Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Fiona Young  Interim Democratic Services Manager

Items
No. Item

1.

Declarations of Interest (5:30 pm)

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

 

2.

Minutes (5:31 pm) pdf icon PDF 193 KB

To approve and sign the minutes of the Executive meeting held on 19 May 2022.

3.

Public Participation (5:32 pm)

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 14 June 2022. 

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

4.

Forward Plan (5:55 pm) pdf icon PDF 114 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

5.

Levelling Up Round 2 Funding and UK Shared Prosperity Fund (5:55 pm) pdf icon PDF 537 KB

The Corporate Director of Place to present a report which summarises two funding opportunities made available by the Government to support the delivery of its Levelling Up Agenda, and seeks approval to prepare and submit bids for the Levelling Up Fund and to prepare and submit the investment plan required to draw down funding from the UK Shared Prosperity Fund.

Additional documents:

Decision:

Resolved:  (i)      That officers be instructed to undertake the necessary work, including partner engagement and the preparation of an investment plan, to secure the drawdown of York’s allocation of funding from the UKSPF.

 

                   (ii)      That authority be delegated to the Corporate Director of Place, in consultation with the Executive Member for Economy and Strategic Planning and the Executive Member for Finance and Performance, to submit the final Investment Plan required to draw down York’s allocation of funding from the UKSPF.

 

Reason:     To allow officers, in consultation with the relevant Executive Members, to prepare and submit an Investment Plan by the end of July 2022 to secure the drawdown of funding from the UKSPF.

 

                   (iii)     That authority be delegated to the Corporate Director of Place, in consultation with the Executive Member for Finance and Performance, to submit the round two funding bids identified in this report to the LUF. 

 

Reason:     To allow officers to prepare and submit the strongest possible bids to Government on 6 July.

 

                   (iv)    That it be noted that a report setting out the final bid submissions will be brought to a future decision session of the Executive Member for Finance and Performance.

 

Reason:     To confirm the final bid compositions submitted to Government.

 

 

6.

Castle Gateway Update (6:08 pm) pdf icon PDF 524 KB

The Corporate Director of Place to present a report which provides a comprehensive update on the regeneration of the Castle Gateway and sets out the next delivery stages, including actions to prepare for procurement should the council’s bid to the Levelling Up fund be successful.

Decision:

Resolved:  (i)      That the inclusion of the new public realm at Castle and Eye of York in the council’s round two Levelling Up Fund bid be noted.

 

Reason:     To be aware that additional funding is being sought to deliver the Castle Gateway regeneration.

 

                   (ii)      That, subject to planning permission being secured, officers be instructed to prepare tender documents to procure a contractor for Castle and Eye of York so that the procurement is ready to proceed should the Levelling Up Fund bid be successful.

 

Reason:     To ensure the ability to deliver the Castle and Eye of York project within the Levelling Up Fund timeframes.

 

                   (iii)     That the termination of the NEC3 PSSC with Wates to produce a RIBA Stage 4 design and construction price for Castle Mills be noted.

 

Reason:     To be aware that the council has not been able to reach a satisfactory outcome on identified challenges, and is in the process of terminating the NEC3 PSSC.

 

                   (iv)    That authority be delegated to the Corporate Director of Place, in consultation with the Director of Governance, to take such steps as are necessary to procure a construction contractor to complete the detail design/costing and subsequent construction of the proposed apartments, pedestrian/cycle bridge and riverside park at Castle Mills, and to bring a further report to Executive on the Castle Mills business case before proceeding into the construction contract based upon tendered price.

 

Reason:     To enable the delivery of the Castle Mills project and the Castle Gateway regeneration on a 2 phase re-procurement basis to secure firm prices before commencing construction.

 

                   (v)     That authority be delegated to the Corporate Director of Place to submit details to secure the necessary statutory consent under s106 of the Highways Act 1980 from the Secretary of State for the new bridge over the Foss navigation and to enter in to a build over agreement with Yorkshire Water in respect of the sewer running across the Castle Mills development.

 

Reason:     To secure the necessary approvals to allow Castle Mills to proceed.

 

                   (vi)    That the decision on whether to build a multi-storey car park (MSVP) at St George’s Field be deferred until Executive has a construction price for Castle Mills.

 

Reason:     Deferring until the inter-related point in time when a construction price is agreed for Castle Mills will allow further evidence to be collected to inform a decision on whether the MSCP still represents the best alternative replacement parking solution for the closure of Castle Car Park.

 

                   (vii)    That officers be instructed to collect more data on parking demand, further engage with city centre businesses and stakeholders, and explore alternative options to maximise surface car parking provision at St George’s Field to inform the future decision on car parking replacement.

 

Reason:     To provide further information and enable consultation with city centre businesses and scrutiny to inform consideration of replacement parking solutions to allow the closure of Castle Car Park.

 

 

 

 

7.

York Outer Ring Road (YORR) - Proposed A1237 (Rawcliffe to Little Hopgrove) Dualling - Update on Progress and Proposed Utility Diversions (6:32 pm) pdf icon PDF 417 KB

The Corporate Director of Place to present a report which provides an update on progress on the proposed YORR A1237 Dualling Scheme and seeks authority to proceed with the procurement and implementation of utility diversions in order to avoid delays to the future construction phase of the scheme.

