Agenda, decisions and minutes

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

(1)     Members must consider their interests, and act according to the following:

(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

Members were asked to declare at this point in the meeting any disclosable pecuniary interest or other registerable interest they might have in respect of business on the agenda, if they had not already done so in advance on the Register of Interests. None were declared.

To approve and sign the minutes of the Executive meeting held on 12 Septmeber 2024.       

Resolved:  That the minutes of the Executive meeting held on 12 September 2024 be approved and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday 8 October 2024.        

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

Members received and noted details of the items that were on the Forward Plan for the next two Executive meetings at the time the agenda was published.

Resolved:

                         i.         To delegate authority to the Chief Operating Officer to agree to the unconditional granting of consent for the laying of Regulations granting borrowing powers to the York and North Yorkshire Combined Authority. 

Reason:     To enable to York and North Yorkshire Combined Authority to deliver on its key strategic priorities.

The Director of Governance introduced the item, he explained that the York and North Yorkshire Combined Authority had inherited some borrowing powers at its inception but required both City of York Council and North Yorkshire Council’s consent for the laying of Regulations granting borrowing powers. He outlined a small level of risk associated with the borrowing powers but that governance arrangements were in place to limit the risk to the Council.

The Executive Leader noted that the Council had been unable to give 28 days’ notice of the decision due to how quickly the combined authorities desire to get the permissions through the House of Commons. She outlined the importance for the combined authority to be able to have these borrowing powers so that it could operate effectively.

Resolved:

                         i.         To delegate authority to the Chief Operating Officer to agree to the unconditional granting of consent for the laying of Regulations granting borrowing powers to the York and North Yorkshire Combined Authority. 

Reason:     To enable to York and North Yorkshire Combined Authority to deliver on its key strategic priorities.

The purpose of this report is to approve the commissioning of a new Community Dementia Model for a period of three years (with an option to extend for two years), with the Integrated Care Board (ICB) as lead commissioner and City of York Council (CYC) as partner.

Resolved:

                         i.         Agreed the funding to continue City of York Council’s contribution to funding the new Community Dementia Model for a period of three years (with an option to extend for a further two years) noting:

·      the contract will be procured by the ICB with CYC as a partner;

·      through a lead provider model and engagement with the market and to delegate to the Corporate Director of Adult Social Care and Integration (in consultation with the Head of Procurement and the Director of Governance) the authority to enter into an agreement with the ICB for the provision of the funding and to agree to the award of the resulting contract for the Community Dementia Model service by the ICB.

Reason:     To support people with dementia within the community.

The Corporate Director of Adult services and Integration introduced the report and outlined that the new Community Dementia Model would be a partnership with the Integrated Care Board who would lead on the model.

The Executive Member for Health, Wellbeing and Adult Social Care stated that the partnership working with the Integrated Care Board, would assist in reducing the duplication of work around supporting people with dementia in the community. She stated that it was important to commission the work to engage in early intervention opportunities within the community.

Resolved:

                         i.         Agreed the funding to continue City of York Council’s contribution to funding the new Community Dementia Model for a period of three years (with an option to extend for a further two years) noting:

·      the contract will be procured by the ICB with CYC as a partner;

·      through a lead provider model and engagement with the market and to delegate to the Corporate Director of Adult Social Care and Integration (in consultation with the Head of Procurement and the Director of Governance) the authority to enter into an agreement with the ICB for the provision of the funding and to agree to the award of the resulting contract for the Community Dementia Model service by the ICB.

Reason:     To support people with dementia within the community.

This report seeks approval to tender for 2 new services, the Advice and Information Service and the Supporting Independence Service.

Resolved:

                         i.         To approve the approach to commission, through a competitive tendered process, the following two services for a period of 3 plus 2 years:

a)      Advice and Information Service (value £100,000 per annum)

b)      Supporting Independence Service (value £127,000 per annum)

Reason:     The option proposed will comply with CYC’s Contract Procedure Rules in terms of completing an open, fair, and transparent process as the market has not been approached since 2017.  The procurement procedure is subject to the Light Touch Regime under the Public Contracts Regulations 2015 and will be completed as an Open Procurement Procedure.

The provision of the Advice & Information and Supporting Independence Services ensures the Council meets the statutory duty under the Care Act 2014 through prevention and delay.

                        ii.         To delegate authority to the Corporate Director of Adult Services and Integration (“DASS”), in consultation with the Head of Procurement and the Director of Governance to take such steps as are necessary to procure, award and enter into the resulting contracts.

Reason:     This will enable the Contract Award to be implemented within the Procurement timescales.

The Corporate Director of Adult services and Integration introduced the report, which sought approval to commission two contracts in relation to advice and information services and support and information services.

The Executive Member for Health, Wellbeing and Adult Social Care highlighted the need for early intervention and prevention work in adult social care. With an aging population and an expected increase in people requiring care, she noted the importance of support that helped people to live independently in their own homes and keep individuals out of costly long-term care while meeting peoples needs.

Resolved:

                         i.         To approve the approach to commission, through a competitive tendered process, the following two services for a period of 3 plus 2 years:

a)      Advice and Information Service (value £100,000 per annum)

b)      Supporting Independence Service (value £127,000 per annum)

Reason:     The option proposed will comply with CYC’s Contract Procedure Rules in terms of completing an open, fair, and transparent process as the market has not been approached since 2017.  The procurement procedure is subject to the Light Touch Regime under the Public Contracts Regulations 2015 and will be completed as an Open Procurement Procedure.

The provision of the Advice & Information and Supporting Independence Services ensures the Council meets the statutory duty under the Care Act 2014 through prevention and delay.

                        ii.         To delegate authority to the Corporate Director of Adult Services and Integration (“DASS”), in consultation with the Head of Procurement and the Director of Governance to take such steps as are necessary to procure, award and enter into the resulting contracts.

Reason:     This will enable the Contract Award to be implemented within the Procurement timescales.

Report to follow.

Resolved:

                         i.         To recommend to Full Council the Youth Justice plan for approval.

Reason:     To ensure the Council fulfils its statutory duty to submit an annual Youth Justice Plan.

The Corporate Director of Children and Education introduced the report and outlined that the Council had a statutory duty to approve a Youth Justice Service Plan. Therefore, the Executive were asked to recommend the plan to full Council.

The Executive member for Children, Young People and Education thanked the team for their hard work. He highlighted the important work that the plan covers including delivering a trauma informed practice and noted that he was happy to send to Council for approval.

Recommended:

                         i.         To Full Council the York Youth Justice plan for approval.

Reason:     To ensure the Council fulfils its statutory duty to submit an annual Youth Justice Plan.

The Corporate Director of Children and Education introduced the report and outlined that the Council had a statutory duty to approve a Youth Justice Service Plan. Therefore, the Executive were asked to recommend the plan to full Council.

The Executive member for Children, Young People and Education thanked the team for their hard work. He highlighted the important work that the plan covers including delivering a trauma informed practice and noted that he was happy to send to Council for approval.

Recommended:

ii.       To Full Council the York Youth Justice plan for approval.

Reason:     To ensure the Council fulfils its statutory duty to submit an annual Youth Justice Plan.