Agenda, decisions and minutes

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests they may have in respect of business on the agenda.

Councillor Ayre declared a personal interest in relation to agenda item 5 – Delivery of Community Facilities at the Burnholme Health and Wellbeing Campus (minute 149 refers) as his daughter attended Burnholme School.

To approve and sign the minutes of the last Executive meeting held on 28 April 2016.

Resolved:  That the minutes of the last meeting of the Executive held on 28 April 2016 were approved as a correct record and signed by the Chair.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Wednesday 18 May 2016.  Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

“Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_of_council_meetingspdf

It was reported that there had been two registrations to speak at the meeting under the Council’s Public Participation Scheme, and that a Member of Council had requested to speak on the following item:

York Economic Strategy

Anne Taylor spoke as a Director of See Green a local web development company, a member of York Professionals and Elvington Parish Councillor. She welcomed the opportunity for involvement in the development of the York Economic Strategy particular as her company was an SME (Small and Medium sized enterprise). She highlighted the importance of communication and the four city priorities and that she was keen to assist in the implementation of the strategy.

Emma Smailes, representing the North Yorkshire Federation of Small Businesses expressed her appreciation at the involvement of partners in the preparation of the Strategy. She referred to the focussed targets in the document which she felt were deliverable. She asked that the Local Plan should not focus on high value jobs alone and she advised caution in relation to the business rates policy.

Councillor Cuthbertson, spoke as Chair of the Economic Development and Transport Policy and Scrutiny Committee. He summarised the work undertaken by the Committee which included workshops and partner involvement in developing the York Economic Strategy.  He also recommended the strategy to the Executive for approval.

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

Members received and noted details of those items on the Forward Plan for the next two Executive meetings, at the time the agenda was published.

This report seeks consent to begin to deliver the Burnholme Health & Wellbeing Campus and secure a viable future for the former Burnholme Community College site in Heworth ward.

Resolved:  That the Executive:

(i)           Note the positive resident and stakeholder support for the plans to re-develop the Site to create a Health & Wellbeing Campus.

(ii)          Agree the spatial plan prepared for the Site as the guide to its redevelopment.

(iii)        Agree to:

a.           procure a developer/operator to construct and operate a Care Home on the Site;

b.           dispose of the site of the Care Home to its developer by way of a long lease in return for payment of a premium/capital sum;

c.           impose a condition within the lease that the land  can only be used as a Care Home for a specified period; 

d.           procure a  contract  under which the Council would seek to purchase access to a specified number of beds in the Care Home at a specified rate for a specified number of years;

e.           the undertaking by the Council of demolition, road construction and other enabling works estimated to cost in the region of £981,000(in order to facilitate construction of the Care Home and development of adjoining land for housing); and

f.            the cost of this procurement and the necessary demolition and enabling works initially being paid out of the Older Persons’ Accommodation Programme budget and later by receipts from the disposal of land on the Site.

(iv)  Agree to receive the recommendation to sell land for the Care Home to the preferred bidder in accordance with Financial Regulations. 

(v)      Agree to the preparation and submission of a planning application (relating to the community and library facilities, the new access road and car parking on the Site) in order to facilitate the development of the Care Home with the cost of preparing the planning application estimated to be £90,000, to be initially funded from the Older Persons’ Accommodation Programme and subsequently from future receipts from the disposal of land on the Site.

(vi)        Agree to seek a developer or alternatively for the Council to undertake development for housing of approximately 4.5 acres on the Site subject to obtaining necessary Department of Education (DfE) consent and the funds released by this development are used to support the provision of community, library and sports facilities on the Site.

(vii)      Agree to receive the recommendation, where relevant, to sell land for housing to the preferred developer in accordance with Financial Regulations. 

(viii)     Request that reports are brought to Executive later in 2016 to:

a.      Provide details of the health facilities that can be provided on the Site and the structure of the partnership which will deliver them.

b.      Sanction investment in the community, library and sports facilities once DfE consents have been obtained.

c.       Sanction arrangements for the future management of the community facilities on Site once DfE consents have been obtained.

Reason: (i to vii) To progress to delivering the Burnholme Health & Wellbeing Campus including the delivery of a Care Home as part of the Older Persons’ Accommodation Programme.

     (viii)       So that the project can progress.

[See also Part B minute]

Consideration was given to a report which sought consent to commence the delivery of the Burnholme Health and Wellbeing Campus to secure a viable future for the former Burnholme Community College site.

Following extensive engagement Members were asked to agree the procurement of a nursing and residential care home at Burnholme, the submission of a planning application for community and library facilities, access road and car park and the sale of the former school playing fields for housing development.

Officers highlighted the key risks to the delivery of the project, in particular the failure to secure consent to dispose of Area C to the south of the site and failure to secure consent to the use of the redundant school buildings which were both outside the authorities control.

The Executive Member highlighted the support of Cllr Funnell for the campus and thanked Officers for their work towards delivery of the scheme which would provide capacity and additional opportunities for the local community.

