Agenda, decisions and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal, prejudicial or pecuniary interests he may have in the business on the agenda. None were declared.

To approve and sign the minutes of the meeting held on 3^rd December 2015.

Resolved:           That the minutes of the last Decision Session held on 3^rd December 2015 be approved and signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is 5.00pm on Monday 7^th March 2016.

Members of the public may register to speak on an item on the agenda or an issue within the Cabinet Member’s remit.

Filming or Recording Meetings

Please note this meeting may be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/downloads/download/3130/protocol_for_webcasting_filming_and_recording_of_council_meetings

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

This report provides an update on implementation of the Council’s new approach to community engagement through working with local neighbourhoods and the establishment of revised ward committees.

Resolved:           That the Executive Member:

                             (i)      Noted the progress to date.

(ii)      Agreed criteria (as discussed and to be reported in the minutes) by which impact may be evaluated.

(iii)     Identified input that scrutiny could make into future development of the approach

(iv)    Agreed to receive a further report in due course.

Reason:              To support the Council’s commitment to working with local communities and devolving power and budgets to residents

The Executive Member considered a report which provided an update on the implementation of the Council’s new approach to community engagement through working with local neighbourhoods and the establishment of revised ward committees.

Officers outlined the report and advised that feedback had been received from Members via the scrutiny process and also from Officers working on the new ward team arrangements. The feedback indicated that although it was early days in the new process, Members were beginning to understand the new ways of working and that there were already examples of individual wards making a success of the arrangements. Although it was too early to draw final conclusions, it was recognised that an ongoing review process was necessary.

In response to questions from the Executive Member, Officers confirmed that the Community Led Local Delivery and Ageing Well projects would be integrated into main approach and as wards start to look at problem solving and work more holistically at community level they would be very much interlinked.

In regards to how the scrutiny process could look at some impact measures it was suggested that a number of things could be considered such as the style and of types of ward meetings, case studies on the outcome of projects and how to reach people who don’t usually engage and measures to encourage engagement.

Resolved:           That the Executive Member:

                             (i)      Noted the progress to date.

(ii)      Agreed criteria (as discussed and to be reported in the minutes) by which impact may be evaluated.

(iii)     Identified input that scrutiny could make into future development of the approach

(iv)    Agreed to receive a further report in due course.

Reason:              To support the Council’s commitment to working with local communities and devolving power and budgets to residents