Agenda and draft minutes

Venue: St Oswald's Church Hall, Main Street, Fulford, YO10 4HJ

Contact: Claire Taylor  Community Involvement Officer

No. Item


5.30-6.30pm Drop in

Meet and talk to:


·         Cllr Keith Aspden

·         Representatives from Fulford and Heslington Parish Councils

·         Claire Taylor, CYC Community Involvement Officer

·         Partners and groups working in the ward


Tell us your priorities for the ward


Residents had the opportunity to speak informally to Cllr Keith Aspden, Claire Taylor, Neil Ferris and representatives from Fulford Parish Council and local community groups.


6.30pm Formal Meeting - Welcome and Introductions


Cllr Aspden (KA) welcomed everyone to the meeting.  He explained that this meeting was a non political committee of the City of York Council (CYC).  The minutes of this meeting would be available on the CYC website or can be posted out upon application.



Ward Parking Issues

Neil Ferris, CYC Acting Director for City and Environmental Services will talk about what can be done to address parking issues in the ward


Neil Ferris (NF), Acting Director of City and Environmental Services introduced himself.  He explained that he had been at CYC for fifteen months and welcomed the invitation to talk to the residents to get a first hand understanding into their concerns.    He said that there was no “magic wand” in respect of parking issues but was aware that the University was having an impact on parking and that it would be an ongoing problem in the area.    NF said that the University had obligations associated with their planning permission, one of which was to carry out an annual survey across the campus where the number of cars parking increases by more than 20% a year, this year it was carried out in May/June.   The survey showed that there had been more than a 20% increase and they are required to carry out a more details survey in the Broadway/Heslington Road areas in November.   This survey will be carried out by consultants on behalf of the University.    We will then be in a position to come back as a community to discuss options open to us.


The options currently available are double yellow lines, no parking notices, and time related restrictions.  There was also the option to move to a Resident’s Parking Scheme.  As part of the University planning requirement they are required to look at the number of people parking and mitigate the impact.  The University have contributed to the Residents Parking in areas associated with the University for a short period of time but this was dependent on the degree of parking problems as to how much they would contribute.   The cost to a resident of this scheme would be £100 per annum.    This did not give the resident a right to park outside his own home but it did give them the right to park with in a designated area.





Resident asked about the ongoing parking impact since the new parking restrictions on Heslington Lane had been put in place.


KA said that the yellow lines (paid for by the University) installed along Heslington Lane and Fulfordgate had improved parking issues considerably, but had generated new concerns from houses in Broadway, especially the first strip of MoD houses.   It was felt that the University of York needed to carry out some further work in this area to identify the cause of the problems. 



The issue of the arrangements for contractors’ vehicles parking when the Germany Beck development got underway was raised. Concerns were expressed that unless arrangements were made they would be parking in Fordlands Road and other local roads.



KA said that CYC were aware that provision needed to be made for contractors parking and they were having discussions with Persimmon Homes.  He said that it was right that they should not park on local roads.



A resident asked whether it was legal to park on  roundabouts and footpaths as that was what was happening at Westmoor Flats where four  ...  view the full minutes text for item 3.


Neighbourhood working and ward budgets

Hear more about the ward budget of £16,933 and how it can be used to meet local needs.


KA gave a presentation on the new Neighbourhood Working model and the ward budgets.


Listening to Residents: Ward Committees: -this is a new approach to community engagement through working with local neighbourhoods and the establishment of revised ward committees.


The Council’s approach to neighbourhood working aims to empower local residents and to support ward members so that they can:


·         Work with local communities to develop local priorities and help deliver on these

·         Help empower local communities and devolve more budgets to residents


Ward Committees:

What are Ward Committees and what do they do?


·         tackle local issues in partnership with residents

·         improve the Council’s accountability to residents

·         provide opportunities to influence services


They can do this by:


·         Talking to residents on issues affecting the ward and the city

·         Prioritising local issues

·         Agreeing how to allocate ward budgets

·         Supporting local projects that help address ward priorities

·         Working with communities to help inform what local services are needed


There are 21 Wards in York.


Meetings will take place up to four times a year with a formal meeting at the beginning of the financial year (Autumn 2015).   Further meetings can be in other formats depending on the need of the ward e.g. walkabouts, stalls at fairs, drop-in, consultations etc.  This means that a wider range of residents can engage.


Ward Teams

Ward Teams are led by Ward Councillors, ward-based partners will hold regular meetings to:


·         Set priorities based on data, local intelligence

·         Work on projects that address the ward priorities

·         Liaise between ward partners (police, estate managers, voluntary groups, businesses, parish council)

·         Supported by a ward co-ordinator


Devolved Budgets

These are additional budgets to wards in order to create a pot that wards can use flexibly to help to address their priorities and develop community initiatives which benefit local residents and reduce reliance on council services.   They are made up of:


General Ward Budget £3393 – this could be spent in two ways. 


·         Grants for funding projects from this fund should be made via an application form.  They can be made from constituted groups and must show a benefit to the local community.  Citywide organisations cannot apply to multiple wards

·         Alternatively should a group or organisation want to commission a particular piece or work.   Or both


Pride in York Fund (one off) £3926 this money is allocated to wards, based on current grounds maintenance spending and could be used to provide grants to partner, community and voluntary organisations to develop initiatives that benefit the community and help reduce the reliance on Council services.


Pride in York Fund (recurring) £4524 – this fund is to commission projects and initiatives that improve the local environment and street level issues in the ward.   It could be spent on council services if the ward wished and is allocated to wards based on a per capita basis


Community Care Programme £1697


·         To support through community activity the prevention or delay of people needing to access formal care packages and statutory support

·         Key areas identified which can  ...  view the full minutes text for item 4.


Have Your Say

An opportunity to raise issues of local interest or concern.


A monthly Fulford Residents’ Association meeting is held at Delwood on the fourth Wednesday of the month at 11am. Notifications had been put up around the area. 


The next ward committee meeting would be held at Heslington Church on Monday 23rd November at 6.30pm. 



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