Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: Remote Meeting

Contact: Angela Bielby  Democracy Officer

Items
No. Item

64.

Declarations of Interest

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda

 

Minutes:

Members were asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests they may have in respect of business on the agenda. Cllr Webb declared a non-prejudicial interest in agenda item 6 [SACRE (Standing Advisory Council for Religious Education) Annual Report] as he worked at a faith school. There were no further declarations of interest.

65.

Minutes pdf icon PDF 129 KB

To approve and sign the minutes of the meeting held on 1 December 2020.

Minutes:

Resolved:  That the minutes of the previous committee meeting of held on 1 December 2020 be approved as a correct record and then be signed by the Chair at a later date.

 

66.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is at 5.00pm on Friday 31 December 2020.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.  

 

Webcasting of Remote Public Meetings

 

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

 

Minutes:

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

 

67.

2020/21 Finance Second Quarter Monitoring Report pdf icon PDF 242 KB

This report analyses the latest performance for 2020/21 and forecasts the financial outturn position by reference to the service plans and budgets for all of the services falling under the responsibility of this committee.

Minutes:

Members considered a report that analysed the latest performance for 2020/21 and forecast the financial outturn position by reference to the service plans and budgets for all of the services falling under the responsibility of the committee.

 

The Head of Finance (Adults, Children & Education) and Corporate Director of People were in attendance to present the report. The Head of Finance (Adults, Children & Education) advised Members that there was a net overspend of £2,595k was forecast primarily due to children’s social care. He highlighted that:

 

·        In addition to the effects of Covid-19, the Home to School Transport budget was already in a historic overspend position of approximately £200k.  The savings targets for the SEN element of home to school transport had not been achieved because of a growth in the number of pupils/students requiring transport and the specialist requirements of that transport. 

 

·        The Designated Schools Grant (DSG) position at 1st April 2020 was a deficit of £4.865m.  Current predictions on High Needs and Central Services Block expenditure indicated that this deficit could grow to £10m by the end of the financial year, due to the continuing increase in High Needs numbers, and increasing complexity, requiring expensive provision. 

 

In response to questions from Members, the Head of Finance (Adults, Children & Education) and Corporate Director of People explained that:

 

·        An audit of the support plans for children found that a proportion need increasing protection. This rise was typical of an improvement journey and the numbers in the child protection system had significantly reduced, as had the numbers coming into the system.

 

·        As part of the improvement journey a multiagency hub was created in August 2019. This had been kept under review and the quality of practice was much better.

 

 

·        It had to be ensured that placements were right for the child. There was a permanence strategy in place. This would either be reported to this Committee or the Corporate Parenting Board.

 

·        The process by which placements were match through social work and care planning.

 

·        Concerning the numbers of children placed in an extended family setting, this was individual to the needs of the child and their journey through the care and support process.

 

·        The rationale for residential schooling was made in the interests of the child and not for financial reasons. There were 8 children in transition back to a York setting for a 38 week a year placement.

 

·        The transition from a 52 to 38 week placement was dependent on the needs of the child and there was a range of interventions offered for the transition process.

 

·        The proportion of additional costs incurred offset by government funding was £1.2m in this monitor.

 

·        The temporary and agency staffing position would continue to the end of year and would contribute to the variations.

 

·        Expenditure was only where required and spend was high in placement spend and staffing costs as a high proportion of young people in placements were aged 15 or above. The staffing position was challenging and the council was growing its  ...  view the full minutes text for item 67.

68.

Safeguarding Report pdf icon PDF 575 KB

Maggie Atkinson, Independent Scrutineer will present the Safeguarding Report to the Committee. [Report to follow]

Minutes:

Members considered the end of calendar year report from Independent Scrutineer to  City of York Safeguarding Children Partnership (CYSCP) to December 2020, written by Professor Maggie Atkinson, Independent Scrutineer. The report covered work done on the independent scrutiny of the City of York Safeguarding Children Partnership (CYSCP). The Independent Scrutineer explained the changes to the governance of the partnership noting that that it now had a rotational Chair. The previous Chair, Simon Westwood was thanked for his work during his six years as Chair.

