Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on the agenda.

The Executive Member was invited to declare at this point in the meeting any personal or prejudicial interests she might have in the business on the agenda.  None were declared.

To approve and sign the minutes of the Decision Session of the Executive Member for Children and Young People’s Services held on 16 March 2010.

RESOLVED:That the minutes of the Executive Member for Children and Young People’s Services Decision Session held on 16 March 2010 be approved and signed as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so.  The deadline for registering is 5.00 pm on Monday 12 April 2010.

Members of the public may register to speak on:-

• An item on the agenda
• An issue within the Executive Member’s remit
• An item that has been published on the Information Log since the last session.

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

The purpose of this report is to update the Executive Member on the Youth Community Action Pilot and seek approval for funding for projects recommended by the Youth Community Action Pilot Grant Fund Assessment Panel.

RESOLVED:(i)         That the process underway for local implementation of

                                    the Youth Community Action Grant Fund be noted.

(ii)That funding for the list of projects recommended by the York Youth Community Action Grant Funds Project Board (Annex C of the report) be approved.

(iii)That thanks be recorded to the members of the panel and to officers for their work.

REASONS:            (i)            The assessment process has been rigorous and

                                    effective.

(ii)The projects offer a great opportunity for City of York Council to work with the voluntary groups of York and provide the city’s 14-16 year olds with a range of opportunities that would have otherwise been unavailable to them.

The Executive Member received a report that:

·        Provided background information on the York Youth Community Action Pilot;

·        Detailed the results of Round One of the York Youth Community Action Pilot Grant Fund bidding; and

·        Asked the Executive Member to approve the funding to projects recommended by the Youth Community Action Pilot Grant Fund Assessment Panel or to ask officers to review their recommendations and or selection criteria.

The Executive Member was pleased to note that the city had been selected as one of five national pilots to develop volunteering amongst 14-16 year olds and had been awarded a total of £1.38 million for the project.  Half of the funding was to be distributed directly to a wide range of organisations and individuals to fund the delivery of volunteering opportunities in the community. 

Details were given of the bidding process, as outlined in the report.  There had been a short timescale for submitting applications in Round One to enable time for projects to commence prior to the summer holidays.  A panel had been convened to consider the 32 bids that had been received and had made recommendations on the allocation of the funds.  Officers gave details of the composition of the panel and the voting arrangements. 

The Executive Member gave consideration to the recommendations of the panel.  The panel had recommended that bids totalling £276,257 be allocated in this round.  The intention was that this would create 3,316 volunteering opportunities.  It was noted that two of the recommendations related to council projects and that the others were from the third sector. 

Officers were asked if all of the recommended successful bids had submitted accounts and appropriate costings.  Officers confirmed this to be the case.  Three high quality bids had not submitted satisfactory accounts and it was recommended that these be deferred to the next round enabling opportunity for the appropriate information to be provided.

The Executive Member sought confirmation that the recommendations were for revenue and not capital projects.  Officers stated that this was the case but that the terms of the funding did allow capital expenditure of up to £7,000 to enable for the purchase of equipment.  The majority of costs related to staffing or transport.   

Officers were asked how the bids would be monitored.  The Executive Member was informed that the processes that were in place for monitoring grants to the third sector would apply, including quarterly monitoring reports.

At the request of the Executive Member, officers gave details of how the bidders would be notified of the outcome.  Assurances were given that unsuccessful bidders would be given feedback on how their bid could be improved and submitted in later rounds if appropriate.

The Executive Member sought assurances that projects would engage with young people from hard to reach groups.  Officers confirmed that some of the bids had made specific reference as to how they would engage with hard to reach groups and that other bids were from organisations who had a proven track record in this area.

Officers  ...  view the full minutes text for item 47.

This report seeks the Executive Member’s approval of the City of York co-ordinated schemes and admissions policies for both primary and secondary schools for the 2011/12 academic year and of the proposed individual school maximum admission limits for the academic year beginning in September 2011.

RESOLVED:(i)         That the City of York coordinated schemes and

admissions policies for both primary and secondary schools for the 2011/12 academic year, as set out in Annexes C-I of the report, be approved.

(ii)That the proposed individual school maximum admission limits for the academic year beginning in September 2011, as set out in Annex A of the report, be approved.

REASON:      To meet the statutory requirements of the School Admissions Code of Practice.

The Executive Member received a report that sought approval of the City of York coordinated schemes and admissions policies for both primary and secondary schools for the 2011/12 academic year.  The report also sought approval of the proposed individual school maximum admission limits for the academic year beginning in September 2011.

It was noted that the recommendations in the report had been prepared following consultation with the Local Admissions Forum and that the Executive Member was a member of the Forum. 

Officers drew attention to the recommended changes to the maximum admission limits for six schools.

RESOLVED:(i)         That the City of York coordinated schemes and

admissions policies for both primary and secondary schools for the 2011/12 academic year, as set out in Annexes C-I of the report, be approved.

(ii)That the proposed individual school maximum admission limits for the academic year beginning in September 2011, as set out in Annex A of the report, be approved.

REASON:      To meet the statutory requirements of the School Admissions Code of Practice.