Agenda

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Contact: Louise Cook  Democracy Officer

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Items
No. Item

1.

Apologies for Absence (17:31)

To receive and note apologies for absence.

2.

Declarations of Interest (17:32) pdf icon PDF 222 KB

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

[Please see attached sheet for further guidance for Members].

 

3.

Exclusion of Press and Public (17:33)

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annex 3 and 4 to Agenda Item 12 on the grounds that it contains information relating to Information relating to the financial or business affairs of any particular person (including the authority holding that information).  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

 

Annex 4 a to f to Agenda Item 13 on the grounds that it contains information relating to Information relating to any action taken or to be taken in connection with the prevention, investigation, or prosecution of crime. This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

4.

Minutes & Action Log (17:34) pdf icon PDF 164 KB

To approve and sign the minutes of the meeting held on 27 November 2024.

Additional documents:

5.

Public Participation (17:38)

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.

 

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on 27 January 2025.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

 

6.

Audit Completion Report 2023/24 (17:38) pdf icon PDF 328 KB

The paper attached at Annex A is the Audit Completion Report from Forvis Mazars and communicates their findings of the audit for the year ended 31 March 2024.

Additional documents:

7.

Treasury Management Monitor 3 (18:04) pdf icon PDF 117 KB

Audit & Governance Committee are responsible for ensuring effective scrutiny of the treasury management strategy and policies, as stated in the Treasury Management Strategy 2024/25 approved by Full Council on 22 February 2024.

Additional documents:

8.

Treasury Management Strategy (18:11) pdf icon PDF 135 KB

This report is a statutory requirement setting the strategy for treasury management and specific treasury management indicators for the financial year 2025/26.

Additional documents:

9.

Final Statement of Accounts 2023/24 (17:52) pdf icon PDF 370 KB

The purpose of this report is to present for information the amended draft 2023/24 Statement of Accounts following near completion of the audit. 

Additional documents:

10.

Audit and Governance Committee Work Plan (18:12) pdf icon PDF 148 KB

To consider the committee’s work plan.

11.

Internal Audit Work plan Consultation (18:14) pdf icon PDF 137 KB

This report outlines arrangements for developing the internal audit work programme. It also asks for the Audit & Governance Committee’s views on any areas it thinks should be considered for audit in 2025/26.

Additional documents:

12.

Internal Audit & Counter Fraud Progress Report (18:29) pdf icon PDF 137 KB

This report provides an update on the delivery of the internal audit work programme for 2024/25, and on counter fraud activity undertaken so far in the year.

Additional documents:

13.

Corporate Governance report (18:42) pdf icon PDF 400 KB

This report provides the Committee with updates in respect of:

        corporate governance team performance report

        Information Commissioners Office (ICO) cases

        Local Government and Social Care Ombudsman (LGSCO) and Housing Ombudsman Service (HOS) cases

        HOS complaint handling code assessment

        Investigatory Powers Commissioner (IPCO) inspection including Audit and Governance Committee’s “fit for purpose” review of the covert surveillance policy and procedures and data report. This will be discussed and conducted with the exclusion of the press and public.

Additional documents:

14.

Urgent Business

Any other business which the Chair considers urgent under the  Local Government Act 1972.

Democracy Officer:

Name: Robert Flintoft

Telephone: (01904) 555704

Email: robert.flintoft@york.gov.uk

 

Reasonable Adjustments and Alternative formats statement

To request reasonable adjustments or to provide this document in an alternative language or format such as large print, braille, audio, Easy Read or BSL, you can:

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Call us: 01904 551550and customer services will pass your request onto the Access Team.

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