Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

The Executive Member was asked to declare any personal or prejudicial interests in the business on the agenda. None were declared.

To approve and sign the minutes of the meetings of the Decision Session for Neighbourhood Services on 26 January 2010 and 16 February 2010.

RESOLVED:             That the minutes of the Decision Sessions held on 26 January 2010 and 16 February 2010 be signed and approved as a correct record by the Executive Member.

It was reported that Councillor Brooks had registered to speak on Item 4, the Annual Highway Maintenance Report. Details are under the relevant  minute  item.

This report provides a review of the service performance in highway maintenance over the last year, it examines issues arising and proposes programmes of work to be undertaken in the financial year 2010/11.

RESOLVED:             (i)That the Executive Member noted the performance and success in 2009/10

                                    (ii)That the Executive Member noted the issues arising in 2009/10

                                    (iii)That the Executive Member approved the allocation of budgets for 2010/11.

                                    (iv)That the Executive Member approved the implementation of the proposed programme.

                                    (v)That the Executive Member approved the reserve list of schemes.

                                    (vi)That the Executive Member approved the additional £1 million capital scheme programme.

                                    (vii)That the Executive Member noted the comments made by Councillor Brooks and requested Officers to look into her concerns.

REASON:                  To ensure delivery of highway maintenance services in an efficient and cost effective manner.

The Executive Member considered a report which provided a review of the service performance in highway maintenance over the last year and examined the issues arising and proposes programmes of work to be undertaken in the financial year 2010/11.

Councillor Brooks who had registered to speak on this item as Ward Councillor for Derwent Ward asked the Executive Member and Officers to look at Straight Lane, Holtby. She advised the road has many potholes and queried whether the road could be considered for Kerbing as well as surfacing as the verges are in a state of poor repair. Officers advised that Kerbing is costly but they would look into the matter.

The Executive Member made the following comments:

• Congratulated Officers on the performance for last year.
• Noted that the work outlined in Annex 7 is the direct result of extra funding.
• Queried the work at East Parade. Officers advised they would contact the Executive Member with an update.
• Queried if the programme would be on the website for Members of the Public to see. Officer’s advised it would be.

The recommendations were approved.

RESOLVED:             (i)That the Executive Member noted the performance and success in 2009/10

                                    (ii)That the Executive Member noted the issues arising in 2009/10

                                    (iii)That the Executive Member approved the allocation of budgets for 2010/11.

                                    (iv)That the Executive Member approved the implementation of the proposed programme.

                                    (v)That the Executive Member approved the reserve list of schemes.

                                    (vi)That the Executive Member approved the additional £1 million capital scheme programme.

                                    (vii)That the Executive Member noted the comments made by Councillor Brooks and requested Officers to look into her concerns.¹

REASON:                  To ensure delivery of highway maintenance services in an efficient and cost effective manner.

This report informs the Executive Member on the progress made in tackling highway standing water problems using the additional funding provided over the last two financial years, and the proposals for spending the £200k allocated for 2010/11.

RESOLVED:             That the Executive Member approved the proposals in the report (with the addition of Acomb Green) to enable the survey and repair works to continue in 2010/11, to assist in alleviating localised highway flooding and standing water problems.

REASON:                  To ensure delivery of highway maintenance services in an efficient and cost effective manner.

The Executive Member considered a report which outlined the progress made on tackling highway standing water problems using the additional funding provided over the last two financial years and the proposals for spending the £200k allocated for 2010/11.

Officers advised that Acomb Green had been added to the list of locations detailed at Annex 2, and with that amendment, the Executive Member approved the recommendations.

RESOLVED:             That the Executive Member approved the proposals in the report (with the addition of Acomb Green) to enable the survey and repair works to continue in 2010/11, to assist in alleviating localised highway flooding and standing water problems.

REASON:                  To ensure delivery of highway maintenance services in an efficient and cost effective manner.

The purpose  of this report is to seek approval by the Executive Member for an updates and consolidated Enforcement Policy for City of York Council Environmental Health, Trading Standards, Licensing, Street Environment and Enforcement Services Enforcement Policy.

RESOLVED:             That the Executive Member agreed to adopt Option A and approved the updated Enforcement Policy.

REASON:                  To allow the Council’s Environmental Health, Trading Standards, Licensing and Street Environment and Enforcement Services to continue to take formal enforcement action against those business and individuals in the circumstances outlined in the policy.

