Agenda and minutes

Resolved:           That Councillor Gillies be elected as Chair of the meeting.

At this point in the meeting, Members were asked to declare any personal, prejudicial or pecuniary interests they may have in the business on the agenda. None were declared.

To approve and sign the minutes of Licensing Hearing held on 15^th August 2013.

Resolved:           That the minutes of the Licensing hearing held on 15^th August 2013 be approved and signed by the Chair as a correct record.

Members considered an application by Commercial Services, University of York for a Premises Licence for Alcuin College Bistro, University of York, Heslington, York.

In coming to their decision, Members took into consideration all of the evidence and submissions that were presented to them and determined their relevance to the issues raised and the licensing objectives.

1.   The Application Form.

2.   The Licensing Managers report and her comments made at the hearing. She advised that the premises had previously been licensed and used as a bar but the licence had been surrendered in August 2012. North Yorkshire Police had met with the applicant and agreed a number of conditions. Consultation had been carried out correctly.

3.   The representations made by the applicant at the hearing. It was advised that the previous licence had been surrendered as the premises was under used by students as a bar. Since then, following investment at the University, the decision had been taken to open the premises as a Bistro. In relation to the application, the 3am closing time was not required and the application was amended to 12 midnight. The target customers would be students and staff and the venue would be food led rather than being used for music events. The premises would close around 3.30pm on most days, but occasionally pre-booked functions may go on until later in the evening.

4.   The representations made by local residents in writing. They raised concern in their letters about the potential for noise nuisance in the area late at night and the potential for an increase in anti social behaviour.

In coming to their decision, Members were presented with the following options:

Option 1     Grant  the Licence in the terms applied for.

Option 2     Grant the Licence with modified/additional conditions imposed by the Licensing Committee.

Option 3     Grant the Licence to exclude any of the licensable activities to which the application relates and modify/add conditions accordingly.

Option 4     Reject the application.

Members chose Option 2 and agreed to grant the licence with the following conditions:

1.   A CCTV system will be installed to cover the premises and recorded coverage will include all areas to where public have access to consume alcohol.

2.   The CCTV system will be maintained, working and recording at all times when the premises are open.

3.   The recordings shall be of good evidential quality to be produced in court or other such hearing.

4.   Copies of the recordings will be kept available for any responsible authority for 28 days.

5.   Copies of the recordings shall be made available to any responsible authority within 48 hours of request.

6.   Copies of the recordings will display the correct time and date of the recording.

7. Random speculative searches will be undertaken as condition of entry.

8.   Notices should be displayed informing patrons of the above random search policy.

9.   Documented records shall be made of the searches undertaken.

10.Such records (referred to in Condition 9) shall be kept for  at least   one year and  ...  view the full minutes text for item 40.