Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he may have in respect of business on this agenda.

The Executive Member was asked to declare any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have in respect of the business on the agenda. None were declared.

To approve and sign the minutes of the meeting held on 4 October 2016.

Resolved:   That the minutes of the last Decision Session held on 4 October 2016 were approved as a correct record and signed by the Executive Member.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is 5.00pm on Monday 31 October 2016.

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming or Recording Meetings

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report asks the Executive Member to vary the application of the Markets Charter to permit Acomb Market to take place on the last Friday of each month, following a successful trial in June 2016.

Resolved:  To grant a licence for Acomb Market under the existing Markets Charter for York, subject to the following amended conditions:

That;

·        Following the trial period the market would take place on the 4^th Saturday of the month, commencing in January 2017.

·        Item 7 of the terms and conditions (Annex B/Annex 2) be amended to state that a token rent of £1 per market be payable to the Council. This would also apply to Haxby & District market as of January 2017.

Reason:     To allow for the monthly Acomb Front Street Market to take placeby a licence under the Charter.

The Executive Member was asked to consider a report which requested a variation in the application of the Markets Charter to permit Acomb Market to take place on the last Friday of each month, following a successful trial in June 2016.

Sally Foots, Secretary of ‘Acomb Alive!’ submitted a written representation on the following issue (this was attached to the online agenda following the meeting):

·        As per paragraph 19 of the Officers report £100 would be payable to the Council for each market. It was felt this would have a negative impact on the effectiveness of ‘Acomb Alive!’ and it was suggested that, as the council would not be involved in the organisation of the market, this be reduced to a ‘peppercorn’ rent.

In response to questions from the Executive Member Officers clarified that:

·        Once the trial period was over (Dec 2016), the market would take place on the 4^th Saturday of every month, not on a Friday as stated in the report.

·        After consultation with the Legal department it was agreed that the Market Licence fee could be reduced from £100 per market to a token rent. This would make the small market more economically viable.

The Executive Member then considered the following options:

1.   Approve the licence under the Charter to allow the inclusion of Acomb Market on a similar basis to that made for provision of a Haxby Market.

2.   Do not approve the licence under the Charter and seek to prohibit the Acomb Street Market as a breach of the Markets Charter.

Resolved:  To grant a licence for Acomb Market under the existing Markets Charter for York, subject to the following amended conditions:

That;

·        Following the trial period the market would take place on the 4^th Saturday of the month, commencing in January 2017.

·        Item 7 of the terms and conditions (Annex B/Annex 2) be amended to state that a token rent of £1 per market be payable to the Council. This would also apply to Haxby & District market as of January 2017.

Reason:     To allow for the monthly Acomb Front Street Market to take placeby a licence under the Charter.