Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests;

·        any prejudicial interests;

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

The Executive Members were invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests, which they might have in the business on the agenda.  No additional interests were declared.

To approve and sign the minutes of the Decision Session held on 19 March 2018.

Resolved:  That the minutes of the Decision Session held on 19 March 2018 be approved and signed by the Executive Member for Culture, Leisure & Tourism as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday, 20 July 2018. Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting may be filmed and webcast,or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report proposes a new Service Level Agreement between City of York Council and Make it York for the period 2018-2021.

Resolved:  That the SLA, comprising the three documents set out in Annexes A, B and C to the report, be approved.

Reason:     To contribute to the stronger promotion of York’s profile and cultural offer, articulating York’s brand regionally, nationally and internationally and driving the delivery of relevant outcomes within the York Economic Strategy.

The Executive Members considered a report which proposed a new Service Level Agreement (SLA) between the council and Make it York (MIY) for the period 2018-21.

The SLA was part of the new contract with MIY approved at Executive on 15 March 2018 (Minute 140 of that meeting refers).  It had been brought to the Executive Members for approval after further work, as agreed by the Executive.  The proposed SLA, annexed to the report, had been drawn up after extensive discussions with MIY and was considered to reflect appropriately the desired roles of the parties and the requirement for a strong focus on partnership building and tactical interventions. 

During their discussion, the Executive Members queried the reporting process referred to in Annex C and highlighted the need for transparency of information and for ensuring that the council’s role in supporting MIY events was clear to the public.  Officers outlined the differences between the quarterly narrative reports, the business reports to Shareholder Committee and the 6-monthly reports to Scrutiny and confirmed that:

·        Although there would be some overlap between the reports, each type would have a specific focus

·        The quarterly reports should be put in the public domain, perhaps via the Executive Decision Sessions.

Resolved:  That the SLA, comprising the three documents set out in Annexes A, B and C to the report, be approved, subject to amendments to ensure that it:

·        reflects the council’s commitment to transparency and the Transparency Code of Local Government, requiring MIY to act in the spirit of the legislation and

·        includes provision for MIY to take appropriate opportunities to acknowledge where activities are supported by the council.

Reason:     To contribute to the stronger promotion of York’s profile and cultural offer, articulating York’s brand regionally, nationally and internationally and driving the delivery of relevant outcomes within the York Economic Strategy.