Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

The Chair invited Members to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.

Cllr D’Agorne declared personal non-prejudicial interests in Agenda Item 18 as he had received representations from residents as a Ward Councillor, Agenda Items 19, 20 and 22 as a member of the East Area Planning Sub Committee, who had considered these items, and Agenda Item 23 as he had presented the petition to Council as a Ward Councillor.

Cllr Merrett declared personal non-prejudicial interests in Agenda Item 8, as a member of York City Centre Partnership Board, and in the business generally as it related to cycling issues as an honorary member of the Cyclist Touring Club (CTC) and a member of Cycling England.

Cllr Hyman declared personal non-prejudicial interests in Agenda Item 4 as a member of Science City York, and in Agenda Items 19, 20 & 22 as a Member of the East Area Planning Sub Committee, who had considered these items, and in the business generally as a member of YorkEngland.com

Cllr SF Galloway declared a personal non-prejudicial interest in Agenda Item 8 as a member of York City Centre Partnership Board,

Cllr Vassie declared personal non-prejudicial interests in Agenda Items 19, 20 and 22 as a Member of the East Area Planning Sub Committee, who had considered these items.    

Cllr Simpson-Laing declared a personal and prejudicial interest in Agenda Item 14 with regards to Dial-a-ride/York Wheels as a family member runs York Wheels. However this item was not discussed therefore she did not have to leave the room.  

To approve and sign the minutes of the meeting of the Executive Members for City Strategy and Advisory Panel held on 30 October 2006.

RESOLVED:             That the minutes of the meeting held on 30 October 2006 be approved and signed by the Chair and Executive Members as a correct record.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Panel’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Friday 8 December 2006 at 10am.

It was reported that there had been 20 registrations to speak at the meeting under the Council’s Public Participation Scheme, and 3 Members spoke as Ward Councillors.

The following people spoke in relation to Agenda Item 18, Objections to the Annual Review of Traffic Regulation Orders:

5. Main Street, Heslington

Niall McTurk spoke broadly in favour of the parking restrictions in the area. He raised issues regarding safety, the number of minor accidents and the damage to verges due to narrow roads and parking.  

Tony Loffill spoke in support of the original proposals, stating that residents have car parking space and that the waiting restrictions should be extended. He stated that the fact that the area is within a conservation area should be considered.

Mr McClean spoke in objection to the proposals, stating that they would increase the on-street parking problems, and that he supported a residents parking scheme.

Cllr Jamieson-Ball spoke as a Ward Councillor presenting local residents concerns regarding safety issues, stating that the initial proposals to restrict Main Street would address the parking concerns. A compromise solution would suit the majority with the minority being against any parking restrictions.

9. Greencliffe Drive

Mr Goodey spoke in objection to the proposals, regarding access issues, and stating that the majority of residents were in objection to the proposals and the responses.

1. Barley Rise, Strensall

Mrs Ward spoke in objection to the proposals, stating that there were no cars parked during the day and that shoppers were getting priority over residents. She stated that the proposals would increase speeding and devalue properties.

Keith Marquis, the Vice Chair from Strensall & Towthorpe Parish Council, spoke in objection to the proposals, stating that the restrictions would affect both residents and shoppers and would increase traffic levels.

Cllr Cuthbertson spoke as a Ward Councillor stating that the proposals were not a good solution, would inconvenience residents, would increase the speed of traffic, and that the proposals should be withdrawn.

14. Marlborough Grove

Steven Hayman spoke in objection to the proposals, as an owner of a business in the area, concerned that the proposals would affect his business. He stated that the parking is used by customers and parents for St Georges Primary School. The issue regarding lorries was irrelevant as the nearby building work had now been completed.

7. Osbaldwick Lane

Jacqueline Bottomley spoke in objection to the proposals as the owner of a business in the area. She stated that there had been no accidents in the area and that the buses were the cause of the congestion. She stated that the church had not been consulted on the proposals, and there were approximately 10 functions in the church each week where parking was needed.

Cllr Kettlestring spoke in objection to the proposals on behalf of Osbaldwick Parish Council. He stated that the proposals would affect local residents and shops, as there would not be sufficient parking nearby, and requested that the council’s traffic engineers meet the Parish Council.

8. Malton Road  ...  view the full minutes text for item 54.

This report presents the 2007/08 budget proposals for Economic Development.  It includes the budget for 2006/07, the budget adjusted and rolled forward from 2006/07, the allocation of pay and price increases for the portfolio, budget savings options for the portfolio area and fees and charges proposals.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  As part of the consultation in setting the overall 2007/08 council budget.

Members considered a report which presented the 2007/08 budget proposals for Economic Development, including the budget for 2006/07 (included as Annex 1 to the report) to show the existing budgets, the budget adjusted and rolled forward from 2006/07, the allocation of pay and price increases for the portfolio, budget savings options for the portfolio area (Annex 2), and fees and charges proposals (Annex 3).

Cllr Simpson-Laing requested a further more detailed breakdown of the car and train allowances, this is to be provided by officers by e-mail.

Members of the Labour Group and Green Party reserved their position for Budget Council.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  As part of the consultation in setting the overall 2007/08 council budget.

