Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to

declare any personal interests not included on the Register of

Interests, any prejudicial interests or any disclosable pecuniary

interests which he had in the business on the agenda. No

additional interests were declared.

To approve and sign the minutes of the Decision Session held on 13 March 2017.

Resolved:  That the minutes of the last Decision Session held on 13 March 2017 be approved and then signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Thursday 13 April 2017 at 5.00 pm.

Members of the public may register to speak on :-

·        an item on the agenda

·        an issue within the Executive Member’s remit;

Filming, Recording or Webcasting Meetings

Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts, or if recorded will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at:

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been one registration to speak under the Council’s Public Participation Scheme.

The Chief Executive of York Museums Trust (YMT) was in attendance to speak on item 4, York’s Museum Trust Funding 2017-20. She confirmed that they supported the funding agreement and felt that under the current economic climate the report put forward was the best strategy for the future.  She stated that the partnership between City of York Council and YMT worked well and supported the four elements in the funding agreement.

This report sets out the funding agreement between the Council and York Museums Trust (YMT) for the period 2017-20.

Resolved: That the Funding Agreement be approved.

Reason: To ensure a vibrant and sustainable museums service over the long-term.

The Executive Member considered a report which asked him to approve a funding agreement between City of York Council (CYC) and York Museums Trust (YMT) for the period 2017-2020.

The Assistant Director of Communities and Equalities gave an update and confirmed:

·        That following a Learning and Culture Policy and Scrutiny review a new process to formalise City of York Council’s funding relations with YMT was agreed at Executive

·        The Funding Agreement consisted of four elements:

(i)      Common Partnership Objectives

(ii)      Reporting mechanisms

          (iii)     a 5 year rolling Financial Plan

(iv)        a Capital Development Plan.

·        The Learning and Culture Policy and Scrutiny Committee would continue to receive bi-annual reports.

The Executive Member noted the key elements and commented on the report. He welcomed the improved working relationship and confirmed that CYC was committed to supporting such a vital provision. He agreed that cross party unity would further support the priorities going forward and he thanked the Trust for the quality of access to their venues.

Resolved: That the Funding Agreement be approved.

Reason: To ensure a vibrant and sustainable museums service over the long-term

This report seeks approval for phase 1 of the Improving York Green Spaces Community Project.

Resolved:  That the funding for those schemes identified in paragraph 9 of the report be approved.

Reason:   To harness the talents and energies of the community and to support more sustainable care of the city’s green spaces.

The Executive Member considered a report which asked him to approve funding for schemes included in phase 1 of the Improving York Green Spaces Community Project.

The Operations Manager gave an update and confirmed York CVS had been approached to prepare a package of proposals to encourage and support volunteering opportunities in Rowntree Park, West Bank Park, Glen Gardens, Hull Road Park and Clarence Gardens.  He highlighted the proposals put forward and confirmed that any remaining funding would be allocated to further schemes to be developed during the second phase.

The Executive Member commended the work of officers and York CVS and he thanked those organisations who had volunteered to support the schemes and develop them. He agreed that further voluntary opportunities should be supported to allow volunteers to develop their skills and progress.

Resolved: 

(i)               That the funding for those schemes identified in  paragraph 9 of the report be approved.

    (ii)         That an update report be received at a future Culture, Leisure and Tourism Decision Session.

Reason:   To harness the talents and energies of the community and to support more sustainable care of the city’s green spaces.