Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Fiona Young  Interim Democratic Services Manager

Items
No. Item

1.

Declarations of Interest

At this point, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

 

 

2.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 12 October 2021. 

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Remote Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy ) for more information on meetings and decisions.

3.

Forward Plan pdf icon PDF 204 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

4.

Housing Delivery Programme Update pdf icon PDF 421 KB

The Director of Housing, Economy & Regeneration to present a report which outlines progress on the Housing Delivery Programme since the last Executive report in October 2020 and seeks approval for submission of a planning application to deliver new homes, community and flexible commercial spaces at the Ordnance Lane and Hospital Fields Road site and associated funding allocations.

Additional documents:

Decision:

Resolved:  (i)      That approval be given to submit a planning application to deliver new homes, community and flexible commercial spaces at the Ordnance Lane and Hospital Fields Road site.

 

                   (ii)      That it be noted that an outline business case has been developed and that this will be refined and brought before Executive post planning permission, to allocate a construction development budget to the project, transfer the general fund part of the site into the HRA through appropriation, and agree the procurement of a construction partner.

 

                   (iii)     That the grant offer of £2.64m under the Brownfield Land Release Fund be accepted to support projects at Ordnance Lane, the former Tang Hall Library site, and Chaloners Road Garage Court, and that approval be given to:

·        use up to £700k of this allocation for the Ordnance Lane project to undertake utility works on site and prepare a tender pack to procure a contractor to undertake enabling works; and

·        put the enabling works contract out to the market, with the contract signed after the business case for the whole site redevelopment has been approved by Executive.

 

                   (iii)     That an additional £500k be allocated from the Housing Delivery Programme capital budget in order to undertake detailed design work at the Ordnance Lane and Hospital Fields Road site in conjunction with the submission of the planning application and completion of the financial business case for this site.

 

                   (iv)    That a grant application be submitted to Homes England to support the delivery of additional Shared Ownership affordable homes on the Ordnance Lane and Hospital Fields Road site.

 

                   (v)     That the lessons learned on Phase 2 projects within the programme, and the progress and approach to projects which may form part of Phase 3 of the programme, including continuing use of the high standards defined in the ‘Building Better Places’ design manual as the set of objectives for the Housing Delivery Programme, be noted.

 

                   (v)     That the progress made on bringing forward proposals for the community-led redevelopment of the former Tang Hall Library and the Morrell House site for housing be noted, and that approval be given to dispose of the former Tang Hall Library and Morrell House sites on long leases for the purpose of enabling construction/delivery of community housing, on condition that any such disposal is made at or above its open market valuation and is subject to a deliverable business case provided from community housing organisations.

 

                   (vi)    That authority be delegated to the Director of Housing, Economy & Regeneration (in consultation with the Chief Finance Officer, Executive Member for Housing, Executive Member for Finance & Performance and the Director of Governance or her delegated officers) to take such steps as are necessary to negotiate and complete the disposal of the sites.

 

Reason:     To progress with the construction, rental and sale of much needed new homes in York set within healthy and sustainable neighbourhoods.

5.

School Capital Works at Millthorpe and Manor Schools to Accommodate the Expected Demand for Pupils Places from within the Schools' Catchment Area by September 2022 pdf icon PDF 628 KB

The Corporate Director of People to present a report which provides details of capital work needed to create additional accommodation to meet an expected temporary 3-year demand for pupils living in the catchment area of Millthorpe School and seeks approval for funding to undertake the work at the school.

Additional documents:

Decision:

Resolved:  (i)      That, in respect of Millthorpe School, Option 3 be approved, and that £1.9m be allocated by grant agreement from the Basic Needs Fund to South Bank Academy Trust for capital works to create additional teaching and circulation space at the school.

 

                   (ii)      That authority be delegated to the Assistant Director, Education and Skills in consultation with the Director of Governance (or her delegated officers) to take such steps as are necessary to enter into the resulting grant agreement.

 

Reason:     to create the space needed to fulfil the expected demand for a temporary 3-year bulge of pupil places from within the catchment area of Millthorpe School by September 2022.

 

                   (iii)     That, in respect of Manor CE Academy, Option 3 be approved and that funding of £1.1m from the Basic Needs fund (with a proportion to be recouped from S106 monies in relation to the Civil Service housing development) for capital works to the Academy by grant agreement to Hope Sentamu Learning Trust.

 

(iv)    That authority be delegated to the Assistant Director, Education and Skills in consultation with the Director of Governance (or her delegated officers) to take such steps as are necessary to enter into the resulting agreement.

 

Reason:     To create the space needed to fulfil the expected demand for a temporary 3-year bulge of pupil places in the SPA West area (excluding the Millthorpe catchment area) by September 2022.

6.

Highways Infrastructure Asset Management Plan pdf icon PDF 276 KB

The Director of Transport, Environment and Planning to present a report which seeks approval to introduce a strategic approach to the asset management of York’s highway network, including implementation of a Highways Infrastructure Asset Management Plan and a Highways Safety Inspection Manual.

Additional documents:

Decision:

Resolved:  That the introduction of a highways management framework, including implementation of the Highways Infrastructure Asset Management Plan and theHighways Safety Inspection Manual, be approved, subject to the addition of the words ‘and ward councillors’ to the end of section 2.3.3(b) of the Manual.

 

Reason:     To ensure delivery of all highway maintenance services in an efficient and cost effective manner.

 

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