Agenda, decisions and minutes

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

(1)     Members must consider their interests, and act according to the following:

(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

Members were asked to declare at this point in the meeting any disclosable pecuniary interest or other registerable interest they might have in respect of business on the agenda, if they had not already done so in advance on the Register of Interests.

Councillor Kilbane confirmed that he had a personal interest in relation to minute 13 Extension of the Young People’s Community Wellbeing and Support Service as his partner worked for Safe and Secure Homes (SASH).

To consider the exclusion of the press and public from the meeting during consideration of the following:

Annex K to Agenda Item 10 on the grounds that it contains information relating to Information relating to the financial or business affairs of any particular person (including the authority holding that information).  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Resolved:  That the press and public would not need to be excluded for consideration of annex K of agenda item 10.

To approve and sign the minutes of the Executive meeting held on 12 October 2023.      

Resolved:  That the minutes of the Executive meeting held on 12 October 2023 be approved and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday 14 November 2023.      

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

It was reported that there had been 7 registrations to speak at the meeting under the Council’s Public Participation Scheme. The Committee had also considered 1 written representation from the York BID.

Andrew Dickinson questioned the scientific evidence around the effects of global warming and impact that air pollution had on peoples health. He asked the Executive to start questioning scientific evidence on climate change.

Anna Semlyen stated that the Council required additional policies if it was to meet its target of reducing car journeys by 20% by 2030. She recommended policies such as work place car parking levy, encouraging a reduction in the number of second car homes, and policies that promote alternative healthier forms of travel.

Cllr Nelson welcomed the Councils universal free school meals pilot. She hoped that thew pilot would assist in ironing out any issues with early implementation and welcomed that the pilot would be held at Westfield Primary, as this would help some of the most disadvantaged children in the city.

Flick Williams welcomed the proposal to maintain blue badge parking at the castle car park site. Regarding the road layout for Castle Mills and Piccadilly she welcomed segregated cycle lanes but asked that these end at bus stops.

Juliet James highlighted performance data which showed cycling had decreased in York over a number of years. She stated that cycle provision improvements proposed in the Castle Gateways update needed to be the start of improvements across the city.

Denise Craghill welcomed the proposals to maintain the building of Passivhaus standard homes in the Housing Delivery Programme and asked that Passivhaus be extended to building on Castle Mills. She asked how the Council would pay for 100% affordable homes and whether this would impact the Council’s ability to manage existing properties.

Chris Donegani raised concerns regarding noise levels from both Spark and development in the Castle Mills area and have negatively affected local residents. He asked that should approval to extensions be provided that officers take the health of residents into account. 

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

Members received and noted details of the items that were on the Forward Plan for the next two Executive meetings at the time the agenda was published.

This report sets out the projected 2023/24 financial position and the performance position for the period covering 1 April 2023 to 30 September 2023. This is the second report of the financial year and assesses performance against budgets, including progress in delivering the Council’s savings programme.

Resolved:

                         i.         Note the finance and performance information.

Reason:     To ensure expenditure is kept within the approved budget.

The Chief Finance Officer introduced the report, highlighting that the Council had a forecast overspend of £11.1m, with mitigations identified which would reduce the forecast net overspend to £1.1m. She noted that should savings not be identified the Council would need to use reserves, to meet the required savings she also suggested that there should be an expectation of a reduction in some services.

The Executive Member for Finance, Performance, Major Projects and Equalities noted that the Council was in a difficult position similar to many local authorities across the country. She highlighted austerity and a lack of a fair funding review from central government had significantly affected the Council. She confirmed that the Executive would aim to make decisions on the Council budget in line with the Council Plan.

Resolved:

                      i.         Note the finance and performance information.

Reason:     To ensure expenditure is kept within the approved budget.

The purpose of this report is to set out the projected outturn position for 2023/24 including any under/over spends and adjustments, along with requests to re-profile budgets to/from current and future years.

Recommended:

                                i.         To Full Council the adjustments resulting in a decrease in the 2023/24 budget of £13.009m as detailed in the report and contained in Annex A.

