Agenda and minutes

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.

It was noted that the Monitoring Officer had confirmed that Government guidance stated that Members did not have a disclosable pecuniary interest in the business of setting the council tax and that the Council’s Code of Conduct also confirmed that Members did not have a prejudicial interest in that business on the agenda.

The following personal interest was declared:

To consider any announcements made by the Lord Mayor in respect of Civic business and the Lord Mayor will

(a)      Invite Council’s nomination for the Lord Mayor Elect 2017/18 in line with the Council’s Protocol for Nomination of Lord Mayors; and

(b)      Invite the Lord Mayor Elect for 2017/18 to announce the nominee for Sheriff for 2017/18.

The Lord Mayor reported that following his visit to China in October, that the city would be welcoming a senior business and state delegation from the city of Nanjing on the 24^th and 25^th March.  He confirmed the focus for the visit being around tourism, education and business collaboration. 

The Lord Mayor then invited Cllr Looker to nominate the Lord Mayor Elect for the 2017/18 Municipal Year. Cllr Looker nominated Cllr Barbara Boyce as the Lord Mayor Elect and this nomination was unanimously agreed. 

Cllr Boyce confirmed that she would be honoured to accept this office for the 2017/18 Municipal Year with the assistance of her Consort Valerie Clark. She also announced Gill Bryan as her Sheriff and Ann Bush as Sheriff’s Consort for the 2017/18 Municipal Year.

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Wednesday 22 February 2017.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

WEBCASTING NOTICE

Please note: this meeting may be filmed for live or subsequent broadcast via the internet - at the start of the meeting the Lord Mayor will confirm if all or part of the meeting is being filmed.

You should be aware that the Council is a Data Controller under the Data Protection Act. Data collected during this webcast will be retained in accordance with the Council’s published policy.

Public seating areas will not be filmed by the Council.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

The Lord Mayor announced that there had been six registrations to speak at the meeting.

Peter Richardson spoke in relation to the decision to be taken later in the meeting to set the Council Tax for 2017/18. He referred to the additional social care precept which local authorities, with responsibilities for adult social care, had been given the flexibility to charge to fund adult social care and suggested that this should form a separate charge rather than be included as part of the Council Tax.

Richard Bridge spoke in relation to Council tax billing and in particular to the recent option to pay Council tax in 12 monthly instalments. He requested the inclusion of this information in the same size print on all 2017 Council tax bills.

Gwen Swinburn referred to the public sector equality duty and the need for fuller consultation on the Council’s budget. She highlighted consultation undertaken by other local authorities.

Anne Leonard, speaking on behalf of Defend our NHS referred to Government plans to integrate health and social care which also included cuts to budgets. She confirmed the need for financial support to assist both the Clinical Commissioning Group’s current deficit and support health and social care.

Tom Franklin spoke as Co-Chair of the York Green Party to express his concerns regarding the budget cuts and the effects of these on services and in particular vulnerable people. The results of which he felt would increase NHS costs and he therefore asked Members to support the Green Party amendment.

Hazel Palmer, representing York People’s Assembly confirmed her support for the investment being made in mental health services and drainage improvements. However she expressed concern at cuts being made to over 50’s sessions, the healthy child service, and transport for disabled children and to the Citizens Advice Bureau debt advice service.

To consider any petitions to be presented by Members in relation to business associated with setting the Council’s budget for the coming financial year, in accordance with Standing Order No. 9.1c.

The Lord Mayor stated that he had not received notification of any petitions to be presented to Council in relation to the setting of the Council’s budget.

To consider the recommendation made by Executive, at their meeting on 9 February 2017, following consideration of the third monitor report on the Capital Programme. This is set out in the attached Part B minute and will be moved by the Executive Leader.

Councillor Carr moved and Councillor Aspden seconded the recommendation made by Executive at their meeting held on 9 February 2017, following consideration of the third monitor report on the Capital Programme (minute 123 refers) as follows:

“That Council agree to the decrease in the 2016/17 programme of £18.638m as detailed in the report and contained in Annex A.

On being put to the vote the recommendation was declared CARRIED and it was

Resolved:  That the recommendation contained in minute 123 of the Executive meeting on 9 February 2017 be approved. ^1.

To consider the recommendations made by Executive, at their meeting held on 9 February 2017, in relation to:

a)   The Council’s Capital Programme Budget for 2017/18 to 2021/22

b)   The Council’s Revenue Budget proposals for 2017/18 to 2021/22 and

c)   The Council’s Treasury Management Strategy Statement and Prudential Indicators for 2017/18 to 2021/22

These recommendations are set out in the attached report and will be moved by the Council Leader.

