Agenda and decisions

To receive any apologies for absence.

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

(1)     Members must consider their interests, and act according to the following:

(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

There is the potential for exempt information to be submitted in relation to agenda item 7, on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

To approve the minutes of the Executive meeting held on 7 October 2025.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

Please note that our registration deadlines are set as two working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Friday, 31 October 2025.       

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

To receive a report from the Director of City Development presenting an update on the operation of a temporary Anti-Terrorism Traffic Regulation Order (ATTRO), following initial consideration by Executive at its meeting on 7 October 2025.

(Report to follow)

Resolved (unanimously):

That Executive

                        i)         Agrees the publication and implementation of the York (City Centre) (Anti-Terrorism Temporary Traffic Restrictions) Order 2025 (Annex A and B of the report).

                      ii)         Notes the risk assessment at Annex C of the report and agrees the operational protocols to the scheme summarised at paragraphs 31-36, and included at confidential Annex D to the report, and the approach to excluding vehicular access set out at paragraphs 37-42 of the report. Agrees that any minor amendments to the arrangements be delegated to the Director of City Development (in consultation with the Leader) to agree with North Yorkshire Police.

                    iii)         Agrees the risk and impact mitigation package summarised at paragraphs 31-42, and (in respect of risk mitigation measures) included at confidential Annex D of the report.

                    iv)         Approves a temporary change of the Council’s policy on vehicle clamping and removals to enable the removal of vehicles parked in the protected area, within the HVM, during event hours after a Penalty Charge Notice (PCN) has been issued (as waiting and loading will be temporarily suspended), in accordance with the statutory guidance for local authorities in England on civil enforcement of parking contraventions.

                      v)         Acknowledges the forecast additional costs of £102k to support the recommendations ii) and iii), and to seek to recover these costs (except where they relate to discretionary impact mitigation measures) from event operator Make it York.

                    vi)         Agrees to receive a future report early in 2026 reviewing the strategic case for, and ongoing delivery arrangements associated with, the Christmas Market and other significant footfall city centre events.

Reason

                  vii)         Having agreed to make the ATTRO in October’s Executive meeting, Executive must identify an approach to implementing the ATTRO which is reasonable and proportionate having fully considered all relevant matters, with all associated activity funded and deliverable. A further report reviewing the case for, and delivery arrangements associated with, the York Christmas Market and other largescale city centre events will allow for strategic city decision making around these future events.

To receive a report from the Director of City Development setting out the costs and funding package for the relevant works and/or services and seeks delegations to allow such works and/or services to be procured.

Resolved (unanimously):

That Executive

a.     Notes the evolution from the original masterplan scheme to the proposed scheme as summarised in Appendix 1,and the progress to date around planning submission and scheme development.

b.     Approves the total project funding package of up to £9.934m, to deliver the Castle and Eye of York and Coppergate car park works, comprised of both Council and external funding as set out from paragraph 56 of the report.

c.     Approves the inclusion of the scheme in the York Prospectus (Executive agenda item 15) to seek additional external funding. In the event that the bid is not successful, approve the virement of £1.5m from the highways programme to the Castle Gateway scheme across the years 2026/27 to 2028/29.

d.     Approves the improvements to be made to Coppergate car park to ensure that it is an attractive, safe and convenient alternative parking option for all users, including potential to extend hours of operation at an estimated cost of £200k (included in the £9.934m).

e.     Approves the procurement of contractors and specialist support services to enable timely completion of the scheme (pending Planning ref 22/00209/FULM with further details submitted on 4^th July 2025). The works are subject to the granting of planning permission.

f.       Delegates authority to the Director of City Development, in consultation with the Director of Governance, Head of Procurement and the Director of Finance, to procure such contractors and/or consultants and to take such steps as are necessary to award and enter into any resulting contracts for works and/or services for the completion of the Scheme and the proposed works at Coppergate car park (including (where applicable) any and all planning agreements and/or highways/land agreements as required and any grant terms and conditions relating to any external funding bids as may be necessary) as well as any subsequent modification and/or extension to any such contracts post-award); (however for the sake of clarity this delegation is not for any requirements of either the Local Planning and/or Highways Authority). The delegations given in this recommendation must be exercised within the budgets approved within this report.

g.     Agree the permanent closure of Castle Car Park to non-blue badge parking, from 2026 and accept the associated loss of income and unavoidable growth pressure in future revenue budget processes. Approve the associated package of mitigation (to include works to Coppergate Car Park and exploring potential future works to St George’s Field Surface Car Park - to be considered as part of the wider Movement and Place workstream both subject to the granting of any necessary planning permission). To note that during the construction period the car park will very likely be closed to all users, including blue badge holders, though the extent and impact of such closures on blue badge holders will be sought to be mitigated.