Resolved:

                      i.         Noted the 2023/24 revised budget of £135.736m as set out in paragraph 6 and Table 1;

                    ii.         Noted the restated capital programme for 2023/24 – 2027/28 as set.

Reason:    To enable the effective management and monitoring of the Council’s capital programme.

The Chief Finance Officer introduced the report outlining the projected outturn position for 2023/24. She confirmed that a proposed decrease of £13.009m was detailed in the monitor resulting in a revised capital programme for 2023/24 of £135.736m.

The Executive considered the recommendation in the report and agreed to recommend to Full Council the adjustments in the capital programme.

Resolved:

                   i.        Noted the 2023/24 revised budget of £135.736m as set out in paragraph 6 and Table 1;

                  ii.        Noted the restated capital programme for 2023/24 – 2027/28 as set.

Reason:    To enable the effective management and monitoring of the Council’s capital programme.

The purpose of this report is to provide a mid-year update to the Executive Member for Finance on treasury management activity for the first half of the year and to provide the latest update of the prudential indicators which are included at Annex A to this report.

Resolved:

                      i.         Noted the Treasury Management activities to date in 2023/24;

                    ii.         Note the Prudential Indicators set out at Annex A and note the compliance with all indicators.

Reason:    To ensure the continued effective operation and performance of the Council’s Treasury Management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies policies set.

The Chief Finance Officer introduced the report and confirmed that there had been no new borrowing in this financial year. It was also confirmed that the  Treasury Management and Prudential Indicators 2023/24 Mid-Year had been considered by the Audit and Governance committee.

Resolved:

                   i.        Noted the Treasury Management activities to date in 2023/24;

                  ii.        Note the Prudential Indicators set out at Annex A and note the compliance with all indicators.

Reason:    To ensure the continued effective operation and performance of the Council’s Treasury Management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies policies set.

The purpose of this report is to provide an update to the Medium Term Financial Strategy along with an outline of the 2024/25 budget process. The report also informs Executive of the key risks and challenges, along with an overview of the main assumptions used

Resolved:

                         i.         Agreed the Medium Term Financial Strategy as outlined in this report.

Reason:     To ensure the Council meets future financial challenges and produces a robust budget.

The Chief Finance Officer noted that the medium term financial position of the Council showed serious financial challenges which included a forecast budget gap of £40m over the next four years. The Chief Operating Officer suggested that this was likely the biggest challenge the Council had faced and that budget savings would need to be identified from a low base level of service. He advised that the Council would likely require significant cuts in order to reduce a budget gap of £40m.

The Executive Member for Finance, Performance, Major Projects and Equalities highlighted that the Council was amongst the lowest funded local authorities in the country. She acknowledged the statutory services the Council needed to provide and that the Council would need to make cuts and maximise income in order to maintain those services.

The Executive noted that the reduction in the rate of inflation was positive for the Council as the cost of goods would stop to rise as fast as they had been. The Executive noted that one of funding had been used in pervious years to meet budget gaps and that longer term solutions were required. They noted that they would seek to work with city partners to deliver their commitments and would explore new funding opportunities where available.  

Resolved:

                      i.         Agreed the Medium Term Financial Strategy as outlined in this report.

Reason:     To ensure the Council meets future financial challenges and produces a robust budget.

The purpose of this Report is to provide an update on the Castle Gateway masterplan and seek approval for the next steps, necessary to take forward individual projects:

•        17-21 Piccadilly

•        Castle Mills

•        St George’s Field car park

•        Castle car park and Eye of York

•        Coppergate Centre

Resolved:

17- 21 Piccadilly

                      i.         Approved the granting of a further head lease to Spark York of the 17- 21 Piccadilly site for a further 2-year period from and including: 1st November 2024 until and including 31st October 2026;

                    ii.         Delegated to the Director of Housing, Economy, and Regeneration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), authority to negotiate the terms of and the entry into of such further lease of the 17-21 Piccadilly site to Spark York.

Reason:    To enable the current use to continue in the short term and provide a continued income to the Council, whilst allowing Spark York the opportunity to identify an alternative location in the city.

