Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

The Executive Member was asked to declare any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have in respect of the business on the agenda. None were declared.

To approve and sign the minutes of the meeting held on 23 July 2018.

Resolved:  That the minutes of the last Decision Session held on 3 July 2018 be approved as a correct record and signed by the Executive Member.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Monday 5 November 2018. Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been one registration to speak on Agenda Item 4 (York’s City Centre Economy) under the Council’s Public Participation Scheme.

This report summarises current understanding of the City Centre economy, progress to date in addressing current challenges, and then considers options available for short and medium term measures to support sustainable growth in the economy, with a particular emphasis on retail and the city centre.

Resolved: 

                           i.           That the Head of Economic Growth be instructed to bring back a report outlining the impact of Business Rates on retailers in the city centre and options to mitigate that impact, if appropriate.

Reason: To support the City Centre Economy.

                         ii.           That the Head of Economic Growth be instructed to widen the remit of research approved through the Secondary Retail areas funding agreed in June 2018 to cover the city centre, neighbourhood shopping areas and out-of-town retail.

Reason: To support economic growth across the city.

                        iii.           That the Head of Economic Growth be instructed to explore options to reduce the occupancy costs and environmental impact of our retail portfolio through the use of low energy lighting and heating and the installation of low-carbon energy systems, and to bring back costed proposals for the 2019-20 budget. 

Reason: To support the city centre economy.

                       iv.           That the Head of Economic Growth be instructed to bring forward costed proposals which would support the development of traders’ associations and the broader network of independent traders across the city, and explore the potential for York to make an application as a city to the High Street of the Year awards for 2019.

Reason: To support the independent traders as a sector, ensuring the vibrancy of our city centre offer.

                         v.           That the Head of Economic Growth be instructed to make arrangements to pass the surplus Christmas decorations that the Council holds to Acomb Alive and Haxby Town Council to enhance their local decorations.

Reason:  To further support the vibrancy of our Secondary Retail areas.

                       vi.           That the Executive Member consult with other Group Leaders to seek national agreement on removing Permitted Development Rights for office conversions in the city centre.

Reason: To support the City Centre Economy.

The Executive Member considered a report that summarised current understanding of the City Centre economy, progress to date in addressing current challenges, and the options available for short and medium term measures to support sustainable growth in the economy, with a particular emphasis on retail and the city centre.

Dave Merrett spoke in relation to the report. He expressed concern that there was an emphasis on retail rather than office space. He noted that the availability of office space in York was limited and he urged the Council to look at this. He added that in terms of railway employers, it was difficult to find accommodation in the city. He noted the danger if the residual office sector was not protected, suggesting that York could be vulnerable to companies deciding to leave York.

The Head of Economic Growth gave an overview of the report. The Corporate Director of Economy and Place responded to the points made by Dave Merrett, He noted that office space for the city centre was part of the city centre strategy, and there was to be a dialogue on this as part of Business Week. He outlined the office space planned as part of the York Central programme adding that as part of the My City Centre consultation the use of space would be looked at as part of the vision for the future of the city centre.

In response to a question from the Executive Member, the Head of Economic Growth explained the timescales for the recommendations as detailed in paragraph 6 of the report. He was also asked and explained that the cluster of vacancies in Coney Street arose from the leases coming up at the same time, a number of which properties were owned by overseas companies. It was noted that the Council had worked with the National Trust, who owned a property on Coney Street, adding that the Council did not own any property on Coney Street.

Resolved: 

                           i.           That the Head of Economic Growth be instructed to bring back a report outlining the impact of Business Rates on retailers in the city centre and options to mitigate that impact, if appropriate.

Reason: To support the City Centre Economy.

                         ii.           That the Head of Economic Growth be instructed to widen the remit of research approved through the Secondary Retail areas funding agreed in June 2018 to cover the city centre, neighbourhood shopping areas and out-of-town retail.

Reason: To support economic growth across the city.

                        iii.           That the Head of Economic Growth be instructed to explore options to reduce the occupancy costs and environmental impact of our retail portfolio through the use of low energy lighting and heating and the installation of low-carbon energy systems, and to bring back costed proposals for the 2019-20 budget. 

Reason: To support the city centre economy.

                       iv.           That the Head of Economic Growth be instructed to bring forward costed proposals which would support the development of traders’ associations and the broader network of independent traders across the  ...  view the full minutes text for item 12.