This is the Chief Executive’s Directorate’s second performance monitoring report for the current year.  The report is for information purposes only, and is to inform the Executive Leader and Panel Members of progress against the directorate’s service plan actions and targets, along with the current financial position.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report and place on record his thanks for the work of the Chief Executive and his staff in addressing budget issues and in maintaining  good quality of service performance.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To inform the Executive Leader on progress made against the service plan targets and budget.

Members considered a report which presented the Chief Executives Directorate’s second performance monitoring report for the current year. The report informed Members of progress against the directorates service plan actions and targets, along with the current financial position. 

Key points included :

·        A relatively stable position on the directorate and corporate performance measures (as detailed in paragraphs 8 & 10 of the report)

·        The final Local Area Agreement (LAA) will be submitted to Government office on 1st December 2006 (as detailed in paragraph 18 of the report)

·        Good progress has been made to date on the Organisational Effectiveness Programme (as detailed in paragraph 20 of the report)

·        The financial position is on target and forecast as a £12k underspend this year (as detailed in paragraph 24 of the report)

Members asked for further details on the sickness absence and stress performance figures, and were informed that the level of sickness absence is improving along with the effectiveness of monitoring sickness absence.

Members discussed the reduction in income of the Print Unit, and were informed that the service were looking at ways of increasing their income, for example preparing court bundles for Legal Services.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report and place on record his thanks for the work of the Chief Executive and his staff in addressing budget issues and in maintaining  good quality of service performance.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To inform the Executive Leader on progress made against the service plan targets and budget.

This report presents the stage 1, 2007/08 Service Plans for the Chief Executive’s directorate.  Members are asked to note and comment on the content of the plans and to consider how these might influence any budget considerations outlined in the directorate’s 2007/08 revenue budget report.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report.

Decision of the Executive Leader

RESOLVED:             That the advice of the Executive Leader be accepted and endorsed.

REASON:                  To inform the budget process and the second stage of service planning within the directorate.

Members considered a report which presented the stage 1 2007/08 Service Plans for the Chief Executives directorate. The report included Service Plans for Policy and Improvement, Human Resources, Marketing and Communications and Civic, Democratic and Legal services (including Scrutiny).

Advice of the Advisory Panel

That the Executive Leader be advised to note the report.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To inform the budget process and the second stage of service planning within the directorate.

This report presents the 2007/08 budget proposals for the Chief Executive's Directorate.  It includes the budget for 2006/07,  the budget adjusted and rolled forward from 2006/07, the allocation of pay and price increases for the portfolio, budget service pressure proposals and savings options for the portfolio area and fees and charges proposals.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  As part of the consultation in setting the overall 2007/08 council budget.

Members considered a report which presented the 2007/08 budget proposals for the Chief Executives directorate. It included the budget for 2006/07 (as detailed in Annex 1 of the report) to show existing budgets, the budget adjusted and rolled forward from 2006/07, the allocation of pay and price increase for the portfolio, budget service pressure proposals and savings options for the portfolio area (as detailed in Annexes 2 & 3), and fees and charges proposals (as detailed in Annex 4).

Members were asked to consider the budget proposals before the budget is considered by Budget Council on 21 February 2007.

Members discussed the failure to appoint a Safe City Coordinator, the concern that some of the proposed savings may not be cost effective, for example contracting out services, concerns regarding training and support for staff, and the issue of sponsorship of city boundary signs.

Members of the Labour Group and Green Party reserved their position for Budget Council.

Advice of the Advisory Panel

That the Executive Leader be advised to note the report.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  As part of the consultation in setting the overall 2007/08 council budget.

To consider a review of events taking place in the city centre’s open spaces undertaken by the York City Centre Partnership and to consider the findings and to formally endorse its proposed mission statement and recommendations for the future development of the events programme.

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Advice of the Advisory Panel

That the Executive Leader be advised to endorse an amended mission statement which reads “City of York Council and York City Centre Partnership are committed to working with York’s festivals and events organisers to achieve a balanced and varied programme of high quality, well-presented and safe events for York city centre which respond to the interests of both residents and visitors”, and that the first two sentences of the proposed mission statement be incorporated into the objectives included as part of Annex 1 to the report.

Advice of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To show a unified approach to events and support for the council’s future development of the events programme.

Members considered a report which detailed the review by York City Centre Partnership, through the council’s City Centre Operations team, of events taking place in the city centre’s open spaces. The reviews key aims were to examine and improve the content, quality, organisation and coordination of York’s city centre events (both individually and as a whole programme) with a view to developing a high-quality programme of events for our city centre open spaces, which meets the needs of residents, businesses, participants and visitors to the city. A coordinated approach to events was favoured and Members were asked to consider the findings of the review and to formally endorse its proposed mission statement and recommendations for the future development of the events programme.

Officers updated that the report had been endorsed by Safer York Partnership.

Members raised concerns regarding the layout of the stalls for the events in Parliament Street making the cycling stands inaccessible, and vehicles blocking disabled crossings during the events. They also commented that in the summer months it would be advantageous for the events to go on later into the evening, and raised the importance of ensuring that there are a variety of events.

Members discussed the mission statement and agreed amendments as detailed below.