Castle Mills

                   iii.         Confirmed that further work on developing the Castle Mills site is paused and ask officers to investigate appropriate meanwhile use options in parallel with exploring longer term opportunities for the future delivery of 100% affordable housing on this Council owned site;

                  iv.         Delegated authority to the Director of Housing, Economy and Regeneration (and their delegated officers) in consultation with both the Director Governance and the Chief Finance Officer (and their respective delegated officers) to commission any necessary professional advice required for said work in compliance with the Public Contract Regulations 2015 (‘the Procurement Regs’) and the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution (‘Council’s CPRs’), and to draft, negotiate, and conclude any contractual arrangements and/or legal documentation required for said work.

Reason:    To seek an active use for this City Centre site and to progress the Council’s objective of 100% affordable housing being delivered on Council owned sites.

                    v.         Instructed Officers to progress work to secure delivery of the pedestrian/cycle bridge, sustainable travel links, subject to confirmation of funding with West Yorkshire Combined Authority (“WYCA”); updated delivery costings; and all necessary approvals, planning, highways, and bridge agreement.

                  vi.         Delegated authority to the Director of Housing, Economy and Regeneration (and their delegated officers) in consultation with both the Director Governance and the Chief Finance Officer (and their respective delegated officers) to commission any necessary contractors and/or consultants required for said works in compliance with the Procurement Regs and the Council’s CPRs, and to draft, negotiate, and conclude any and all such contractual arrangements and/or legal documentation required for said works (including any and all planning agreements and/or highways agreements required; however for the sake of clarity this delegation is not for any requirements of either the Local Planning and/or Highways Authority).

                 vii.         Delegated authority to the Director of Housing, Economy, and Regeneration and the Director of Environment, Transport and Planning (and their delegated officers) in consultation with both the Director Governance (and their delegated officers) to draft, negotiate, and conclude with WYCA any and all such contractual arrangements and/or legal documentation relating to the funding for the proposed works.

Reason:    To maximise use of external funding, previously allocated by WYCA, to deliver city centre connectivity in accordance with the sustainable travel principles of the  ...  view the full decision text for item 56.

Officers explained that initial approval for the Castle Gateway project was granted in 2018, however, rising interest rates and building costs had negatively affected the delivery of phase one of the project. They confirmed that following a review the report set out a proposed revised plan for the Executive to consider.

The Executive Member for Finance, Performance, Major Projects and Equalities welcomed the review into the project and welcomed that the proposals put forward had considered the response to the My Castle Gateway consultation. She also welcomed the additional green space at the Eye of York, the maintaining of blue badge parking, and the proposal to not continue with plans for a new multi-story car park. She welcomed the extension for Spark York and noted that the Council would work to find a permanent home for Spark. Finally, the tying-in of refurbishment at the Coppergate Centre was welcomed.

The Executive Member for Economy & Transport thanked officers for the report and work on the city centre vision. He noted that the multi-story car park in the original plans was not value for money and was disappointed to have to write of the cost of work on this part of the project. He confirmed that the Council was reviewing parking across the city.

Resolved:

17- 21 Piccadilly

                   i.        Approved the granting of a further head lease to Spark York of the 17- 21 Piccadilly site for a further 2-year period from and including: 1st November 2024 until and including 31st October 2026;

                  ii.        Delegated to the Director of Housing, Economy, and Regeneration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), authority to negotiate the terms of and the entry into of such further lease of the 17-21 Piccadilly site to Spark York.

Reason:    To enable the current use to continue in the short term and provide a continued income to the Council, whilst allowing Spark York the opportunity to identify an alternative location in the city.

Castle Mills

                 iii.        Confirmed that further work on developing the Castle Mills site is paused and ask officers to investigate appropriate meanwhile use options in parallel with exploring longer term opportunities for the future delivery of 100% affordable housing on this Council owned site;

                iv.        Delegated authority to the Director of Housing, Economy and Regeneration (and their delegated officers) in consultation with both the Director Governance and the Chief Finance Officer (and their respective delegated officers) to commission any necessary professional advice required for said work in compliance with the Public Contract Regulations 2015 (‘the Procurement Regs’) and the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution (‘Council’s CPRs’), and to draft, negotiate, and conclude any contractual arrangements and/or legal documentation required for said work.

