Agenda, decisions and draft minutes

At this point in the meeting, the Executive Members present are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, the Executive Member and the Executive Members in attendance were asked to declare any personal, prejudicial or disclosable pecuniary interests that they may have had in the business on the agenda. They declared that they had none.

To approve and sign the minutes of the Decision Session held on 12 April 2016.

Resolved: That the minutes of the last Decision Session held on 12 April 2016 be signed and approved as a correct record by the Executive Member.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Monday 9 May 2016 at 5.00pm.

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming or Recording Meetings

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at https://www.york.gov.uk/downloads/file/6453/protocol_for_webca

sting_filming_and_recording_council_meetingspdf

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

This report proposes how to use the additional investment of £150k in 2016/17 and 2017/18, agreed by Budget Council in February 2016, to support the Pride in York local delivery of environmental projects and grounds maintenance, and to build capacity in the voluntary sector.

The Executive Member for Economic Development & Community Engagement (Deputy Leader) will make this decision in consultation with the Executive Member for Environment and the Executive Member for Culture, Leisure and Tourism.

Resolved: That;

(i)           That the allocation of £100k funding to wards as set out in Annex 1 be agreed.

(ii)          That the core standards set out in Paragraph 7 of the Officer’s report be agreed.

(iii)        That the funding of £50k be used on a city wide basis from a combination of Paragraph 13 a) and b) of the Officer’s report.

Reason: To support community initiatives to improve York’s parks and open spaces.

The Executive Member considered in consultation with the Executive Members for Environment and Culture, Leisure and Tourism a report which proposed using additional investment of £150k in 2016/17 and 2017/18, to support the Pride in York local delivery of environmental projects and ground maintenance, and to build capacity in the voluntary sector.

Officers stressed the importance of greater co-ordinated volunteer activity currently taking place, and  informed the Executive Members of projects within the city, such as in Hull Road Park. They reported that, in this park, Section 106 monies had helped to rebuild the tennis courts; however, there were still outstanding issues such as the beck which was visually unattractive and which would need additional money to dredge. It was reported that the fund could breathe life into potential masterplans to take forward relevant projects in each of the city’s parks and gardens.

It was questioned whether the Core Tasks had been set out clearly so that communities understood what the Council would do and where community groups could add value. The Executive Member for Culture, Leisure and Tourism felt there to be a risk in diluting £50,000 of funding between supporting volunteering activity and targeting projects in wards that had been affected by previous reductions. The Executive Member for Economic Development and Community Engagement suggested that the funding be used in a combined way to target both priorities if possible.

Resolved: That;

(i)           That the allocation of £100k funding to wards as set out in Annex 1 be agreed.

(ii)          That the core standards set out in Paragraph 7 of the Officer’s report be agreed.

(iii)        That the funding of £50k be used on a city wide basis from a combination as set out in Paragraph 13 a) and b) of the Officer’s report.

Reason: To support community initiatives to improve York’s parks and open spaces.

This paper reports back on a review of the charter between City of York Council and the 31 parish and town councils within the York local authority area, as represented by the York Branch of the Yorkshire Local Councils Associations (YLCA).  A revised version is proposed.

Resolved: That the final draft Charter be approved and it be offered to YLCA for signing on behalf of the city’s parish and town councils.

Reason:   To advance joint working between City of York Council and York’s parish councils.

The Executive Member received a report which asked to approve the final draft Charter for signing by City of York Council and offer it to the York Branch of the Yorkshire Local Councils Association (YLCA) for signing on behalf of the city’s parish and town councils.

Officers that an amendment needed to be made to the wording of the charter. At Paragraph 4, “principal authority” needed to be changed to “City of York Council”.

Resolved: That Option 1 to approve the final draft charter be  approved and the final draft Charter be offered for signing by the York Branch of the YLCA.

Reason:  To advance joint working between City of York Council and York’s parish councils.