Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

The Executive Member was invited to declare any personal or prejudicial interests in the business on the Agenda. None were declared.

To approve and sign the minutes of the meeting of the Executive Member for Neighbourhood Services and Advisory Panel on 15 September 2009.

RESOLVED:             That the minutes of the last Decision Session held on 15 September 2009, be approved and signed as a correct record by the Executive Member.

To consider excluding the public and press from the meeting during consideration of Annex B of Agenda Item 5 (Kerbside Recycling & Alternate Week Collection Expansion-Petitions) on the grounds that it contains information relating to individuals. This information is classed as exempt under Paragraph 1 of Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to information) (Variation) Order 2006.

RESOLVED:             That the press and public be excluded upon consideration of Annex B to Agenda item 5.

It was reported that there had been no registrations to speak at the meeting under the Public Participation scheme.

This report updates the Executive Member for Neighbourhoods on consultation with residents following the receipt of 3 petitions about revised recycling and residual waste collection in the Groves area of the city.

 RESOLVED: That the Executive Member agrees:

(i)     That the current service and roll out of kerbside recycling and alternate week collection should continue on the basis of front of property collection of recycling boxes and wheeled bins at terraced properties with front forecourts.

(ii)   That the opportunity for setting up Central Collection points in terraced areas will continue to be investigated subject to budget.

(iii)That residual and recycling collections following the revised arrangements will continue to be monitored to ensure residents are presenting bins and boxes to the correct collection points. Further work will be carried out at Student Properties to improve waste and storage systems.

REASON:  To ensure that the Council can provide a service that meets the needs of residents, the requirements of the collection service and within available budget.

The Executive Member considered a report which advised on the consultation carried out with resident following the receipt of three petitions regarding the revised recycling and residual waste collection arrangements in the Groves area of the City.

Three petitions were received on 6 July from residents in Neville Street and Stanley Street. They were opposed to the storage of wheeled bins in front forecourts and had a preference to continue with sack collections. The Executive Member for Neighbourhoods was advised about the receipt of these petitions at the Decision Session held on 15 September and it was resolved that the planned roll out of revised recycling and residual waste collection should continue, whilst further consultation with residents was carried out.

Officers updated that consultation has been carried out with residents in each of the streets subject to the petitions, through door knocking and speaking to residents. A meeting was also held with the those who organised the petitions The main negative point concerns the aesthetics of bins being stored in front courtyards. However, the service is now operating well with few problems and the consultation has indicated that residents have generally accepted the wheeled bins.

The Executive Member approved the service expansion but commented that Officers should use their judgement and act accordingly if the system does not work as well elsewhere in the City.

 RESOLVED: That the Executive Member agrees:

(i)     That the current service and roll out of kerbside recycling and alternate week collection should continue on the basis of front of property collection of recycling boxes and wheeled bins at terraced properties with front forecourts.

(ii)   That the opportunity for setting up Central Collection points in terraced areas will continue to be investigated subject to budget.

(iii)That residual and recycling collections following the revised arrangements will continue to be monitored to ensure residents are presenting bins and boxes to the correct collection points. Further work will be carried out at Student Properties to improve waste and storage systems.

REASON:  To ensure that the Council can provide a service that meets the needs of residents, the requirements of the collection service and within available budget.

This report outlines the preparation of the provisional highway maintenance surfacing programmes. It recommends and seeks approval to begin advanced design for a list of schemes in each category of work.

RESOLVED: That the Executive Members agreed:

(i)                 To note the results of the 2009 condition surveys on the City’s roads and footways.

(ii)               To approve the split funding between footways and roads on a 50/50 basis.

(iii)             To approve the provisional programme of work.

REASON:      To ensure highway maintenance budget is expended in the most cost effective way based on the Council’s assessed priorities and approved policies.

The Executive Member considered a report which outlined the provisional highway maintenance programmes. It recommended and sought approval to begin advanced design for a list of schemes in each category of work.