Advice of the Advisory Panel

That the Executive Leader be advised to endorse an amended mission statement which reads “City of York Council and York City Centre Partnership are committed to working with York’s festivals and events organisers to achieve a balanced and varied programme of high quality, well-presented and safe events for York city centre which respond to the interests of both residents and visitors”, and that the first two sentences of the proposed mission statement be incorporated into the objectives included as part of Annex 1 to the report.

Advice of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To show a unified approach to events and support for the council’s future development of the events programme.

This report presents the latest projections for revenue and capital expenditure by Economic Development, as well as performance against target for:

• Best Value performance indicators
• Customer First targets (letter and telephone answering)
• Staff Management targets (sickness absence & appraisals completed)

Advice of the Advisory Panel

That the Executive Leader be advised to approve the financial and performance position of the portfolio.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In accordance with budgetary and performance monitoring procedures.

Members considered a report which presented the latest projections for revenue and capital expenditure by Economic Development, as well as performance against target for Best Value Performance Indicators, Customer First targets (letter and telephone answering) and Staff Management targets (sickness absence and appraisals completed).

Members discussed the managed workspace at Amy Johnson Way, Clifton Moor and it was clarified that this was considered by East Area Planning Sub Committee in December. Members discussed York Market and how it would be promoted and were updated that a new leaflet promoting the market had been produced and would be distributed to homes in York and available in car parks. They also raised issues regarding having more market stalls in Parliament Street.

Advice of the Advisory Panel

That the Executive Leader be advised to approve the financial and performance position of the portfolio.

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In accordance with budgetary and performance monitoring procedures.

This report seeks Executive Member approval for 2007/08 Service Plans 2007/08 Stage 1 for City Development and Transport, Planning and Sustainability and Resource and Business Management that falls within the Executive portfolio.

Advice of the Advisory Panel

That the Executive Leader be advised to approve the recommendations but to caution officers that the new Assistant Director for Economic Development will be expected to undertake a comprehensive review of the Councils economic development strategy and that this may well have implications for the Service Plans of the Directorate.

Decision of the Executive Leader

RESOLVED: That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To monitor and review service planning issues and challenges facing City Strategy in the near future.

Members considered a report which sought approval for 2007/08 Service Plans Stage 1 for Economic Development (attached as Annex 1 to the report) and the Partnership Support team (attached as Annex 2 to the report) that fall within the Executive Leader portfolio.

Members of the Labour Group and Green Party reserved their position for Budget Council.

Advice of the Advisory Panel

That the Executive Leader be advised to approve the recommendations but to caution officers that the new Assistant Director for Economic Development will be expected to undertake a comprehensive review of the Councils economic development strategy and that this may well have implications for the Service Plans of the Directorate.

Decision of the Executive Leader

RESOLVED: That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To monitor and review service planning issues and challenges facing City Strategy in the near future.

This report sets out recommendations for the distribution of the Target Hardening budget through the Safer York Partnership (SYP) delivery structure. 

 Advice of the Advisory Panel

That the Executive Leader be advised to defer the report and receive a revised report at a future meeting.

Advice of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To receive an up to date report.

Members considered a report which set out recommendations for the distribution of the Target Hardening budget through the Safer York Partnership delivery structure.

Members were updated that the report had been included on the agenda in error and that they were requesting Members to defer the report to receive a revised report at a future meeting.

Advice of the Advisory Panel

That the Executive Leader be advised to defer the report and receive a revised report at a future meeting.

Advice of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To receive an up to date report.

Members are asked to consider a petition presented to a meeting of full Council on 5 October 2006.  The petition was presented by Cllr Bartlett on behalf of local residents seeking the re-opening of Acomb Police Station. 

Advice of the Advisory Panel

That the Executive Leader be advised to:

(i)                 Note the report;

(ii)               Support the longer term plan to provide offices/access points at public buildings throughout the Council area at which residents can interface with the Police;

(iii)             In the interim, request that the North Yorkshire Police re-open the Acomb Police Station to public access for a trial period – if necessary, initially, only at weekends – to assess the numbers of residents wishing to use such a facility and to determine the scale and nature of the issues raised;

(iv)              Arrange for the Neighbourhood Pride Unit to fully support any such initiative, for example by distributing publicity about any new police opening hours, in the areas of the City affected.  

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To respond to the issues raised in the petition.

Members considered a petition presented to a meeting of full council on 5 October 2006. The petition was presented by Cllr Bartlett on behalf of local residents seeking the re-opening of Acomb Police Station. The petition was attached as Annex 1 to the report.

The petition contained the names of 165 local residents and stated that there is a strong feeling within the local community that people want to be able to drop into a locally accessible building where a member of the police force is available to be able to give advice, receive reports of crime and disorder, and discuss local community safety issues.

Advice of the Advisory Panel

That the Executive Leader be advised to:

(i)                 Note the report;

(ii)               Support the longer term plan to provide offices/access points at public buildings throughout the Council area at which residents can interface with the Police;

(iii)             In the interim, request that the North Yorkshire Police re-open the Acomb Police Station to public access for a trial period – if necessary, initially, only at weekends – to assess the numbers of residents wishing to use such a facility and to determine the scale and nature of the issues raised;

(iv)              Arrange for the Neighbourhood Pride Unit to fully support any such initiative, for example by distributing publicity about any new police opening hours, in the areas of the City affected. 