Reason:    To seek an active use for this City Centre site and to progress the Council’s objective of 100% affordable housing being delivered on Council owned sites.

                  v.        Instructed Officers to progress work to secure delivery of the pedestrian/cycle bridge, sustainable  ...  view the full minutes text for item 56.

This report seeks approval for a change in delivery methodology to enable people with complex mental health needs, including those with associated substance use disorder and behavioural difficulties, to access the right type of housing, with the right level of support, at the right time to meet their needs.

Resolved:

                      i.         To adopt a phased approach of delivery for the wider

programme which significantly includes a 7-unit pilot at 92 Holgate Road for 12-months;

                    ii.         To enter a service contract with mental health support services provider (the “Provider”) for a Term of 12-months for provision by the Provider from 92 Holgate Road of a 7-unit mental health support service (the “Service Contract”);

                   iii.         To grant a lease of 92 Holgate Road to the Provider for a Term of 12-months (the “Lease”)

                  iv.         To amend the existing Section 75 Agreement with the ICB to address changes to the long-term intentions of the Mental Health Housing and Support project and the funding requirements for the 12-month pilot at 92 Holgate Road;

                    v.         To delegate authority to the Corporate Director of Adult; Services and Integration (“DASS”) (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to:

1. negotiate the provisions, and conclude the entry into, of the Service Contract and the Lease;

2. negotiate and approve any  required amendments to the existing Section 75 Agreement and arrangements with the ICB on the Council’s behalf; and

3. negotiate and agree any arrangements and agreements with TEWV, ICB or other stakeholders as may be required including (but not limited to) any alternatives or replacements to the existing ICB Section 75 Agreement if necessary.

Reasons:   The reasons for this are as follows:

a) The Pilot should allow for in-year financial savings against high-cost residential placements.

b) The delivery of suitable accommodation at the 2-sites previously identified at Woolnough House and Crombie House will take several years. A 7-unit pilot at 92 Holgate Road will enable immediate delivery of the project’s aspirations within a currently vacant resource.

c) The level and acuity of demand has only increased since the development of the original delivery plan. The Pilot will enable us to go a small way towards meeting this increased level of need.

d) Although the shared house setting is not suitable for people with the highest level of associated risks who require self-contained accommodation, it will increase our ability in the interim to meet the needs of people we have been previously unable to successfully support due to levels of complexity. The pilot cohort will contain a mixture of people who have been in expensive out-of-area residential placements, in long-term NHS rehabilitation placements, people within the resettlement pathway with significant mental health and substance use disorder support needs and people stepping down from Foss Park.

e) This new service will not succeed without the support of other specialist services such as the mental health teams with TEWV, Drug and Alcohol services, police and community safety, primary care and the third sector offer for people with multiple and complex needs. The pilot will provide an opportunity to develop a methodology of how York successfully supports people with multiple and complex needs in a community setting. Work is ongoing with TEWV and other partners to develop what this support will look like.  ...  view the full decision text for item 57.

The Executive Member for Health, Wellbeing and Adult Social Care welcomed the report and noted her support to amend the existing Section 75 Agreement with the Integrated Care Board to seek to support individuals with mental ill-health in placements in York rather than more expensive out of area placements. She welcomed the proposed 12- month pilot of 7-units at 92 Holgate Road.

Resolved:

                   i.        To adopt a phased approach of delivery for the wider

programme which significantly includes a 7-unit pilot at 92 Holgate Road for 12-months;

                  ii.        To enter a service contract with mental health support services provider (the “Provider”) for a Term of 12-months for provision by the Provider from 92 Holgate Road of a 7-unit mental health support service (the “Service Contract”);

                 iii.        To grant a lease of 92 Holgate Road to the Provider for a Term of 12-months (the “Lease”)

                iv.        To amend the existing Section 75 Agreement with the ICB to address changes to the long-term intentions of the Mental Health Housing and Support project and the funding requirements for the 12-month pilot at 92 Holgate Road;

                  v.        To delegate authority to the Corporate Director of Adult; Services and Integration (“DASS”) (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to:

1. negotiate the provisions, and conclude the entry into, of the Service Contract and the Lease;

2. negotiate and approve any  required amendments to the existing Section 75 Agreement and arrangements with the ICB on the Council’s behalf; and

3. negotiate and agree any arrangements and agreements with TEWV, ICB or other stakeholders as may be required including (but not limited to) any alternatives or replacements to the existing ICB Section 75 Agreement if necessary.

