Agenda and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

The Chair invited Members to declare at this point, any personal or prejudicial interests that they might have in the business on the agenda.

No interest were declared.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Panel’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Friday, 22 September 2006 at 10:00 am.

It was reported that there had been no registrations to speak at the meeting, under the Council’s Public Participation Scheme.

To approve and sign the minutes of the Audit and Governance Committee meeting held on 26 June 2006.

RESOLVED:             That the minutes of the meeting of the Audit and Governance Committee held on 26 June 2006 be approved and signed as a correct record.

Members are asked to:

• Consider the matters set out in the Audit Commission’s Annual Governance Report on City of York Council for the year 2005-2006 presented for discussion by the District Auditor;

• Consider the action plan arising from the report to be tabled at the meeting by the District Auditor;

• Approve the letter of representation for signature by the Chair of this Committee, having first considered whether it sufficiently reflects the views and beliefs of the Committee as those charged with governance at the Council.

Members considered a report which asked them to:

• Consider the matters set out in the Audit Commission’s Annual Governance Report on City of York Council for the year 2005-2006 presented for discussion by the District Auditor;

• Consider the action plan arising from the report to be tabled at the meeting by the District Auditor;

• Approve the letter of representation for signature by the Chair of this Committee, having first considered whether it sufficiently reflects the views and beliefs of the Committee as those charged with governance at the Council.

RESOLVED:             That

i) The matters set out in the Annual Governance Report presented for discussion by the District Auditor be noted.

Reason:  To ensure the proper consideration of the opinion and conclusions of the District Auditor in respect of the annual audit of accounts and review of the Council’s arrangements for ensuring VFM.

ii) The action plan arising from the report of the District Auditor, which was tabled at the meeting be noted.

Reason: To ensure appropriate action is being taken by officers to address  any matters raised by the District Auditor further to his report.

iii) The letter of representation of the Audit and Governance Committee be signed by the Chair.   

Reason: To ensure compliance with International Auditing Standards and relevant  legislative requirements