Decision of the Executive Leader

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To respond to the issues raised in the petition.

This report presents the 2007/08 budget proposals for City Strategy.  It includes:

• the budget for 2006/07 to show the existing budgets
• the budget adjusted and rolled forward from 2006/07
• the allocation of pay and price increases for the portfolio
• budget service pressure proposals and savings options for the portfolio area
• fees and charges proposals (see separate report for detail)

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the comments made on the budget proposals for consultation for 2007/08 contained in the report, which will be considered by the Executive on 16 January 2007;

(ii)               Note the budget proposal and the 2007/08 base budget as set out in paragraph 7 of the report, the service pressure proposals as set out in Annex 2 of the report, and the savings proposals as set out in Annex 3 of the report.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  As part of the consultation in setting the overall 2007/08 council budget.

Members considered a report which presented the 2007/08 budget proposals for City Strategy. It included the budget for 2006/07 to show the existing budgets, the budget adjusted and rolled forward from 2006/07, the allocation of pay and price increases for the portfolio, budget service pressure proposals and savings options for the portfolio area, and fees and charges proposals.

Officers updated that CSG08 should read 2007/08 net cost should read £200k (not £100k as stated in the report). Members discussed the proposal to reduce the post within Design and Conservation (CSS20).   

Members of the Labour Group and Green Party reserved their position for Budget Council.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the comments made on the budget proposals for consultation for 2007/08 contained in the report, which will be considered by the Executive on 16 January 2007;

(ii)               Note the budget proposal and the 2007/08 base budget as set out in paragraph 7 of the report, the service pressure proposals as set out in Annex 2 of the report, and the savings proposals as set out in Annex 3 of the report.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  As part of the consultation in setting the overall 2007/08 council budget.

This report advises Members of the proposed fees and charges for the City Strategy portfolio for the financial year 2007/08 and the anticipated increase in income which they will generate. 

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the comments on the fees and charge proposals for consultation for 2007/08 contained in this report, which will be considered by the Budget Executive on 16 January 2007;

(ii)               Note the comments on the fees and charges proposals for the City Strategy portfolio to be submitted to the Executive on 16 January 2007.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed. 

REASON:                  As part of the consultation for the 2007/08 budget setting process.

Members considered a report which advised them of the proposed fees and charges for the City Strategy portfolio for the financial year 2007/08 and the anticipated increase in income which they will generate. The annexes to the report detailed the individual charges.

Members discussed the increase in residents parking charges and were informed that the increase represents a 2.3% increase resulting in an increase in income of £12k. Cllr Simpson-Laing represented a breakdown of the £12k income by e-mail.

Members of the Labour Group and Green Party reserved their position for Budget Council.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the comments on the fees and charge proposals for consultation for 2007/08 contained in this report, which will be considered by the Budget Executive on 16 January 2007;

(ii)               Note the comments on the fees and charges proposals for the City Strategy portfolio to be submitted to the Executive on 16 January 2007.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed. 

REASON:                  As part of the consultation for the 2007/08 budget setting process.

The purpose of this report is to set out progress to date on schemes within the City Strategy Capital Programme for 2006/07. It reports on budget spend to the end of October 2006, which is seven months into the capital programme year and the budgetary position over the next four years.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Agree to the adjustments set out in the Annexes 1 & 2, subject to the approval of the Executive to the proposed funding changes;

(ii)               Note that the Skelton Speed Management scheme and Eastfield Avenue proposed 20 mph zone will be included in the Capital Programme.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To manage the Capital Programme effectively.

Members considered a report which set out the progress to date on schemes within the City Strategy Capital Programme for 2006/07. It reported on budget spend to the end of October 2006, which is seven months into the capital programme year. The budgetary position over the next four years was also identified.

Members discussed the improvements to the ftr route, bus stop and shelter improvements, Barbican to St George’s Field Walking Route, and School Safety Schemes.

Councillor D’Agorne requested that his concerns be noted regarding the reduction in funding for integrated transport, the slower than anticipated progress on the reserve scheme for Blossom St/Queen St Junction Improvements, and the deferral of the Barbican to St George’s Field Walking Route.

Officers updated that the reason for slippages and deferrals was overprogramming.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Agree to the adjustments set out in the Annexes 1 & 2, subject to the approval of the Executive to the proposed funding changes;

(ii)               Note that the Skelton Local Safety Scheme and the Speed Management Schemes will be included in the capital programme. 

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To manage the Capital Programme effectively.

This report presents two sets of data from the City Strategy Directorate:  

·              the latest projections for revenue expenditure and capital expenditure for City Strategy portfolio,

·              Monitor 2 (2006/07) performance against target for a number of key indicators that are made up of Best Value Performance Indicators, Customer First targets and Staff Management Targets.

The report also asks the Executive Leader and Executive Member for City Strategy to agree a virement from City Strategy to the Economic Development portfolio

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the financial and performance position of the portfolio;

(ii)               Agree to the virement of £119k from City Strategy portfolio to the Economic Development portfolio in support of the temporary management arrangements.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.  