 

The Independent Scrutineer explained the content of the report, which reflected the work that continued across York to ensure the safety and wellbeing of the city’s children and young people during  the COVID-19 pandemic starting from the first lockdown. It concerned itself with reflections in partnership terms rather than focusing on single services or agencies, and that work being done largely by people working remotely and virtually, not face to face.

 

In response to Member questions and comments, the Independent Scrutineer clarified that:

·        The role of Independent Scrutineer was a requirement

·        There was a need to listen to what groups were saying in terms of needing support for mental health and resilience

·        There was a need to support families as early as possible through early help, which included help for schools

·        Regarding Member concern about children and families falling under the radar, elected Members needed to make the channels of communication as open as possible to their communities. The impact of the pandemic on families was acknowledged and the Corporate Director Children Education and Communities noted the increased requirement for early help support. She noted that services were available 24/7 and urged members of the public to get in touch for support

·        Future reports would be strongly influenced by data and narrative to support the data.

·        There was a SEND Improvement Board and Safeguarding Board.

·        Strategic leaders were aware that there was a long waiting list for mental health treatment following referral

·        Concerning areas needing improvement, there was work to be done on information sharing between agencies, and services were aware of this

 

Concerning the York Safeguarding Partnership Bi Annual Update Report, the Chair noted that the SEND review, Ofsted partnership working and sharing information had been put forward as areas for inclusion in the update report. In response to a question from the Chair, the Corporate Director Children Education and Communities advised that a toolkit for children and young people presenting with harmful sexual behaviours had been created. The Chair welcomed receiving the update report following its completion in April.

 

Resolved: That the end of calendar year report from Independent Scrutineer to City of York Safeguarding Children Partnership (CYSCP) to December 2020 be noted.

 

Reason:     In order to be kept up to date on  independent scrutiny reporting to City of York Safeguarding Children Partnership.

 

Maggie Atkinson was thanked for her report and left the meeting at 18:58.

 

69.

SACRE (Standing Advisory Council for Religious Education) Annual Report pdf icon PDF 543 KB

This report provides Members with details of the work of SACRE from January to December 2020.

 

Minutes:

Members considered the Standing Advisory Council for Religious Education (SACRE) Annual Report 2019-20 Annual Report. This covered the 2019-20 academic year. The Head of Secondary and Skills was in attendance to present the report. He noted how RE work in schools had been impacted by the pandemic. He explained that the York SACRE was part of the National Association of Standing Advisory Councils on RE (NASACRE). He advised Members of the role of SACRE in advising on collective worship in the city and in agreeing the 2021-25 RE syllabus, which was had been considered by the SACRE at their Agreed Syllabus Conference (ASC).

 

The Head of Secondary and Skills thanked the previous Advisor, Clerk and Interim of the SACRE for their work. He explained that SACRE sat within the formal council meeting structure. He outlined the content of the report noting that the SACRE was moving forward with the development plan and monitoring of RE. In response to a question concerning raising the profile of SACRE he explained that it was a formal statutory committee of the council.

 

The Chair thanked the Head of Secondary and Skills  for his update and he left the meeting at 19.19.

 

[Cllr Hook left the meeting at 19:20]

 

Resolved:  That the 2019-20 SACRE Annual Report be noted.

 

Reason:     To update the committee on the work of SACRE and the outcomes in religious education in York’s schools, in line with the statutory requirement to report annually to elected members.

 

 

 

 

 

70.

Work Plan

To receive the committee workplan including the Commissioned Scrutiny meeting with Economy and Place Policy and Scrutiny Committee on 1 February 2021.

Minutes:

Members considered items for future meetings. It was noted that Young People not in education, employment or training (NEET) would be considered at the commissioned joint scrutiny meeting with the Economy and Place Policy and Scrutiny Committee on 1 February 2021.

 

Resolved: That the following items for the forum meeting on 2 March 2021 be put forward as part of corporate scrutiny work planning:

·        Update in Early Years and Nursery provision

·        Recovery and mental health in schools

 

Reason:     In order to keep the committee’s work planning up to date

 

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