Reasons:   The reasons for this are as follows:

a) The Pilot should allow for in-year financial savings against high-cost residential placements.

b) The delivery of suitable accommodation at the 2-sites previously identified at Woolnough House and Crombie House will take several years. A 7-unit pilot at 92 Holgate Road will enable immediate delivery of the project’s aspirations within a currently vacant resource.

c) The level and acuity of demand has only increased since the development of the original delivery plan. The Pilot will enable us to go a small way towards meeting this increased level of need.

d) Although the shared house setting is not suitable for people with the highest level of associated risks who require self-contained accommodation, it will increase our ability in the interim to meet the needs of people we have been previously unable to successfully support due to levels of complexity. The pilot cohort will contain a mixture of people who have been in expensive out-of-area residential placements, in long-term NHS rehabilitation placements, people within the resettlement pathway with significant mental health and substance use disorder support needs and people stepping down from Foss Park.

e) This new service will not succeed without the support of other specialist services such as the mental health teams with TEWV, Drug  ...  view the full minutes text for item 57.

This report presents options to the Executive to meet objectives within the Council Plan (2023-2027) through the Housing Delivery Programme, in both developing and facilitating affordable housing provision in the city.

Recommended:

                         i.         To full council a contribution of £1.47m of Housing Revenue Account (HRA) borrowing to enable the purchase of up to 10 homes for the Local Authority Housing Fund (LAHF) programme.

Resolved:

                        ii.         To seek planning permission at the Ordnance Lane site, with the aim of delivering a 100% affordable housing scheme (with associated communal and commercial spaces);

                      iii.         That in consultation with the Head of Commercial Procurement (and their delegated officers), to tender a building contract to develop 100% affordable housing, communal and commercial spaces at the Ordnance Lane site, in line with the Council’s Contract Procedure Rules (“CPRs”), the Public Contract Regulations 2015 (the “Procurement Regs”), the revised planning permission, and return to Executive with a budget ask following the completion of this process;

                      iv.         To seek planning permission at the Willow House site with the aim of delivering a 100% affordable housing scheme;

                       v.         Accepted the Local Authority Housing Fund (“LAHF”) grant funding offer of £1.2m to purchase 10 homes for resettlement and temporary accommodation;

                      vi.         Delegated authority to the Director of Housing, Economy & Regeneration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to negotiate the provisions, and conclude the entry into any funding terms and conditions prior to acceptance of the LAHF grant, subject to compliance with the requirements of the Subsidy Control Act 2022;

                    vii.         To seek to dispose of land at the former Woolnough House care home site to a registered provider for the purposes of developing general needs 100% affordable housing;

                   viii.         To seek to dispose of land at the former 68 Centre site to a registered provider for the purposes of developing general needs 100% affordable housing;

                      ix.         Delegated to the Executive Member for Housing, Planning and Safer Communities and Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion, the finalisation of the disposal route and evaluation criteria to select a purchaser;

                       x.         Noted that the Council has formally become a member of the ‘York and North Yorkshire Housing Partnership’, ensuring that the Council’s voice is heard in order to influence the type and number of affordable homes developed in the city alongside supporting opportunities for joint working on specific projects and increasing the attractiveness of the sub-region as a place for investment and partnership working to unlock sites for affordable housing;

                      xi.         To work strategically alongside the co-owners of York Central and the master developer to create a business case around the delivery of affordable housing through the Housing Delivery Programme.

Reason:     To deliver more affordable housing in York.