REASON:                  (i)         In accordance with budgetary and performance monitoring procedures;

                                    (ii)        In accordance with financial regulations.

Members considered a report which presented two sets of data from the City Strategy Directorate. These were the latest projections for revenue expenditure and capital expenditure for City Strategy portfolio, and Monitor 2 (2006/07) performance against target for a number of key indicators that were made up of Best Value Performance Indicators owned by City Strategy, Customer First Targets (letter answering) and Staff Management Targets (sickness absence).   

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the financial and performance position of the portfolio;

(ii)               Agree to the virement of £119k from City Strategy portfolio to the Economic Development portfolio in support of the temporary management arrangements.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.  

REASON:                  (i)         In accordance with budgetary and performance monitoring procedures;

                                    (ii)        In accordance with financial regulations.

This report seeks Executive Member approval for 2007/08 Service Plans 2007/08 Stage 1 for City Development and Transport, Planning and Sustainability and Resource and Business Management that falls within the Executive portfolio.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the 2007/08 Stage 1 Service Plans for City Development and Transport, Planning and Sustainability and Resource and Business Management.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To monitor and review service planning issues and challenges facing City Strategy in the near future.

Members considered a report which sought approval for the 2007/08 Service Plans Stage 1 for City Development and Transport, Planning & Sustainability and Resources and Business Management that fall within the Executive portfolio. The service Plans were included as annexes to the report.

Cllr Simpson-Laing and the Green Party reserved their position for Budget Council

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the 2007/08 Stage 1 Service Plans for City Development and Transport, Planning and Sustainability and Resource and Business Management.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To monitor and review service planning issues and challenges facing City Strategy in the near future.

This report advises the Advisory Panel of the representations made to the advertised Traffic Regulation Orders and seeks a decision on how each item should be taken forward.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the Traffic Regulation Orders as detailed below:

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In order to tackle the obstruction and safety issues raised.

Members considered a report which advised them of the representations made to the advertised Traffic Regulation Orders and sought a decision on how each item should be taken forward.

Officers updated that they were recommending implementation as advertised for Endfield Road, and revised proposals for Main Street Heslington.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the Traffic Regulation Orders as detailed below:

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In order to tackle the obstruction and safety issues raised.

This report discusses the possible introduction of a 20 mph zone to help reinforce the existing traffic calmed area of Eastfield Avenue. This is in response to on-going local concerns over traffic speeds, and particularly the speed of buses going through the area.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)       approve, in principle, the scheme as shown in Annex B;

(ii)               authorise further area-wide local consultation on the proposed scheme, including advertisement of the necessary Traffic Regulation Order;

(iii)             delegate authority to the Director and Executive Member for City Strategy to make a decision on the scheme progressing, including the making of the necessary Traffic Regulation Order (TRO), following consideration of the consultation feedback, including any objections to the TRO, at an Officer In Consultation  (OIC) meeting;

(iv)              to include the implementation of this scheme as a spending option when the 2006/07 Transport Capital Programme is reviewed (under another item on this agenda) or, if this is not possible, to considered it when the 2007/08 Transport Capital Programme is determined.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To help address local concerns over traffic speeds.

Members considered a report which discussed the possible introduction of a 20 mph zone to help reinforce the existing traffic calmed area of Eastfield Avenue. This was in response to on-going local concerns over traffic speeds, and particularly the speed of buses going through the area. A decision was sought by Members on carrying out area-wide consultation on a proposed scheme, in parallel with the advertisement of the Traffic Regulation Order necessary to introduce a 20 mph zone.

Members raised their concerns regarding the speed of buses in the area.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)       approve, in principle, the scheme as shown in Annex B;

(ii)               authorise further area-wide local consultation on the proposed scheme, including advertisement of the necessary Traffic Regulation Order;

(iii)             delegate authority to the Director and Executive Member for City Strategy to make a decision on the scheme progressing, including the making of the necessary Traffic Regulation Order (TRO), following consideration of the consultation feedback, including any objections to the TRO, at an Officer In Consultation  (OIC) meeting;

(iv)              to include the implementation of this scheme as a spending option when the 2006/07 Transport Capital Programme is reviewed (under another item on this agenda) or, if this is not possible, to considered it when the 2007/08 Transport Capital Programme is determined.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  To help address local concerns over traffic speeds.

This report advises Members of options for amending the speed limit on the A19 in the vicinity of Skelton Village, following additional feasibility work requested by the Planning and Transport (East Area) Sub-Committee in February 2006.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Approve the 50 mph speed limit scheme, as shown in annex two, as the preferred solution, subject to funding;

(ii)     Authorise further consultation on the preferred scheme, including      advertisement of the necessary Traffic Regulation Order;

      (iii)   Delegate authority to the Director and Executive Member for City Strategy to make a decision on the scheme progressing, including the making of the necessary Traffic Regulation Order (TRO), following consideration of the consultation feedback, including any objections to the TRO, at an Officer In Consultation  (OIC) meeting;

(iv)              To include the implementation of this scheme as a spending option when the 2006/07 Transport Capital Programme is reviewed (under another item on this agenda) or, if this is not possible, to considered it  when the 2007/08 Transport Capital Programme is determined;

(v)                Approve that a six monthly and annual monitoring report be produced to monitor the situation.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                                            To help address local concerns over traffic speeds.