Following further discussion it was

Resolved:  That the Executive:

(i)           Note the positive resident and stakeholder support for the plans to re-develop the Site to create a Health & Wellbeing Campus.

(ii)          Agree the spatial plan prepared for the Site as the guide to its redevelopment.

(iii)        Agree to:

a.           procure a developer/operator to construct and operate a Care Home on the Site;

b.           dispose of the site of the Care Home to its developer by way of a long lease in return for payment of a premium/capital sum;

c.           impose a condition within the lease that the land  can only be used as a Care Home for a specified period; 

d.           procure a  contract  under which the Council would seek to purchase access to a specified number of beds in the Care Home at a specified rate for a specified number of years;

e.           the undertaking by the Council of demolition, road construction and other enabling works estimated to cost in the region of £981,000(in order to facilitate construction of the Care Home and development of adjoining land for housing); and

f.            the cost of this procurement and the necessary demolition and enabling works initially being paid out of the Older Persons’ Accommodation Programme budget and later by receipts from the disposal of land on the Site.

(iv)  Agree to receive the recommendation to sell land for the Care Home to the preferred bidder in accordance with Financial Regulations. 

(v)      Agree to the preparation and submission of a planning application (relating to the community and library facilities, the new access road and car parking on the Site) in order to facilitate the development of the Care Home with the cost of preparing the planning application estimated to be £90,000, to be initially funded from the Older Persons’ Accommodation Programme and subsequently from future receipts from the disposal of land on the Site.

(vi)        Agree to seek a developer or alternatively for the Council to undertake development for housing of approximately 4.5 acres  ...  view the full minutes text for item 149.

This report sets out proposals to use the Community Fund budget allocated as part of the 2015/16 Council Budget.

Resolved:  That the Executive agree to the use of the un-allocated Community fund budget for the purposes outlined in the report, detailed in paragraph 14. 

Reason:     In order to support the Council’s commitment to ensure people get the right level of support at the right time, supporting local residents and Communities in developing local services and prevent unnecessary demands on formal adult social care where peoples needs could more appropriately be met within the community.

Members considered a report which set out proposals for the use of the Community Fund budget, allocated as part of the 2015/16 Council budget. It was noted that over the next two years it was intended to invest in community initiatives. In particularly those which prevented or delayed the need for people to access statutory social care provision by supporting the development of community and voluntary sector capacity to identify and respond to local needs. 

Local Ward Committees had already been allocated £150k over the next two financial years on a ‘per capita basis’ to support both the priorities identified by local residents and ward members.

Officers presented details of the aims of the programme and potential initiatives together with proposals for the use of the un-allocated £350k budget aimed at supporting the vision and direction for the Council’s new operating model across the city. Officers also acknowledged that as ward profiles were all different a ‘menu’ of initiatives would be provided.

Members expressed their support for the initiative which provided for the needs of the individual wards and to the monitoring which would be undertaken in order to measure the success of the overall funding initiative.

Some Members raised concerns regarding sustainability, the development of networks, general capacity and the ‘per capita’ basis for the allocation of funding. Officers confirmed that a new Co-ordinator post would be supported for a maximum of two years to work with communities and co-ordinate activity across the city and that monitoring and the use of other data sources would assist in measuring the success of the overall initiative.

The Executive Member welcomed the cultural commissioning and early interventions proposed which would prove to be more cost effective and provide future resilience.

Resolved:  That the Executive agree to the use of the un-allocated Community fund budget for the purposes outlined in the report, detailed in paragraph 14. ^1.

Reason:     In order to support the Council’s commitment to ensure people get the right level of support at the right time, supporting local residents and Communities in developing local services and prevent unnecessary demands on formal adult social care where peoples needs could more appropriately be met within the community.

This report will explain the preferred option to make changes to internal space within Scarcroft Primary School (part of the South Bank Multi Academy Trust) to allow an increase in pupil numbers.  It will also explain the options available to increase outdoor space in order to accommodate government requirements for sufficient playing areas.

Resolved:   That the Executive agree to:

(i)      Give in principle approval to the expenditure of Basic Need funding to allow Scarcroft Primary School to increase by 0.5 form of entry (15 pupils per year group) to 2 form of entry (60 pupils per year group).  (The funding will cover the cost of making internal modifications to Scarcroft Primary School; putting a small MUGA (Multi Use Games Area) on part of the school’s car park; provide additional car parking spaces on Millthorpe School site and to create a full sized MUGA.  A full sized MUGA is required as Scarcroft Primary School does not have enough outdoor playing space.) 

(ii)      Undertaking full consultation on the options to be explored for a suitable site for a full sized MUGA which include Millthorpe School, Scarcroft Green and the Little Knavesmire.

(iii)     Note that although the Council remains responsible for ensuring there are enough school places in its area it will be the South Bank Multi-Academy Trust Board who will seek approval for the increase in the size of the school through the Regional Schools Commissioner. 

Reason:     To meet its statutory duties to provide sufficient school places the Council supports the proposed changes to Scarcroft Primary school’s building and the need to create additional outdoor spaces.  (As from the 1 April 2016 Scarcroft Primary School became part of the South Bank Multi Academy Trust.) 

