Agenda, decisions and minutes
PDF 341 KBContact: Judith Cumming Democracy Officer
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Declarations of Interest At this point, the Cabinet Member is asked to declare any personal or prejudicial interest they may have in the business on the agenda. Minutes: The Cabinet Member did not declare any personal or prejudicial interests in any of the business on the agenda. |
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To approve and sign the minutes of the meeting held on Tuesday 8 March 2011. Minutes: RESOLVED: That the minutes of the last Decision Session of the Executive Member for Leisure, Culture & Social Inclusion, held on 8 March 2011 be approved and signed by the Cabinet Member as a correct record. |
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Public Participation At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Monday 11 July 2011 at 5.00 pm.
Members of the public may register to speak on :- · an item on the agenda · an issue within the Cabinet Member’s remit; · an item that has been published on the Information Log since the last session.
Information reports are listed at the end of the agenda. Minutes: It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme. |
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Improving York's Green Spaces: Use of Section 106 Funds This report provides seeks approval for new monitoring and ward based input into how the Parks and Open Spaces, and Sport and Active Leisure sections of Communities and Neighbourhood use Section 106 payments to improve York’s green spaces. Decision: RESOLVED: That the new reporting process set out in paragraph 14 of the report be agreed, with the proviso that the use of Section 106 funds in wards with Parish to Town councils will require agreement, as well as dialogue, between the ward and local council.
REASON: To improve transparency in the use of Section 106 funds. Minutes: The Cabinet Member considered a report which sought approval for new monitoring arrangements and ward-based input regarding the use of Section 106 payments to improve York’s green spaces.
Details of current policy and procedures on the use of Section 106 payments were set out in paragraphs 3 to 13 of the report. Approval for the use of Section 106 funds and reporting back had for many years been carried out via the quarterly capital programme monitoring reports to Members. With the recent change in delegations and the development of more ward-based planning, there was now an opportunity to: a) agree a reporting back process to the Cabinet Member on completed, current and likely future schemes (starting in October, with six monthly reports thereafter) and b) produce ward-based data on which payments had been received and were available for use.
These proposals, as outlined in paragraph 14 and detailed in paragraphs 15 and 16, were intended to create a more transparent process, enabling Members and the general public to see how the money was being used and helping ward members to align the use of Section 106 funds with appropriate ward green space priorities.
RESOLVED: That the new reporting process set out in paragraph 14 of the report be agreed, with the proviso that the use of Section 106 funds in wards with Parish to Town councils will require agreement, as well as dialogue, between the ward and local council.1
REASON: To improve transparency in the use of Section 106 funds. |
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Barbican Concessionary Days This report asks the Cabinet Member to agree a policy for allocating the two Barbican concessionary days provided under the terms of the lease and that remain to be fixed. Decision: RESOLVED: (i) That the allocation of two of the four Barbican concessionary days to support the Festival of Remembrance and the Community Carol Concert be noted with approval.
(ii) That it be agreed that the criteria set out in paragraphs 4 and 5 of the report be applied to decisions on the allocation of the remaining two concessionary days.
REASON: To ensure the fair and equal allocation of concessionary days at the Barbican. Minutes: The Cabinet Member considered a report that sought approval for a policy for the allocation of the two remaining concessionary days provided for the use of the Council under the lease of the Barbican to SMG.
Under the terms of the lease, four days were to be made available for the Council each year to use the building free of charge. One of these days was reserved for the Festival of Remembrance and another for the Community Carol Concert, leaving two days to be agreed between the Council and SMG.
As there was likely to be significant demand for the two remaining days, it was proposed that a set of criteria be adopted for their allocation, as set out in paragraph 4. Briefly, to be considered for allocation, an event must promote the Council’s corporate objectives, be accessible to all and enhance the campaigns / public engagement programmes of the Council and its partners. Events meeting these criteria would then be prioritised in line with the additional considerations set out in paragraph 5, which included; potential for positive community engagement, artistic quality, financial contribution, enhancement of the overall Barbican programme and whether the event had previously been allocated a concessionary day.
RESOLVED: (i) That the allocation of two of the four Barbican concessionary days to support the Festival of Remembrance and the Community Carol Concert be noted with approval.
(ii) That it be agreed that the criteria set out in paragraphs 4 and 5 of the report be applied to decisions on the allocation of the remaining two concessionary days.1
REASON: To ensure the fair and equal allocation of concessionary days at the Barbican. |