Agenda and minutes

At this point, members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

To approve and sign the minutes of the meeting of the Planning Enforcement Ad Hoc Scrutiny Committee held on 4 March 2009.

RESOLVED:             That the minutes of the meeting held on 4 March 2009

be approved as a  correct record and be signed by the Chair.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Committee’s remit can do so.  The deadline for registering is Tuesday 14 April 2009 at 5.00 pm.

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme on general issues within the remit of the Sub-Committee.

This Interim Report asks the Committee to address the outstanding issues on the recommendations of the ‘Powers of Enforcement – Take-Aways’ Review for inclusion in the draft final report and draw conclusions on the impact this review has had on planning enforcement. The Committee is also asked to consider whether they wish to make further recommendations or amend the draft recommendations for inclusion in the draft final report.

 Members of the Committee were presented with an interim report which detailed further information on both the first and fifth key objectives of the review.

First Key Objective

(i)                 To understand the Council’s approach in relation to planning enforcement   processes including Section 106 Agreements.

Members were presented with 2 briefing papers, as requested at a previous meeting. The first of these concerned the use of the Local Land Charges Register and the second, the circumstances in which Councillors could be used as witnesses in planning enforcement cases.

They also received an update on the status of the pilot scheme regarding the use of mobile technology due to be undertaken by the Building Control department.

Fifth Key Objective

(v)   To explore the impact of the Scrutiny Review on ‘Powers of   Enforcement –   Take-Aways’ on the way planning enforcement is now conducted.

The Scrutiny Officer updated that both she and the Chair of the Committee had looked at the recommendations arising from the ‘Powers of Enforcement Take-Aways’ review to establish whether they had been fully implemented. Annex C of the interim report detailed their findings.

The findings of the Chair and Scrutiny Officer had given rise to various issues that had required further clarification from the Planning Enforcement Team. A representative of the Planning Enforcement Team made the following comments regarding Annex C of the interim report:

Recommendation 3              Planning Enforcement Officers confirmed that one Planning Enforcement Officer attended the joint meetings.

Recommendation 4              The Planning Enforcement Officers confirmed that no one had been out with them at night to assess the level of risk.

Recommendation 5              The nearest car park that Planning Enforcement Officers could use was the one in Marygate and this could be time consuming and difficult when dealing with urgent or emergency call outs as it took a while to walk to and from it. They also needed 48 hours notice to obtain a pool car for out of hours working.

Recommendation 6              Existing Planning Enforcement Officers had not received any court training (e.g. preparation of files, display of evidence, what to do in court). One Planning Enforcement Officer was an ex-policeman and therefore had more knowledge than the other Planning Enforcement Officers regarding this.

Members then considered the recommendations arising from the ‘Powers of Enforcement  - Take-Aways’ review as outlined in Annex C to the Interim Report alongside the information set out above. The following comments were raised:

Recommendation 5

Members queried why 48 hours notice had to be given for Enforcement Officers to have use of a pool car and why Bootham and St. Leonard’s Place car parks could not be used. Planning Officers advised that the rules were the same for everyone requiring a pool car and that the journey on foot to Marygate car park was acceptable at 5 minutes, It was suggested that it would be useful if the notice period required to obtain a pool car could be reduced to 24 hours and requested that this be looked at as part of  ...  view the full minutes text for item 19.