Additional documents:

Decision:

Resolved:  (i)      That it be noted that a planning application for the proposed scheme is about to be submitted.

 

                   (ii)      That the general progress and ongoing work on the scheme be noted.

 

Reason:     To be informed on the progress of the scheme and take this into consideration for future decision-making.

 

                   (iii)     That Option 1 be approved; that is, for the project team to identify, procure and undertake utility diversionary works within the existing highway in connection with the scheme, and where possible, in advance of the main works programme.

 

Reason:     To comply with the provisions of the NRSWA 1991, and to maximise the opportunity to eliminate or reduce delay risks and resultant prolongation claims on the main construction programme.

 

                   (iv)    That authority be delegated to the Director of Transport, Environment and Planning, in consultation with the Director of Governance or her delegated officers, to procure and take all necessary steps to implement the diversions of the Statutory Undertakers’ apparatus, as required on the Scheme.

 

Reason:     So that the Director of Transport, Environment and Planning is authorised to take such steps as are necessary to engage and negotiate with Statutory Undertakers for the efficient and timely delivery of utility diversions on the proposed scheme.

 

 

8.

Minster Precinct Neighbourhood Plan (6:47 pm) pdf icon PDF 508 KB

The Corporate Director of Place to present a report which informs Members of the results of the Minster Precinct Neighbourhood Plan referendum and asks them to formally ‘make’ the Plan and bring it into full legal force as part of the Development Plan for York.

Additional documents:

Decision:

Resolved:  (i)      That the results of the referendum be noted and that the Minster Precinct Neighbourhood Plan be formally ‘made’.

 

                   (ii)      That the Decision Statement at Annex B to the report be published in accordance with Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended).

 

Reason:     To enable the Neighbourhood Plan to progress in line with the Neighbourhood Planning Regulations.

 

9.

Introduction of Community Infrastructure Levy (6:51 pm) pdf icon PDF 268 KB

The Corporate Director of Place to present a report which seeks approval to introduce a Community Infrastructure Levy in York to support the implementation of the Local Plan.

Decision:

Resolved:  (i)      That approval be given to move forward with the preparation of a Community Infrastructure Levy (CIL) for York.

 

Reason:     To enable the collection of funding from landowners/developers to help support delivery and mitigate infrastructure impacts of the development envisaged in the emerging Local Plan.

 

                   (ii)      That it be noted that a Draft CIL Charging Schedule setting out proposed rates will be presented to Executive for agreement prior to formal consultation later in 2022, because before CIL can be published and charged, a Draft Charging Schedule must be formally consulted on in line with the CIL Regulations 2010 (as amended 2019).

 

(iii)     That the recommendation of the Local Plan Working Group to seek input from the Economy and Place Policy & Scrutiny Committee on the approach to be taken to neighbourhood funding, prior to making a decision regarding the policy on this, be accepted.

 

Reason:     In accordance with the scrutiny work programme, and to ensure that this aspect of the CIL is properly considered and consulted upon. 

 

10.

Finance and Performance Outturn 2021-22 (7:02 pm) pdf icon PDF 285 KB

The Chief Operating Officer to present a report which provides a year end analysis of the council’s overall finance and performance position on 2021-22, including progress in delivering the savings programme.

Additional documents:

Decision:

Resolved:  (i)      That the year end position be noted.

 

(ii)      That the finance and performance information be noted.

 

(iii)     That the extension to March 2024 for the letter of credit to York Museums Trust, as outlined in paragraphs 15 to 21, be approved.

 

Reason:     To ensure that significant financial issues can be appropriately dealt with.

 

11.

Capital Programme Outturn 2021/22 and Revisions to the 2022/23 - 2026/27 Programme (7:10 pm) pdf icon PDF 421 KB

The Chief Finance Officer to present a report which sets out the outturn position of the council’s 2021-22 capital programme, including any under or over spends, and provides an update on the impact on future years of the programme.

Additional documents:

Decision:

Resolved:  (i)      That the 2021/22 capital outturn position of £78.220m be noted and that the requests for re-profiling from the 2021/22 programme to future years, totalling £49.153m, be approved.

 

                   (ii)      That the adjustments to schemes reducing expenditure in 2021/22 by a net £211k be noted.

 

                   (iii)     That the use of £4m contingency to fund the additional costs of the Guildhall refurbishment be approved.

 

Reason:     To enable the effective management and monitoring of the council’s capital programme.     

 

 

12.

Treasury Management Annual Report and Review of Prudential Indicators 2021/22 (7:17 pm) pdf icon PDF 466 KB

The Chief Finance Officer to present a report which provides details of the outturn position for treasury activities and highlights compliance with the council’s policies previously approved by Members.

Additional documents:

Decision:

Resolved:  That the 2021/22 performance of treasury management activity and prudential indicators outlined in Annex A be noted.

 

Reason:     To ensure that the continued performance of the treasury management function is monitored, and to comply with statutory requirements.

 

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