Agenda and minutes

Resolved:  That Councillor Looker be appointed to Chair the meeting.

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they may have in respect of business on the agenda. None were declared.

Members considered an application by Dunnington Community Events for a Premises Licence Section 18(3) in respect of EastfieldShowfield, Eastfield Lane, Dunnington, York, YO19 5ND.

In considering the application and the representations made, the Sub-Committee concluded that the following licensing objectives were relevant to the hearing:

1.           The prevention of crime and disorder.

2.           Public safety

3.           The prevention of public nuisance.

4.           The protection of children from harm.

In coming to their decision, the Sub-Committee took into consideration all the evidence and submissions that were presented, and determined their relevance to the issues raised and the above licensing objectives, including:

1.   The application form.

2.   The Licensing Officer’s report and her comments made at the Hearing. She outlined the application and advised that the premises were not located in the special policy Cumulative Impact Zone (CIZ). She reported that the consultation had been carried out in accordance with the Licensing Act 2003 and that conditions had been mediated with North Yorkshire Police and City of York Council Public Protection (Environmental Protection).  She stated that there had been representations from 72 other interested parties and she outlined the four options available to the committee.

3.   The applicant’s representations in writing and at the Hearing. The applicant stated that the fair had started 12 years ago and that since then the length of the event had been reduced  to suit the community. The applicant had moved from the Sports Club to the field at Eastfield Lane as here had been a lack of car parking. The applicant noted that additional conditions had been agreed with North Yorkshire Police and City of York Council Public Protection to that ensure future events ran as smoothly as possible. The applicant explained the measures they had put in place for car parking, security and waste collection. The applicant advised that a full events manual would be submitted 3 months prior to events covering all of the arrangements in detail. The applicant reiterated that the events were family events, which the Committee held for the benefit of the community, and which had raised money for several local charities. In response to questions from the panel, the applicant confirmed that they had hired a company to provide sound and they monitored the noise level during every performance. The applicant  also stated that if the weather was such that the fields were unsuitable for car parking, events would not go ahead.

4.   The representations made by Stuart Kay, on behalf of Dunnington Parish Council, who reported the Parish Council were aware of a number of objections to this application. He explained that the objections focused on the number of events requested in the application, as there was still significant goodwill within the community for the two events currently running. However, the parking and noise issues had a detrimental impact on residents’ amenity and as such 6 events a year (or 18 days) was too much to ask. The Parish Council felt that if the Sub-Committee were  ...  view the full minutes text for item 4.