Note:

The original budget reports to Executive, on which their recommendations are based, were circulated to all Members and can be found on the Council’s website, here:

http://democracy.york.gov.uk/ieListDocuments.aspx?CId=733&MId=9310&Ver=4

Cllr Carr moved and Councillor Aspden seconded, the motions relating to the following proposals, as set out at pages 1 to 3 of the papers circulated at the meeting (now included in the republished agenda), in relation to:

a)   The Council’s Capital Programme Budget for 2017/18 to 2021/22 and

b)   The Council’s Revenue Budget proposals for 2017/18 to 2021/22

c)   The Council’s Treasury Management Strategy Statement and Prudential Indicators for 2017/18 to 2021/22

Capital Strategy

39. Executive recommends that Council;

             i.        Agree to the revised capital programme of £215.036m that reflects a net overall increase of £36.140m (as set out in paragraph 54 table 9 and in Annex B). Key elements of this include;

a.   Extension of prudential borrowing funded Rolling Programme schemes totalling £8.240m as set out in table 3 and summarised in table 9;

b.   New schemes totalling £11.024m including an increase in prudential borrowing of £11.024m as set out in tables 4 & 5 and summarised in table 9;

c.   Extension of externally funded Rolling Programme schemes totalling £6.764m as set out in table 5 and summarised in table 9;

d.   An increase in HRA funded schemes totalling £10.112m funded from a combination HRA balances/Right to Buy receipts as set out in table 6 and summarised in table 9

            ii.        Approve the full restated programme as summarised in Annex A totalling £215.036 cover financial years 2017/18 to 2021/22 as set out in table 10 and Annex A

           iii.        Approve the proposal to allow wards, if required to bring forward their share of the 2018/19 Highways Resurfacing allocation (£250k in total per annum) to allow the potential for higher impact schemes as set out at paragraph 31.

Reason:     To set a balanced capital programme as required by the Local Government Act 2003.

Revenue Budget

40. Executive recommends that Council;

i.     Approve the budget proposals outlined in the Financial Strategy report and in particular;

                           a.      The net revenue expenditure requirement of £119.659m

                           b.      A council tax requirement of £81.630m

                           c.      The revenue growth proposals as outlined in the body of the report

                           d.      The 2017/18 revenue savings proposals as outlined in annex 2

                           e.      The fees and charges proposals as outlined in annex 4

                         f.          The Housing Revenue Account (HRA) budget set out in annex 5 and the HRA savings proposals set out in annex 6

                       g.          The dedicated schools grant proposals outlined in paragraphs 149 to 156

h.    The use of £147k New Homes Bonus funding to fund one off investment, as outlined in paragraph 73

i.      The use of £156k funding from the Leeds City Region Business Rates Pool to support cultural and sporting events, including cycling, as outlined in the report in paragraph 104, which will be subject to a report to the Executive during the year

j.      The use of £750k from the Waste Reserve to fund additional one off waste disposal costs in 2017/18, prior to the planned full operation of the Allerton Waste Recovery Park facility in February 2018, as described in paragraph  ...  view the full minutes text for item 64.

To consider the Council Tax Resolution for 2017/18, as set out in the attached report.

A named vote was then taken on the Council Tax recommendation, with the following results:

The motion was declared CARRIED and it was

Resolved: 

(i)    That it be noted that on 8 December 2016 the Deputy Chief Executive/ Director of Customer and Corporate Services, under his delegated authority, calculated the council tax base for the year 2017/18:

(a)     for the whole Council area as 65,570.0 [Item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

(b)     for those dwellings in those parts of its area to which a Parish precept relates as in column 1 in the attached Schedule A.

(ii)  Calculate that the Council Tax requirement for the Council’s own purposes for 2017/18 (excluding Parish precepts) is £81,630,060.

(iii)   That the following amounts be calculated for the year 2017/18 in accordance with Sections 31 to 36 of the Act:

(a)                                                 £376,005,892.50 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.

(b)                                                 £293,672,785.00 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

(c)                                                  £82,333,107.50 being the amount by which the aggregate at 14(a) above exceeds the aggregate at 14(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. [Item R in the formula in Section 31B of the Act].

(d)                                                 £1,255.65 being the amount at 14(c) above [Item R], all divided by Item T (12(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).

(e)                                                 £703,047.50 being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per the attached Schedule A).

(f)                                                   £1,244.93 being the amount at 14(d) above less the result given by dividing the amount at 14(e) above by Item T (12(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.

(iv)  To note that North Yorkshire Police and Crime Commissioner  ...  view the full minutes text for item 65.