The Head of Housing Delivery and Asset Management and the Housing Delivery Programme Manager introduced the report that sought approval to directly develop 100% affordable housing projects at Ordnance Lane and Willow House, to dispose of land at the former 68 Centre and Woolnough House sites to Registered Provider Partners to deliver 100% affordable housing. as well as,

support for further developing pipeline opportunities through the York and North Yorkshire Housing Partnership and at York Central.

 The Executive welcomed the opportunity to deliver 100% affordable housing on Council owned land. The Executive Member for Housing, Planning and Safer Communities highlighted significant challenge to residents in York caused by high rental and house prices. He welcomed the ability to build homes at Ordinance Lane to passivhaus standard due to officers being able to reduce projected building costs. The Executive agreed to recommend to Full Council that Housing Revenue Account (HRA) borrowing be used to purchase 10 homes for the Local Authority Housing Fund (LANF) to assist with rehousing. The Executive also welcomed the Council’s involvement with the York and North Yorkshire Housing Partnership.

Resolved:

                      i.         To seek planning permission at the Ordnance Lane site, with the aim of delivering a 100% affordable housing scheme (with associated communal and commercial spaces);

                     ii.         That in consultation with the Head of Commercial Procurement (and their delegated officers), to tender a building contract to develop 100% affordable housing, communal and commercial spaces at the Ordnance Lane site, in line with the Council’s Contract Procedure Rules (“CPRs”), the Public Contract Regulations 2015 (the “Procurement Regs”), the revised planning permission, and return to Executive with a budget ask following the completion of this process;

                    iii.        To seek planning permission at the Willow House site with the aim of delivering a 100% affordable housing scheme;

                   iv.        Accepted the Local Authority Housing Fund (“LAHF”) grant funding offer of £1.2m to purchase 10 homes for resettlement and temporary accommodation;

                     v.        Delegated authority to the Director of Housing, Economy & Regeneration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to negotiate the provisions, and conclude the entry into any funding terms and conditions prior to acceptance of the LAHF grant, subject to compliance with the requirements of the Subsidy Control Act 2022;

                   vi.        To seek to dispose of land at the former Woolnough House care home site to a registered provider for the purposes of developing general needs 100% affordable housing;

                  vii.        To seek to dispose of land at the former 68 Centre site to a registered provider for the purposes of developing general needs 100% affordable housing;

                 viii.        Delegated to the Executive Member for Housing, Planning and Safer Communities and Executive Member for Finance, Performance, Major Projects, Human Rights, Equality and Inclusion, the finalisation of the disposal route and evaluation criteria to select a purchaser;

                   ix.        Noted that the Council has formally become a member of the ‘York and North Yorkshire Housing Partnership’, ensuring that the Council’s voice is heard in order to influence  ...  view the full minutes text for item 58.

 This paper seeks permission to extend the Council of the City of York’s (“the Council”) Community Wellbeing and Support Contract for Young People (the “Contract") delivered by Safe and Sound Homes (“SASH”) by a further six-months.

Resolved:

                      i.         To approve the extension of the current Community Wellbeing and Support Contract for Young People with SASH by 6- months until 31st July 2024;

                    ii.         To delegate authority to the Director of the Corporate Director of Adults and Integration (and their delegated officers) in consultation with both the Director Governance and the Chief Finance Officer (and their respective delegated officers) to draft, negotiate and conclude any necessary documentation with SASH to extend the Contract, in compliance with the terms and conditions of the Contract, the Council’s Contract Procedure Rules set out within Appendix 11 of the Council’s Constitution (“the Council’s CPRs”) and the Council’s statutory obligations under the Public Contract Regulations 2015 (“the Procurement Regs”).

Reasons: To enable the Council to use existing the Contract to both meet current deliverables and enable the Council to stretch its resources, potentially no additional cost, while the Council works to deliver any strategic aims generated by the review of the wider Youth Homelessness Pathway.

To ensure the Contract is extended in compliance with its terms and conditions and in line with the Council’s CPRs and statutory obligations.

The Corporate Director for Adults and Integration introduced the report, outlining the proposal to extend the Community Wellbeing and Support Contract for Young People.

