Agenda and minutes

Resolved:           That Councillor Boyce be elected as Chair of the meeting.

At this point in the meeting, Members were asked to declare any personal, prejudicial or pecuniary interests in the business on the agenda. None were declared.

To approve and sign the minutes of Licensing Hearings held on 9^th May 2013 and 3^rd June 2013.

Resolved:           That the minutes of the licensing hearings held on 9^th May 2013 and 3^rd June 2013  be approved and signed by the Chair as a correct record.

Members considered an application by the University of York (Commercial Services) for a premises licence in respect of Heslington East Campus.

In coming to their decision, Members took into consideration all of the evidence and submissions that were presented to them and determined their relevance to the issues raised and the licensing objectives.

The following were taken into account:

1.   The application form.

2.   The Licensing Managers report and her comments made at the hearing. She advised that the application was to licence an area of land at the University campus. The premises was not located within the special policy area. A number of conditions had been agreed with North Yorkshire Police prior to the hearing. Consultation had been carried out successfully.

3.   The applicants representations. Members were advised that in previous years the University had run a succession of events using Temporary Events Notices and the application was in order to have a licence in place with conditions that would benefit the University and the interests of local residents. The Commercial Services Manager had worked with a noise control company in order to minimise any noise issues. In relation to concerns raised about Anti Social Behaviour it was advised that SIA qualified staff would be on duty at events and buses were used to transport students back to their accommodation.

4.   The representations made by the Councils Environmental Protection Officer (EPU) who advised that representations had been made on the ground of public nuisance. Due to a lack of time prior to the hearing, negotiations had not been completed with the applicant on the suggested noise management plan to be implemented at events and the EPU Officer would continue to work with the University on this.  An amendment to the suggested condition 3 and two extra conditions were accepted by the applicant during the course of the hearing.

5.   The representations made at the hearing by local residents who raised concerns about the proximity of the proposed licensed area to their properties and the potential for public nuisance caused by loud music and by students being in the area late at night. They advised that they had already experienced some noise nuisance from past events and although they did not wish to stop the University from holding events for the students, they wanted the University to operate responsibly.

6.   Written representations made by local residents during the consultation period.

In coming to their decision, the Sub-Committee were presented with the following 4 options:

Option 1     Grant  the Licence in the terms applied for.

Option 2     Grant the Licence with modified/additional conditions imposed by the Licensing Committee.

Option 3     Grant the Licence to exclude any of the licensable activities to which the application relates and modify/add conditions accordingly.

Option 4     Reject the application.

Members chose Option 2 and agreed to grant the licence with modified/additional conditions as follows:

1.   An Event Management Plan shall be submitted to the Police, Environmental Protection Unit and the local Safety Advisory Group at least  ...  view the full minutes text for item 35.