The Executive Member queried whether the 50/50 basis for funding between footways and roads may be reviewed in following years. Officers advised that current figures are based on this years funding and may be subject to change in following years.

The Executive Member was happy to accept the proposals.

RESOLVED: That the Executive Members agreed:

(i)                 To note the results of the 2009 condition surveys on the City’s roads and footways.

(ii)               To approve the split funding between footways and roads on a 50/50 basis.

(iii)             To approve the provisional programme of work as detailed in annex 3 to 14 of the Officers report.

REASON:      To ensure highway maintenance budget is expended in the most cost effective way based on the Council’s assessed priorities and approved policies.

This report informs the Executive Member for Neighbourhood Services of the work undertaken by the Council’s Trading Standards service to prevent the sales of age restricted products.

RESOLVED:That the Executive Member for Neighbourhood Services:

(i)                 Notes the report

(ii)               Agrees to adopt the programme of enforcement action of the next  12 months.

REASON:      So that the Council can meet its legal obligations.

The Executive Member considered a report which advised of the work undertaken by the Council’s trading standards service to prevent the sales of age restricted products. It also sought approval for the programme of action for the next 12 months in relation to the enforcement of The Children and Young Persons (Protection from Tobacco) Act 1991 in relation to cigarettes and tobacco and The Anti-Social Behaviour Act 200 in relation to aerosol paint.

The Executive member queried the figures in relation to illegal tobacco sales. Officers advised that the figures incorporated sales made not long after the change in age and that York had taken part in test purchasing targeting a vending machines and that nationally, figures are similar to York’s.

The Executive Member was happy to approve the recommendation.

RESOLVED:That the Executive Member for Neighbourhood Services:

(i)                 Notes the report

(ii)               Agrees to adopt the programme of enforcement action of the next  12 months.

REASON:      So that the Council can meet its legal obligations.

The purpose of this report is to:

• Inform the Executive Member for Neighbourhood Services of the likely outturn positions of the 2009/10 Capital Programme based on the spend profile and information to September 2009;
• To notify the Executive Member of any resulting changes to the programme;
• To inform the Executive Member of any slippage and associated funding to be slipped between the relevant financial years to reflect this.

The Executive Member is also asked to approve:

• The Slippage of the Boroughbridge Road/Poppleton into 2010/11
• Bringing forward Crichton Avenue, Skeldergate Bridge and Saxford Way schemes into 2009/10

RESOLVED:That the Executive Member for Neighbourhood Services  approves:

(i)                 The slippage of the Boroughbridge Road/Poppleton into 2010/11

(ii)               Bringing forward the Crichton Avenue, Skeldergate Bridge and  Saxford Way schemes into 2009/10.

REASON: To enable the effective management and monitoring of the  Councils capital programme.

The Executive Member considered a report which informed of the likely outturn position of the 2009/10 Capital Programme based on the spend profile and information to September 2009;notify of any resulting changes to the programme; inform the Executive Member of any slippage and associated funding to be slipped between the relevant financial years to reflect this.

Officers advised that the main points of the report were as follows:

·        Slippage of £1,000k into 2010/11 on the A19 scheme within the Structural Maintenance Scheme.

·        Slippage of £100k into 2010/11 on the EcoDepot gatehouse/reception scheme.

·        Slippage of £150k into 2010/11 on the Boroughbridge Road scheme with Structural maintenance and bring forward the schemes for Crichton Avenue, Skeldergate bridge and Saxford Way with funding of £150k therefore nil effect on funding.

RESOLVED:That the Executive Member for Neighbourhood Services  approves:

(i)                 The slippage of the Boroughbridge Road/Poppleton schemes into   2010/11

(ii)               The bringing forward of the Crichton Avenue, Skeldergate Bridge and  Saxford Way schemes into 2009/10.

REASON:      To enable the effective management and monitoring of the

Councils capital programme.