda item 5. Cllr Carr expressed his and the parish council’s support of the Definitive Map Modification Order for Yorkfield Lane, Copmanthorpe. Cllr Carr noted that this would be an important pedestrian route between future housing and the centre of the village.

Cllr Kilbane then spoke in relation to agenda item 6, Micklegate Bar Experimental Traffic Order Regulation. Cllr Kilbane expressed his support for option 3a and noted the dramatic improvement that this experiment has made to cycling on Micklegate.

Mr Jonathan Nyman, also spoke in relation to agenda item 6. Mr Nyman highlighted that since the experimental traffic order regulation, there had been improvements to air and noise pollution, the area had become more tourist friendly and it had been beneficial to businesses on Micklegate. Mr Nyman did note however that some cars, motorbikes and scooters continue to defy the ban and increase the risk of an accident.

This report is about the design and public engagement process of the proposed upgrade of the A1237 / Clifton Moor junction (the “Clifton Moor junction”).  The report is seeking the Executive Member for Transport’s approval to proceedwith the detailed design and, at the appropriate time, the construction stage of the scheme.

Resolved: 

(i)           That it be noted that the results of the public engagement process had been considered and incorporated in the design where possible.

(ii)         That the design principles for the proposed junctions be noted and a further report be requested regarding landscaping, drainage and highway integration for cycling, walking and options for the B&Q junction.

Reason: To enable the detailed final design of the Clifton Moor junction upgrade to proceed and be completed.

(iii)        That the ongoing negotiation for acquisition of land and drafting of a Compulsory Purchase Order (CPO) by the Assistant Director Transport Highways & Environment, be noted.

Reason:     To enable the acquisition of land in a timely manner in

order to adhere to the York Outer Ring Road (YORR) programme.

The Executive Member for Transport considered a report that highlighted the design and public engagement process of the proposed upgrade of the A1237 / Clifton Moor junction and sought his approval to proceed with the detailed design and, at the appropriate time, the construction stage of the scheme.

The Major Transport Projects Managerwas in attendance to present the report.

The Executive Member thanked officers for the report and asked whether there could be a more detailed report on landscaping involved in this scheme prior to approval. The Executive Member also noted that he would like to discuss further options for highway and cycling integration and options for the B&Q junction.

Resolved: 

(i)           That it be noted that the results of the public engagement process had been considered and incorporated in the design where possible.

(ii)         That the design principles for the proposed junctions be noted and a further report be requested regarding landscaping, drainage, highway integration for cycling, walking and options for the B&Q junction.

Reason:     To enable the detailed final design of the Clifton Moor junction upgrade to proceed and be completed.

(iii)        That the ongoing negotiation for acquisition of land and drafting of a Compulsory Purchase Order (CPO) by the Assistant Director Transport Highways & Environment, be noted.

Reason:     To enable the acquisition of land in a timely manner in

order to adhere to the York Outer Ring Road (YORR) programme.

The Executive Member authorised a definitive map modification order (DMMO) application to be taken out of turn at the 14 March 2019 Decision Session. The initial consultation and review of the available evidence has now been completed and it is apparent that there is sufficient evidence to reasonably allege that a public right of way subsists over the application route. The Executive Member is asked to approve Option A.

Resolved:  That Option A be agreed, to authorise the making of a DMMO to record those sections of Yorkfield Lane shown on the map at Annex 2 as restricted byways.

i)             If no objections are received, or any objections that are received are subsequently withdrawn, the Order made in accordance with the above be confirmed; or,

ii)            If objections are received, and are not subsequently withdrawn, the Order is referred to the Secretary of State for determination.

Reason:     Each type of evidence supporting the application meets the statutory test of reasonably alleging that a public right of way subsists over the land and, when taken as a whole, meets the statutory test for confirmation.

The Executive Member considered a report proposing a Definitive

Map Modification Order for Yorkfield Lane, Copmanthorpe.

Officers presented the report and noted that there had been no

objections to this proposal in the consultation period.

Resolved: That Option A be agreed

i.             If no objections are received, or any objections that are received are subsequently withdrawn, the Order made in accordance with the above be confirmed; or,

ii.            If objections are received, and are not subsequently withdrawn, the Order is referred to the Secretary of State for determination.

Reason:     Each type of evidence supporting the application meets the statutory test of reasonably alleging that a public right of way subsists over the land and, when taken as a whole, meets the statutory test for confirmation.

The Executive Member is asked to  consider the representations made to the Experimental Traffic Regulation Order since it was introduced in December 2018.

Resolved:  That in accordance with option 3a, the Experimental Traffic Regulation Order be made permanent and approval be granted to carry out further investigations to enhance Micklegate.

Reason:     Because the experiment achieved the aim of reducing the impact of traffic on Micklegate Bar and the representations made against the experiment did not highlight issues of concern regarding how the highway network operated overall. In addition, there was potential for further improvements to be made to the

streetscape and appearance of Micklegate Bar and the rest of the street.

The Executive Member considered a report regarding the

Micklegate Bar Experimental Traffic Order Regulation.

Officers introduced the report and provided a brief update, noting

that there had been an additional 10 representations received (3 in

objection and 7 in support) with no new issues highlighted. It was

also noted that Cllr Crawshaw had requested that his support be

officially noted.

Resolved: That option 3a be approved:

Option 3a:  The Experimental Traffic Regulation Order was made permanent and approval to carry out further investigations to enhance Micklegate.

Reason:     Because the experiment achieved the aim of reducing the impact of traffic on Micklegate Bar and the representations made against the experiment did not highlight issues of concern regarding how the highway network operated overall. In addition, there was potential for further improvements to be made to the streetscape and appearance of Micklegate Bar and the rest of the street.

The traffic signalling equipment at this junction is life expired and has become difficult and costly to maintain, it needs to be replaced. A decision is required to approve the proposed junction alterations.

Resolved:  That in accordance with Option 1, the proposed junction layout shown in drawings Annex B and Annex C, be approved.

Reason:     This option achieves the core aim of replacing the life-expired traffic signal asset such that it can continue be operated and repaired economically.

The Executive Member considered a report on signal replacement

at the Mount, Scarcroft Road and The Mount and Dalton Terrace.

The officers noted that there had been no further consultation

responses since the report was written.

The Executive Member recorded his thanks to Cllr Crawshaw for

highlighting this issue and highlighted the need for clear

demarcation lines for cycle and pedestrian routes to Mill Mount

and Mill Mount Court and asked if this could be investigated.

Resolved:  That Option 1 be approved.

Reason: This option achieves the core aim of replacing the life-expired traffic signal asset such that it can continue be operated and

repaired economically.