The Executive Member for Children, Young People and Education welcomed the work delivered by Safe and Sound Homes (SASH) as part of the contract and stated that a 6-month extension would allow the Council to review the Youth Homelessness Pathway.

Councillor Kilbane left the meeting for this item due to his declared interest at minute 49.

Resolved:

                   i.        To approve the extension of the current Community Wellbeing and Support Contract for Young People with SASH by 6- months until 31st July 2024;

                  ii.        To delegate authority to the Director of the Corporate Director of Adults and Integration (and their delegated officers) in consultation with both the Director Governance and the Chief Finance Officer (and their respective delegated officers) to draft, negotiate and conclude any necessary documentation with SASH to extend the Contract, in compliance with the terms and conditions of the Contract, the Council’s Contract Procedure Rules set out within Appendix 11 of the Council’s Constitution (“the Council’s CPRs”) and the Council’s statutory obligations under the Public Contract Regulations 2015 (“the Procurement Regs”).

Reasons: To enable the Council to use existing the Contract to both meet current deliverables and enable the Council to stretch its resources, potentially no additional cost, while the Council works to deliver any strategic aims generated by the review of the wider Youth Homelessness Pathway.

To ensure the Contract is extended in compliance with its terms and conditions and in line with the Council’s CPRs and statutory obligations.

This report provides details on the work that is taking place to implement a pilot project to extend Universal Free School Meals (“UFSM”) to Key Stage 2 children. The project is designed to deliver on the Executive’s election manifesto commitment to create a cross city alliance to address disadvantage and the cost-of-living crisis. Findings from the pilot project will then be used to inform any full city roll out of UFSM.

Resolved:

                      i.         that implementation of the pilot project that focuses on

delivery of a lunchtime offer at Westfield Primary School, subject to the pilot remaining within available funding, between January 2024 and December 2024 is approved;

                    ii.         that subject to additional funding from the Community Fund being found, a breakfast offer for all pupils attending Burton Green Primary Academy is piloted for the period January 2024 to December 2024 is approved; and

                   iii.         to delegate authority to the Corporate Director for Children’s and Education,(and their delegated officers) in consultation with the Director of Governance and the Chief Finance Officer (and their respective delegated officers) to assist the pilot schools (and their respective Trusts) to negotiate, draft and conclude any necessary contractual arrangements with existing catering contractors at the schools to implement the pilot project, including (but not limited to) any necessary amendments, changes, extensions, modifications, updates and/or variations to any existing contractual arrangements, in line with the Council’s obligations under the Public Contract Regulations 2015 (the “Procurement Regs”) and the Contract Procedure Rules set out in Appendix 11 of the Council’s Constitution (the “Council’s CPRs”), as well as any contract procedure rules and/or standing orders of the chosen schools and (where applicable) their Trusts; and

                  iv.         to delegate authority to the Corporate Director for Children’s and Education, (and their delegated officers) in consultation with the Director of Governance and the Chief Finance Officer (and their respective delegated officers) to commission and negotiate, draft and conclude any necessary contractual arrangements (including (but not limited to) any necessary amendments, changes, extensions, modifications, updates and/or variations thereto) with the University of York to provide assistance with the collection and analysis of qualitative and quantitative data sets from the pilot project, in line with the Council’s obligations under the Procurement Regs and the Council’s CPRs, as well as any contract procedure rules and/or standing orders of the chosen schools and (where applicable) their Trusts.

Reason:    to provide more detailed information to inform the planning of any future scale up of the project due to the contrast in circumstances of the proposed pilot schools. The pilot will also be used to explore the financial sustainability of the delivery of the school meals offer, both at Westfield Primary School and to fully understand the implications and benefits of any future full city implementation.

The Assistant Director for Education and Skills outlined the proposal for a free school meals pilot at Westfield Primary School and subject to additional funding a breakfast offer for all pupils at Burton Green Primary Academy.