Members considered a report which advised them of options for amending the speed limit on the A19 in the vicinity of Skelton village, following additional feasibility work requested by the Planning and Transport (East Area) Sub Committee in February 2006.

The report detailed the background to the proposals, the scheme options presented to the Planning and Transport (East area) Sub Committee on 9 February 2006, the consultation on the original scheme proposals, the current situation and details of the further feasibility study.

Members discussed the proposals and the issues relating to the wishes of the Parish Council and Ward Members who supported a 40 mph speed limit and the recommendations of officers that a 50 mph speed limit should be proposed.

Members raised issues regarding the safety of cyclists and pedestrians, and the need for traffic monitoring in the area. 

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Approve the 50 mph speed limit scheme, as shown in annex two, as the preferred solution, subject to funding;

(ii)     Authorise further consultation on the preferred scheme, including      advertisement of the necessary Traffic Regulation Order;

      (iii)   Delegate authority to the Director and Executive Member for City Strategy to make a decision on the scheme progressing, including the making of the necessary Traffic Regulation Order (TRO), following consideration of the consultation feedback, including any objections to the TRO, at an Officer In Consultation  (OIC) meeting;

(iv)              To include the implementation of this scheme as a spending option when the 2006/07 Transport Capital Programme is reviewed (under another item on this agenda) or, if this is not possible, to considered it  when the 2007/08 Transport Capital Programme is determined;

(v)                Approve that a six monthly and annual monitoring report be produced to monitor the situation.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                                            To help address local concerns over traffic speeds.

This report sets out a policy framework for Members to decide where vehicle activated signs (VAS) are located to reduce casualties and road danger.  The report is the first of a series of six monthly assessments of speeding issues to be reported to the Council and this initial report covers the period 1 May – 31 October 2006.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve proposals A – F as detailed in the report.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  Evaluation of Vehicle Activated Signs (VAS) has shown that they can reduce speeds and road danger. Consequently, their use in York, based on evidence of a known speed and casualty problem, has the potential to reduce casualties in the city.  Conducting 7 day/24 hour speed surveys on category one and two roads will ensure that the data is reliable and reflects the speed profile of the road. Treating roads identified as category one and two in the 2007/08 Capital Programme will ensure the greatest rate of return from capital spending. Allowing Ward Committee’s and Parish Council’s to fund schemes on roads categorised as one and three, will enable roads to be treated that are not included in the 2007/08 Speed Management Capital Programme. Monitoring of roads assessed as low priority will enable an effective response should the situation change over time.

Members considered a report which set out the policy framework for them to decide where vehicle activated signs (VAS) should be located to reduce casualties and road danger.

The report was also the first of a series of six monthly assessments of speeding issues to be reported to Members. It covered the period 1 May – 31 October 2006. The report set out how complaints of speeding have, and will be, verified in the future and the choice of remedial action to be taken where necessary. It also categorised roads where speeding issues had been identified on a scale of one – four, with one being the highest priority. 

The report detailed the following 6 proposals:

A.            To retain the existing nine VAS at their current locations and to implement VAS at sixteen sites in York based on evidence of a known excessive or inappropriate speed by all classes of vehicles and casualty problems.

B.            To develop a programme of Speed Management Schemes, from the list of category one roads, for implementation as part of the 2006/07 Capital Programme, subject to budget allocation.

C.           To develop a programme of Local Safety Schemes, from the list of category two roads, for implementation as part of the 2006/07 Capital Programme, subject to budget allocation.

D.           To give approval to VAS sites funded by Parish Councils and Ward Committees which meet the set criteria and to develop a list of potential Ward Committee and Parish Council funded speed management schemes. 

E.            To continue to monitor speeds & the injury accident record on roads reported by the public, in particular to carry out 7 day/24 hour speed surveys on category one and two roads.

F.            To monitor and report on the short and long term impacts of VAS introduced in York in 2006/07 and to review the performance of these first VAS sites in six months time and all sites thereafter at least every twelve months.

Members discussed the categorisation tests, and the data used to arrive at a list of sites for the possible location of VAS.

Cllr Merrett proposed a motion that the item should be deferred to look further at how the list of the 16 sites had been decided upon. This motion was seconded by Cllr Simpson-Laing. The motion was put to the vote and the motion was lost.     

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve proposals A – F as detailed above.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  Evaluation of Vehicle Activated Signs (VAS) has shown that they can reduce speeds and road danger. Consequently, their use in York, based on evidence of a known speed and casualty problem, has the potential to reduce casualties in the city.  Conducting 7 day/24 hour speed surveys on category one and two roads will ensure that the data is reliable and reflects the speed profile of the road. Treating  ...  view the full minutes text for item 72.

The purpose of this report is to update members on proposals to help pedestrians cross Main Street Fulford in the vicinity of the Fordlands Road junction. 