The Executive Member considered a report which sought approval for an updated and consolidated enforcement policy for City of York Council Environmental Health, Trading Standards, Licensing, Street Environment and Enforcement Services Enforcement Policy.

Officers presented the report and advised that the updated version would now take into consideration the Proceeds of Crime Act 2002 and the street environment service enforcement actions. The Executive Member commented that in future it would be useful for Members to be provided with a version which shows where any revisions have been made.

RESOLVED:             That the Executive Member agreed to adopt Option A and approved the updated Enforcement Policy.

REASON:                  To allow the Council’s Environmental Health, Trading Standards, Licensing and Street Environment and Enforcement Services to continue to take formal enforcement action against those business and individuals in the circumstances outlined in the policy.

This report informs the Executive Member for Neighbourhoods of the results of legal actions (prosecutions, cautions and fixed penalties) undertaken by the Neighbourhoods and Community Safety area of the Directorate of Neighbourhood Services (Environmental Health, Trading Standards and Licensing) for the period 1^st October 2009-31^st December 2009 and to approve continuation of future enforcement action in accordance with CYC enforcement policy.

RESOLVED:             That the Executive Member noted and approved the contents of this report.

REASON:                  So that the Executive Member is updated on formal enforcement activity undertaken by the Neighbourhoods and Community Safety Group and approves the continuation of future enforcement action  accordance with City of York Council Enforcement Policy.

The Executive Member considered a report which highlighted the results of legal actions undertaken by the Neighbourhoods and Community Safety area of the Neighbourhood Services Directorate (Environmental Health, Trading Standards and Licensing), for the period 1^st October 2009 to 31^st December 2009. The report asked the Executive Member to approve the continuation of future enforcement action in accordance with the City of York Council Enforcement Policy.

Officers answered a number of queries the Executive Member had on the prosecutions detailed at Annex A.

RESOLVED:             That the Executive Member noted and approved the contents of this report.

REASON:                  So that the Executive Member is updated on formal enforcement activity undertaken by the Neighbourhoods and Community Safety Group and approves the continuation of future enforcement action  accordance with City of York Council Enforcement Policy.

The purpose of this report is to inform the Executive Member for Neighbourhood Services of:

• The likely outturn position of the 2009/10 Capital Programme based on spend profile and information to December 2009;
• Any resulting changes to the programme.
• Any slippage and associated funding to be slipped between the relevant financial years to reflect this.

RESOLVED:             (i)That the Executive Member approved the 2009/10 revised budget of £5.041m as set out in Table 2 on page 67 of the Agenda.

                                    (ii)That the additional grant of £46k received for Contaminated Land Investigations was noted.

                                    (iii)That the Executive Member approved the overspend on the Silver Street Toilets £24k.

                                    (iv)That the Executive Member approved the slippage of £246k into 2010/11 on the Waste Infrastructure Capital Grant.

                                    (v)That the Executive Member approved the slippage of £112k on the EcoDepot Gatehouse/Reception.

REASON:                  To enable the effective management and monitoring of the Council’s capital programme.

The Executive Member considered a report which set out the likely outturn position of the 2009/10 Capital Programme based on spend profile information to December 2009, notified of any resulting changes to the programme and informed the Executive Member of any slippage and associated funding to be slipped between the relevant financial years to reflect this.

The Finance Manager outlined the report and highlighted that against the current approved budget of £5.329m there is a predicted outturn of £5.041m, a net decrease of £0.288m. The reasons for this were explained, in particular an overspend on the new Silver Street toilets of £24k and slippage of £112k on the EcoDepot Gatehouse. Officers advised that since the report had been completed, a further Air Quality grant of £20k had been received.

The Executive Member noted the additional Air Quality money and approved the recommendations.

RESOLVED:             (i)That the Executive Member approved the 2009/10 revised budget of £5.041m as set out in Table 2 on page 67 of the Agenda.

                                    (ii)That the additional grant of £46k received for Contaminated Land Investigations was noted.

                                    (iii)That the Executive Member approved the overspend on the Silver Street Toilets £24k.

                                    (iv)That the Executive Member approved the slippage of £246k into 2010/11 on the Waste Infrastructure Capital Grant.

                                    (v)That the Executive Member approved the slippage of £112k on the EcoDepot Gatehouse/Reception.

REASON:                  To enable the effective management and monitoring of the Council’s capital programme.