The Executive Leader welcomed the opportunity of the free school meals pilot. The Executive Member for Children, Young People and Education noted support he had seen for the proposal and that starting at Westfield would support some of the most disadvantaged children in the city. They confirmed that fund raising for the project as part of the established community fund was available. They noted that they would work with schools to introduce auto enrolment for free school meals for those currently eligible via central government funding. They confirmed that the Council would continue working alongside head teachers and noted that due to this partnership working the potential breakfast plot was considered.

Resolved:

                   i.        that implementation of the pilot project that focuses on

delivery of a lunchtime offer at Westfield Primary School, subject to the pilot remaining within available funding, between January 2024 and December 2024 is approved;

                  ii.        that subject to additional funding from the Community Fund being found, a breakfast offer for all pupils attending Burton Green Primary Academy is piloted for the period January 2024 to December 2024 is approved; and

                 iii.        to delegate authority to the Corporate Director for Children’s and Education,(and their delegated officers) in consultation with the Director of Governance and the Chief Finance Officer (and their respective delegated officers) to assist the pilot schools (and their respective Trusts) to negotiate, draft and conclude any necessary contractual arrangements with existing catering contractors at the schools to implement the pilot project, including (but not limited to) any necessary amendments, changes, extensions, modifications, updates and/or variations to any existing contractual arrangements, in line with the Council’s obligations under the Public Contract Regulations 2015 (the “Procurement Regs”) and the Contract Procedure Rules set out in Appendix 11 of the Council’s Constitution (the “Council’s CPRs”), as well as any contract procedure rules and/or standing orders of the chosen schools and (where applicable) their Trusts; and

                iv.        to delegate authority to the Corporate Director for Children’s and Education, (and their delegated officers) in consultation with the Director of Governance and the Chief Finance Officer (and their respective delegated officers) to commission and negotiate, draft and conclude any necessary contractual arrangements (including (but not limited to) any necessary amendments, changes, extensions, modifications, updates and/or variations thereto) with the University of York to provide assistance with the collection and analysis of qualitative and quantitative data sets from the pilot project, in line with the Council’s obligations under the Procurement Regs and the Council’s CPRs, as well as any contract procedure rules and/or standing orders of the chosen schools and (where applicable) their Trusts.

Reason:    to provide more detailed information to inform the planning of any future scale up of the project due to the contrast in circumstances of the proposed pilot schools. The pilot will also  ...  view the full minutes text for item 60.

The Chief Finance Officer introduced the report outlining the projected outturn position for 2023/24. She confirmed that a proposed decrease of £13.009m was detailed in the monitor resulting in a revised capital programme for 2023/24 of £135.736m.

The Executive considered the recommendation in the report and agreed to recommend to Full Council the adjustments in the capital programme.

Recommended:

                         i.         To Full Council the adjustments resulting in a decrease in the 2023/24 budget of £13.009m as detailed in the report and contained in Annex A.

Reason:     To enable the effective management and monitoring of the Council’s capital programme.

The Head of Housing Delivery and Asset Management and the Housing Delivery Programme Manager introduced the report that sought approval to directly develop 100% affordable housing projects at Ordnance Lane and Willow House, to dispose of land at the former 68 Centre and Woolnough House sites to Registered Provider Partners to deliver 100% affordable housing, as well as,

support for further developing pipeline opportunities through the York and North Yorkshire Housing Partnership and at York Central.

The Executive welcomed the opportunity to deliver 100% affordable housing on Council owned land. The Executive Member for Housing, Planning and Safer Communities highlighted significant challenge to residents in York caused by high rental and house prices. He welcomed the ability to build homes at Ordinance Lane to passivhaus standard due to officers being able to reduce projected building costs. The Executive agreed to recommend to Full Council that Housing Revenue Account (HRA) borrowing be used to purchase 10 homes for the Local Authority Housing Fund (LANF) to assist with rehousing. The Executive also welcomed the Council’s involvement with the York and North Yorkshire Housing Partnership.

Recommended:

                      i.         To full council a contribution of £1.47m of Housing Revenue Account (HRA) borrowing to enable the purchase of up to 10 homes for the Local Authority Housing Fund (LAHF) programme.

Reason:     To deliver more affordable housing in York.