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the report;

(ii)               Adopt Option 1;

(To advertise the TRO for the waiting restrictions associated with the scheme in Annex A of the report and to implement the scheme, subject to funding approval, if no objections are received. If objections are received these would either be dealt with through the Officer in Consultation process or reported back to this Advisory Panel)

(iii)             Approve that the TRO for the waiting restrictions associated with the scheme in Annex A be advertised and, subject to no objections being received and the scheme proceeding, the order be made;

(iv)              To delegate authority to the Director and Executive Member for City Strategy in consultation with the Opposition Spokesperson and Ward Member(s) to consider any objections to the TRO at an Officer in Consultation meeting.      

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                                            (i) To inform Members;

                                                              (ii) To provide a pedestrian refuge as soon as possible;

(iii) To enable the waiting restrictions associated with the scheme to be implemented;  

(iv) To resolve any objections to the TRO.

Members considered a report which updated them on proposals to help pedestrians cross Main Street Fulford in the vicinity of the Fordlands Road junction. The report noted the previous consideration of proposals by the former Planning & Transport (East area) Sub- Committee, the proposed Germany Beck development, and recent proposals to amend the local bus services considered by this committee in July 2006.

The report identified four options:

• Option 1 to advertise the Traffic Regulation Order (TRO) for the waiting restrictions associated with the scheme in Annex A and to implement the scheme, subject to funding approval, if no objections are received.  If objections are received these would either be dealt with through the Officer In Consultation (OIC) process or reported back to  this Advisory Panel.
• Option 2 to advertise the TRO for the waiting restrictions associated with the scheme in Annex A but to defer a decision on implementation pending the Secretary of State’s decision on the Germany Beck development and the timing of any improvements associated with that development. The scheme would be implemented, subject to funding approval, if the Germany Beck development was not approved. However if Germany Beck development is given the go ahead the decision on the island would be deferred pending a further report on the improvements associated with the development.
• Option 3  to defer a decision on a crossing facility until after the outcome of the Germany Beck public inquiry and the Fulford Road Corridor Study.
• Option 4  to decide that a crossing facility is not appropriate on this particular section of the A19.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Note the report;

(ii)               Adopt Option 1;

(To advertise the TRO for the waiting restrictions associated with the scheme in Annex A of the report and to implement the scheme, subject to funding approval, if no objections are received. If objections are received these would either be dealt with through the Officer in Consultation process or reported back to this Advisory Panel)

(iii)             Approve that the TRO for the waiting restrictions associated with the scheme in Annex A be advertised and, subject to no objections being received and the scheme proceeding, the order be made;

(iv)              To delegate authority to the Director and Executive Member for City Strategy in consultation with the Opposition Spokesperson and Ward Member(s) to consider any objections to the TRO at an Officer in Consultation meeting.     

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                                            (i) To inform Members;

                                                              (ii) To provide a pedestrian refuge as soon as possible;

(iii) To enable the waiting restrictions associated with the scheme to be implemented; 

(iv) To resolve any objections to the TRO.

To consider a petition presented by Councillor D’Agorne to Council on 5 October 2006, opposing changes made to the Council subsidised bus services in Fordlands Road in September 2006.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Approve that Officers look into the possibility of improving bus services for Fordlands Road;

(ii)               Approve that bus service provision along the Fulford Road corridor should be closely monitored, and a review of subsidised bus services in the area should be brought forward as soon as possible after the current situation appears to have stabilised;

(iii)             Approve that the Director of City strategy be empowered, in consultation with the Executive Member, to take appropriate action, guided by the aims embodied in the report, to respond to any changes in the situation brought about by commercial bus service registrations, with any such action reported to a subsequent meeting of this panel.     

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  (i) To respond to criticism of the current service;

(ii) To explore any opportunities which might arise to improve the frequency of bus service on the route to Fulford (Fordlands Road);

(iii) To facilitate a timely response to any unforeseen changes, which may be made with a minimum of eight week’s notice, to the network of bus services provided commercially by the private sector.

Members considered a report which requested them to consider a petition presented by Cllr D’Agorne to Council on 5 October 2006, opposing changes to the Council subsidised bus services terminating in Fordlands Road in September 2006.

The report presented the following options:

• To maintain the existing service in its present (or slightly modified) form
• To restore the service to its former timetable
• To modify another subsidised bus service, in combination with restoring the former service into Fordlands Road, to satisfy Arriva Yorkshire objections to the volume of subsidised bus services in the Fulford area.

Members discussed the proposals and supported a more frequent bus service for the area.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to :

(i)                 Approve that Officers look into the possibility of improving bus services for Fordlands Road;

(ii)               Approve that bus service provision along the Fulford Road corridor should be closely monitored, and a review of subsidised bus services in the area should be brought forward as soon as possible after the current situation appears to have stabilised;

(iii)             Approve that the Director of City strategy be empowered, in consultation with the Executive Member, to take appropriate action, guided by the aims embodied in the report, to respond to any changes in the situation brought about by commercial bus service registrations, with any such action reported to a subsequent meeting of this panel.    

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  (i) To respond to criticism of the current service;

(ii) To explore any opportunities which might arise to improve the frequency of bus service on the route to Fulford (Fordlands Road);

(iii) To facilitate a timely response to any unforeseen changes, which may be made with a minimum of eight week’s notice, to the network of bus services provided commercially by the private sector.

