Agenda and minutes
PDF 181 KBVenue: The Guildhall, York.
Contact: Laura Bootland Democracy Officer
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Declarations of Interest At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda. Minutes: At this point in the meeting, Members are asked to declare any personal or prejudicial interests they may have in the business on the agenda.
Councillor Hodgson declared a personal interest as a member of Unison, the Public and Commercial Services Union and as an ex employee of the NHS Trust.
Councillor Scott declared a personal interest as his wife is an employee of City of York Council.
Councillor Funnell declared a personal interest as Chair of St. Nicholas Fields Environment Centre.
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To approve and sign the minutes of the meeting held on 11 January 2011 and 28 June 2011. Additional documents: Minutes: RESOLVED: That the minutes of the meetings held on 11 January 2011 and 28 June 2011 be signed and approved by the chair as a correct record. |
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Public Participation At this point in the meeting, members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Committee’s remit can do so. The deadline for registering is Tuesday 19 July 2011 at 5pm.
Minutes: It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme. |
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Capital Programme Outturn 2010/11. The purpose of this report is to:
· Set out the Councils capital programme outturn position for 2010/11 along with the final outturn position; · Inform the Committee of any under or overspends and seek approval for any resulting changes to the programme; · Inform the Committee of any slippage and seek approval for the associated funding to be slipped to or from the financial years to reflect this. · Inform Members of the funding position of the capital programme.
Provide an update on future years capital programme. Additional documents: Minutes: Members considered a report which set out the Council’s capital programme outturn position for 2010/11 along with the financial outturn position.
Officers outlined the report, in particular the following areas: · Overspends and resulting changes to the programme. · Slippage · Funding position of the capital programme · An update on future years capital programme.
Members sought clarification on the re-profiling of schemes. Officers advised that it was similar to slippage.
RESOLVED: That Members noted the 2010/11 capital outturn position.
REASON: To keep the Committee informed.
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Year End Performance Report for 2010-11. This report provides Members with a summary of the Council’s performance highlights for 2010-11. More detailed analysis and graphs are provided at Annex 1. Minutes: Members considered a report which provided them with a summary of the Council’s performance highlights for 2010-11 and a presentation which highlighted future plans for accessing data about City of York Council.
Officers outlined the report and Members gave consideration to the data on performance indicators and requested further details on:
· Staff sickness, in particular, more details on long-term sickness versus short-term sickness, the reasons for absences and the number of days lost per full time employee. · National Performance Indicator (NPI) 155 – the definition of an affordable home. · NPI 186- what had led to a reduction in CO2 across the City.
Discussion took place on the Business Intelligence Hub and how performance information will be made available to Members in the future. Members commented that they would still find it useful to have a report brought to Scrutiny meetings highlighting key performance issues and that they would like to continue to have the opportunity to question Officers.
RESOLVED: (i)That Members noted the report.
(ii) That Officers would email the requested information to members.
REASON: To keep Members informed on performance issues that fall under the committees remit. |
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Financial Outturn 2010-11 The purpose of this report is to provide details of the headline financial performance issues for 2010-11, covering the period 1 April 2010 to 31 March 2011. The report assesses performance against budgets, outlines requests for carry forwards and provides a position statement on the council’s revenue reserves. Minutes: Members considered a report which provided details of the headline financial performance issues for 2010-11, covering the period 1 April 2010 to 31 March 2011. The report assessed performance against budgets, outlined requests for carry forwards and provided a position statement on the Council’s revenue reserves.
Officers outlined the report and asked Members to note paragraphs 2 and 30 which included details of the use of reserves. Members queried whether Finance Officers had been comfortable with the use of £200k of reserves. They confirmed that they were comfortable with reserves being used.
RESOLVED: That Members noted the information in the report.
REASON: In order to keep the Committee informed. |
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Draft Work Plan for 2011/2012. This report deferred from the meeting on 28 June 2011 presents the Committee’s draft work plan for the forthcoming year and asks Members to consider any additions and/or amendments they may wish to make to it. The draft work plan is attached at Annex A to this report. Additional documents: Minutes: Members considered the Draft Work Plan for the Effective Organisation Overview and Scrutiny Committee for the forthcoming year and asked them to consider any additions or amendments.
Members suggested the following as areas they would like further information on as possible Scrutiny topics:
· Procurement · Staff Sickness · Property Services · Decision Making at the Council
RESOLVED: That Members considered the draft work plan and identified the above areas as possible topics.
REASON: In order to provide the committee with a work programme for future meetings.
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