Consideration was given to a report which provided details of the preferred option for making changes to internal space within Scarcroft Primary School, in order to allow for an increase in pupil numbers. Details of the options available to increase outdoor space in order to accommodate government requirements for sufficient playing areas were also reported.

The results of the four week informal consultation which supported expansion of the existing Scarcroft Primary School site were noted together with the architect’s proposals for the utilisation of the existing rooms/space at the school. As the Scarcroft Primary site was now leased to the South Bank Multi Academy Trust it was noted that the Council would require permission from the academy trust, prior to any alteration works commencing on site.

The Executive Member expressed her support for the recommendations, highlighting them as an example of listening to local resident through the informal consultation undertaken.

In answer to some Members concerns Officers confirmed that the Multi Use Games Areas could be used throughout the year for a variety of other uses.

Resolved:   That the Executive agree to:

(i)      Give in principle approval to the expenditure of Basic Need funding to allow Scarcroft Primary School to increase by 0.5 form of entry (15 pupils per year group) to 2 form of entry (60 pupils per year group).  (The funding will cover the cost of making internal modifications to Scarcroft Primary School; putting a small MUGA (Multi Use Games Area) on part of the school’s car park; provide additional car parking spaces on Millthorpe School site and to create a full sized MUGA.  A full sized MUGA is required as Scarcroft Primary School does not have enough outdoor playing space.) 

(ii)      Undertaking full consultation on the options to be explored for a suitable site for a full sized MUGA which include Millthorpe School, Scarcroft Green and the Little Knavesmire.

(iii)     Note that although the Council remains responsible for ensuring there are enough school places in its area it will be the South Bank Multi-Academy Trust Board who will seek approval for the increase in the size of the school through the Regional Schools Commissioner.  ^1.

Reason:     To meet its statutory duties to provide sufficient school places the Council supports the proposed changes to Scarcroft Primary school’s building and the need to create additional outdoor spaces.  (As from the 1 April 2016 Scarcroft Primary School became part of the South Bank Multi Academy Trust.) 

This report presents York’s new draft Economic Strategy for 2016-20.

Resolved:  That the Executive agree to:

(i)           Note the overall economic strategy document and narrative, as a city document developed by the York Economic Partnership;

(ii)          Adopt and publish the draft economic strategy deliverables and priority areas as included at Annex 5 of the report.

Reason:    To enable the delivery of the Economic Strategy for the city.

Consideration was given to a report which set out details of York’s new Economic Strategy for 2016-2020 which had been produced following work with the York Economic Partnership. Work undertaken to develop the strategy, which had involved a wide range of partners were reported together with the eight priority areas on which the strategy focussed.

Officers confirmed that the strategy had been produced, following lesson learnt from the previous economic strategy and that, once approved, the Council would play its part in delivering the strategy alongside other partners as detailed at Annex 5 of the report.

Members expressed their support for the strategy and its focus, highlighting the need for smart deliverable targets, the embedding of sustainable elements, Make it York’s assistance and the need for improvements in partnership working.

Following further discussion it was

Resolved:  That the Executive agree to:

(i)           Note the overall economic strategy document and narrative, as a city document developed by the York Economic Partnership;

(ii)          Adopt and publish the draft economic strategy deliverables and priority areas as included at Annex 5 of the report. ^1.

Reason:    To enable the delivery of the Economic Strategy for the city.

Recommended:           That Executive recommend that the estimated £981,000 of costs for the enabling works and the access road needed to facilitate the development of the Care Home are added to the Capital Programme with the costs initially being funded from capital held for the use of the Older Persons’ Accommodation Programme and subsequently being paid back from the capital receipt received from the disposal of development land on the Site.

Reason:              To progress to delivering the Burnholme Health & Wellbeing Campus including the delivery of a Care Home as part of the Older Persons’ Accommodation Programme.

[See also Part A minute]

Consideration was given to a report which sought consent to commence the delivery of the Burnholme Health and Wellbeing Campus to secure a viable future for the former Burnholme Community College site.

Officers highlighted the key risks to the delivery of the project, in particular the failure to secure consent to dispose of Area C to the south of the site and failure to secure consent to the use of the redundant school buildings which were both outside the authorities control.

Officers confirmed that the enabling works to facilitate and expedite the delivery of the project by around six months.

Following further discussion it was

Recommended:           That Executive recommend that the estimated £981,000 of costs for the enabling works and the access road needed to facilitate the development of the Care Home are added to the Capital Programme with the costs initially being funded from capital held for the use of the Older Persons’ Accommodation Programme and subsequently being paid back from the capital receipt received from the disposal of development land on the Site. ^1.

Reason:              To progress to delivering the Burnholme Health & Wellbeing Campus including the delivery of a Care Home as part of the Older Persons’ Accommodation Programme.

Any other business which the Chair considers urgent under the Local Government Act 1972.

Councillor Aspden requested a record be made of his thanks to Cllr Brooks for her work as the Executive Member for Education, Children and Young People over the 2015/16 municipal year.