Reason:

h.     To allow the progression of the Castle and Eye of York scheme to deliver this project which has been a longstanding development ambition of the city and partners.  ...  view the full decision text for item 8.

To receive a report from the Director of Finance setting out the projected outturn position for 2025/26 including any under/overspends and adjustments, along with requests to re-profile budgets to/from current and future years.

Resolved (unanimously):

That Executive

a)   Recommends to Full Council the adjustments resulting in a decrease in the 2025/26 budget of £17.865m as detailed in the report.

b)   Notes the 2025/26 revised budget of £162.466m as set out in paragraph 10 and Table 1 of the report.

c)    Approves the virement of £1.3m between the Integrated Transport budget and Lendal Bridge budget to fund the additional works set out in the report.

d)   Notes the restated capital programme for 2025/26 – 2029/30 as set out in Annex 1.

Reason: To enable the effective management and monitoring of the Council’s capital programme.

To receive a report from the Director of Finance setting out the projected financial position and the latest performance information for the period covering 1 April 2025 to 30 September 2025.

Resolved (unanimously):

That Executive

a)   Notes the finance and performance information.

b)   Notes and supports the need to undertake mitigation action identified within the report.

Reason: To ensure expenditure is kept within the approved budget.

c)    Approves the extension to 31 December 2027 for the letter of credit to York Museums Trust as outlined in paragraphs 34-36 of the report.

Reason: To secure the financial viability and confidence in the Yorkshire Museum Trust.

d)   Approves the second annual Council Plan Progress report for publication on the Council’s webpages.

Reason:To provide a review of activity undertaken by the Council that supports ambitions to make York a more equal, affordable, sustainable and healthy city.

In relation to acceptance of the funding from the York & North Yorkshire Combined Authority:

i)              Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director for City Development to progress the below, in consultation with the Executive Member for the Economy and Culture, or the Executive Member for Climate Change and the Environment:

a)   £2,390,000 from the Mayoral Investment Fund

b)   £604,893 from the UK Shared Prosperity Fund

c)    £3,066,209 from the Net Zero Fund.

The below is delegated to Chief Strategy Officer as below £250k

d)   £216,000 from the Mayoral Renewables Fund.

ii)             Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director of Housing and Communities in consultation with the Executive Member for Economy and Culture and Executive Member for Children, Young People and Education, for:

a)   £120,000 from the Mayoral Investment Fund.

iii)           Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director of Environment and Regulatory Services in consultation with the Executive Member for Transport for:

a)   £4,423,000 for Local Highways Maintenance Funding.

iv)           Accepts funding from the York and North Yorkshire Combined Authority, delegating authority to the Director of City Development in consultation with the Executive Member for Transport for:

a)   £7,456,000 from the Local Transport Grant

b)   £1,582,000 from the Integrated Transport Block

c)    £190,000 from the Local Transport Resource Fund

d)   £4,836,416 from the Department for Transport Bus Grant.

Reason: To secure funding to progress programmes of work related to each funding stream to enable activity that will support a more prosperous, affordable, accessible and equal city.

To receive a report from the Director of Finance providing an update on the Medium-Term Financial Strategy along with an outline of the 2026/27 budget process.

Resolved (unanimously): That Executive agrees the Medium-Term Financial Strategy as outlined in the report.

Reason: To ensure the Council meets future financial challenges and produces a robust budget.

To receive a report from the Director of Finance providing an update on treasury management activity for the first half of the 2025/26 financial year together with the latest update of prudential indicators.

Resolved (unanimously):

That Executive notes

a)   The 2025/26 Treasury Management activity for the period ending 30 September 2025; and

b)   The Prudential Indicators outlined in Annex A of the report (updated where applicable) and notes the compliance with all indicators.

Reason: To ensure the continued effective operation and performance of the Council’s Treasury Management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies with policies set.

To receive a report from the Director of City Development which considers the outcomes of the Examination and how to proceed with implementation of the Community Infrastructure Levy.

Resolved (unanimously):

That Executive

i)              Accepts the outcomes of the independent Examiner’s Report (Annex B of the report), including modifications proposed by the Examiner to ensure the Community Infrastructure Levy (CIL) and proposed Charging Schedule can be soundly implemented.

Reason: To ensure the Charging Schedule is legally compliant, robust, and capable of being implemented effectively, in line with the recommendations of the independent Examiner and national planning guidance.

ii)             Recommends to Council that the draft CIL Charging Schedule be approved as set out in Annex A as modified by the Examiner as set out in Annex B of the report.

