Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare any personal, prejudicial or pecuniary interests they may have in the business on the agenda. None were declared.

To approve and sign the minutes of the last meeting held on 29^th January 2015.

Resolved:           That the minutes of the last meeting held on 29^th January 2015 be approved and signed by the Chair as a correct record.

At this pointing the meeting, members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Committee’s remit can do so. The deadline for registering is 5:00pm on Wednesday 11^th March 2015.

Filming or Recording Meetings

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/downloads/download/3130/protocol_for_webcasting_filming_and_recording_of_council_meetings

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

Members will receive a verbal update on the new system being installed to log and track customer cases and to seek Members views on their requirements when logging cases on their constituents behalf.

Members received a verbal update from the Customer Centre Manager on the new system being installed to log and track customer cases and to seek Members views on their requirements when logging cases on their constituents behalf.

Members noted the update and made the following comments:

·        It was important that new Members are made aware of the system following the election.

·        A system which reports back and provides an update on what is happening with a complaint would be welcomed by Members.

Resolved:           That Members noted the update.

Reason:              To keep the steering group informed on IT developments which will enable Members to log and track resident concerns.

This report sets out the final draft induction strategy and programme for newly elected Members during 2015/16.

Members considered a report which set out the final draft induction strategy and programme for newly elected and returning Members during 2015/16.

In response to questions from members relating to IT provision, it was confirmed that new members would be offered a one to one meeting with democratic services staff to identify any IT equipment requirements and training.

Resolved:           That the Steering group approved the Induction Strategy for 2015/16 ahead of its implementation.

Reason:              To enable the delivery of the planned induction programme.