This report requests the Advisory Panel to consider whether or not to submit an opposed Public Path Extinguishment Order, regarding Public Footpath Osbaldwick No 6,  to the Secretary of State for determination.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve that the Public Footpath Osbaldwick No6 Extinguishment Order 2006 be passed to the Secretary of State for the Environment Food and Rural Afairs and a request made that the order be confirmed.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  It is believed that the path is no longer needed for public use.

Members considered a report which requested their approval for submission of an opposed Public Path Extinguishment Order to the Secretary of State for determination, for Public Footpath Osbaldwick No6 Extinguishment Order 2006, with the request that the order is confirmed.

Members discussed the issue of an alternative path being available nearby and that the issue could have been previously addressed as part of the planning process.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve that the Public Footpath Osbaldwick No6 Extinguishment Order 2006 be passed to the Secretary of State for the Environment Food and Rural Afairs and a request made that the order be confirmed.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  It is believed that the path is no longer needed for public use.

This report seeks authority to make 4 Public Path Orders to legally change the alignment of several rural public footpaths from their current legal alignment as shown on the Definitive Map of public rights of way, to improved alignments.  It is proposed to alter the following footpaths:

• Public Footpath Askham Bryan No 5
• Public Footpath Strensall No17
• Public Footpath Skelton No’s 7 & 8

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised :

1.     To authorise the Head of City Strategy Directorate to instruct the Head of Civic, Democratic Legal Services to make the necessary Public Path Orders to implement Proposals 1 (with the amendment of the realignment of the path), 2, and 3 (with the addition of the further section of path to be moved) (or any combination of proposals 1 to 3 depending on consideration of each proposal) and alter the legal alignments of sections of public footpaths Askham Bryan No. 5, Skelton No.s 7 and 8 and Strensall No.17.

2.     That if no objections are received to the making of the orders, or that if any objections that are received are subsequently withdrawn, the Head of Civic Democratic and Legal Services be authorised to confirm the Orders recommended in 1. above.

3.     That if objections are received in relation to one or more of the proposed diversions and not subsequently withdrawn, the Head of Civic, Democratic and Legal Services be authorised to confirm the Order in respect to the public footpath(s) where no objection was received.

4.     That if objections are received to any of the orders and such objections have been considered already within this report and not subsequently withdrawn, the order or orders to which the objection(s) relates be passed to the Secretary of State for determination.

5.     That if objections are received to any of the orders and such objections have not been considered already within this report, a further report be placed before the Committee, to enable Members to consider whether or not pass the Order(s) to the Secretary of State for determination.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.       

REASON:                  The orders would develop the public path network for the benefit of the public and the future management of the routes and the proposed orders also meet the criteria of the relevant legislation.

Members considered a report which sought their authority to make 4 Public Path Orders to legally change the alignment of several rural public footpaths from their current legal alignment as shown on the Definitive Map of Public Rights of Way, to improved alignments. The changes would improve the public path network for the public. It was proposed to alter the following footpaths as detailed below:

 PROPOSAL 1 - Public Footpath Askham Bryan No5 – Diversion of 2 Sections of Path. PLAN 1 Annex 1

PROPOSAL 2 - Public Footpath Strensall No17, Diversion of a Section of Path.  PLAN 2 Annex 1.

PROPOSAL 3 - Public Footpath Skelton No’s 7 & 8 - Extinguishment of 3 Sections of Path and the Creation of 1 Section of Path as an Alternative. PLAN 3 Annex 1

The report recommended that theExecutive Member approve Option A and authorise the making of the proposed public path orders.

Officers updated that they were recommending amendments to the proposals, these being the realignment of the path for proposal 1 and the addition of the further section of the path to be moved for proposal 3.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised :

1.     To authorise the Head of City Strategy Directorate to instruct the Head of Civic, Democratic Legal Services to make the necessary Public Path Orders to implement Proposals 1 (with the amendment of the realignment of the path), 2, and 3 (with the addition of the further section of path to be moved) (or any combination of proposals 1 to 3 depending on consideration of each proposal) and alter the legal alignments of sections of public footpaths Askham Bryan No. 5, Skelton No.s 7 and 8 and Strensall No.17.

2.     That if no objections are received to the making of the orders, or that if any objections that are received are subsequently withdrawn, the Head of Civic Democratic and Legal Services be authorised to confirm the Orders recommended in 1. above.

3.     That if objections are received in relation to one or more of the proposed diversions and not subsequently withdrawn, the Head of Civic, Democratic and Legal Services be authorised to confirm the Order in respect to the public footpath(s) where no objection was received.

4.     That if objections are received to any of the orders and such objections have been considered already within this report and not subsequently withdrawn, the order or orders to which the objection(s) relates be passed to the Secretary of State for determination.

5.     That if objections are received to any of the orders and such objections have not been considered already within this report, a further report be placed before the Committee, to enable Members to consider whether or not pass the Order(s) to the Secretary of State for determination.

Decision of the Executive Member for City Strategy

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.       

REASON:                  The orders would develop the public path network for  ...  view the full minutes text for item 76.

Cllr Merrett raised his concerns regarding the length of the agenda and the ability to adequately consider all the items and decisions required.