Reason: To allow the CIL Schedule to be legally adopted and implemented.

iii)           Recommends that the implementation date for the Community Infrastructure Levy will take effect from 1 February 2026.

Reason: To agree to set a CIL implementation date that supports adequate preparation of internal systems and resources.

iv)           Delegates authority to the Director of City Development to review the instalment policy and make any necessary further minor editorial changes to the Charging Schedule or a change to the implementation date, if necessary.

v)             Delegates authority to the Director for Environment and Regulatory Services to agree publishing and necessary documentation for the introduction of CIL.

Reason: To enable timely and efficient progression of the CIL adoption process, ensuring operational readiness, sound implementation and regular monitoring.

vi)           Notes that a further report regarding the spending of CIL will be brought to a future Executive for consideration.

Reason: To allow Executive to consider how to spend the CIL monies received.

To receive a report from the Director of City Development providing an update on the Local Nature Recovery Strategy and presenting recommendations in relation to the endorsement of the Publication Draft version of the North Yorkshire and York Local Nature Recovery Strategy.

Resolved (unanimously):

That Executive

i)     Notes the work that has been undertaken in relation to the

North Yorkshire and York Local Nature Recovery Strategy at pre-publication stage, comprising:

·      The Local Habitat Map, which spatially identifies existing and potential areas for nature recovery.

·      The Statement of Biodiversity Priorities, which sets out agreed ecological priorities and measures for habitat enhancement and creation.

Reason: To ensure these outputs are compliant under the Environment Act 2021, and capable of being implemented effectively as a reference point for future planning and environmental decisions.

ii)    Delegates authority to the Directory of City Development, in

consultation with the Executive Member for Environment and Climate Emergency, to respond to North Yorkshire Council as the Responsible Authority within the statutory 28-day period following their issue of the Publication draft LNRS.

Reason: To allow a statutory response to be provided to the Regulation 15 stage consultation.

To receive a report from the Director of City Development presenting York’s response to the York and North Yorkshire Combined Authority’s Local Growth Plan, known as York’s Prospectus, Going for Good Growth with Innovation, Culture and Heritage at our heart.

Resolved (unanimously): That Executive approves York’s

Prospectus as attached at Annex A to the report.

Reason:York’s Prospectus is York’s response to the Local

Growth Plan. It is a continuation of the approved Mayoral Pipeline

of Proposals. It has been developed in collaboration with city

partners and sets out a series of projects that would support both

delivery of the Local Growth Plan and 10-Year City Plan and

Strategies.

Rejecting York’s Prospectus would mean council officers did not have a guide of priority projects to proactively attract investment into the city, with the risk that residents miss out on significant benefits as a result.

To receive a report from the Director of Housing and Communities presenting for approval ‘Tackling Poverty Today and Turning the Tide to Create Lasting Change - A Strategy and Strategic Action Plan for addressing Poverty in York 2025-2035’ a 10-year strategy and action plan for tackling poverty in York.

Resolved (unanimously): That Executive approves the 10-year strategy and action plan and endorses it for adoption by Full Council on behalf of the city of York.

Reason: In alignment with the Council Plan and 10-year strategies, the anti-poverty strategy and action plan, reflects the views of residents, communities, partners and Members, sets a direction of travel for the council and partners over the next 10 years to tackle poverty in York helping to support the most vulnerable in society.

To receive a report from the Director of Housing and Communities presenting detailed proposals for the implementation phase, agreement of a shared outcomes framework, and endorsement of the neighbourhood practice model.

Resolved (unanimously):

That Executive

                        i)         Notes the progress and plans made across Council teams and by partners, particularly in the health system, in developing and testing the Neighbourhood Model;

                      ii)         Approves the Shared Outcomes Framework (Annex B of the report) and Practice Model (Annex C of the report) as the foundation for delivering integrated neighbourhood working across the city; and

                    iii)         Approves the Governance Structure at paragraph 58 of the report.

Reason: To provide a plan for the implementation of a Neighbourhood Model for York.

To receive a report from the Director of Governance inviting Executive to consider the points allocations for the Lord Mayoralty for the forthcoming municipal year, 2026/2027.

Resolved (unanimously): That Executive agrees the points allocation for the Lord Mayoralty for the municipal year 2026/27 in accordance with the information presented in the table at paragraph 8 of the report.

Reason: To allow for the nomination to the office of Lord Mayor for the Municipal Year 2026/27.

Any other business which the Chair considers urgent under the Local Government Act 1972.