Local democracy during coronavirus

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Agenda and draft minutes

Venue: The Assembly Rooms, Blake Street

Contact: Fiona Young  Interim Democratic Services Manager

Items
No. Item

Civic Announcement

The Lord Mayor called for a moment’s silence in memory of Patrick Scott, former Director of Education and Children’s Services at City of York Council, who had recently died.

1.

Declarations of Interest

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda. None were declared.

 

2.

Appointment of Lord Mayor

To appoint a Lord Mayor for the 2021/22 Municipal Year.

 

Minutes:

Councillor Runciman moved, Councillor Rowley seconded, and Council unanimously

 

Resolved:  That Councillor Christopher Cullwick be elected Lord Mayor of the City of York for the ensuing municipal year.

 

3.

Qualification of Lord Mayor

Minutes:

Councillor Christopher Cullwick signified Acceptance of the Office of the Lord Mayor of the City of York, subscribed the Declaration of such acceptance and took the Oath of Allegiance prescribed by the law in that behalf.

 

4.

Appointment of Sheriff

To appoint a Sheriff for the 2021/22 Municipal Year.

 

Minutes:

Councillor Barker moved, Councillor Melly seconded, and Council unanimously

 

Resolved:  That Councillor Ashley Mason be elected Sheriff of the City of York for the ensuing municipal year.

 

5.

Qualification of Sheriff

Minutes:

Councillor Ashley Mason made and subscribed the Declaration of Acceptance of Office of Sheriff for the City of York Council and took the Oath of Allegiance prescribed by law in that behalf.

 

6.

Appointment of Deputy Lord Mayor

To appoint a Deputy Lord Mayor for the 2021/22 Municipal Year.

 

Minutes:

Councillor Cullwick as Lord Mayor moved, Councillor Galvin seconded, and Council unanimously

 

Resolved:  That Councillor Janet Looker be appointed Deputy Lord Mayor for the ensuing municipal year.

 

7.

Qualification of Deputy Lord Mayor

Minutes:

Councillor Janet Looker made and subscribed the Declaration of Acceptance of Office of Deputy Lord Mayor of the City of York and took the Affirmation of Allegiance prescribed by law.

 

8.

Vote of Thanks to Outgoing Lord Mayor and Consort

Minutes:

Councillor Kilbane moved, Councillor Galvin seconded, and Council unanimously

 

Resolved:   That Council express its sincere thanks to the outgoing Lord Mayor and Consort for their services to the city during the past municipal year.

 

9.

Under Sheriff

Minutes:

The Sheriff advised Council that Andrew Digwood had been chosen to serve as Under Sheriff during this year of office, and thanked him for undertaking this service to the City.

 

10.

Vote of Thanks to Outgoing Sheriff and Sheriff's Consort

Minutes:

Councillor Musson moved, Councillor Fitzpatrick seconded, and Council unanimously

                          

Resolved:  That Council express its sincere thanks to the outgoing Sheriff and Sheriff’s Consort for their services to the city during the past municipal year.

 

11.

Formal Business of Council - Allocation to Seats and Appointments to the Council Structure and Other Bodies for 2021/22 pdf icon PDF 204 KB

To receive a report which asks Council to:

 

A.  Agree the allocation of seats in accordance with Annex A;

 

B.  Approve appropriate nominations to Committees and other bodies, as well as appointments to Chairs and Vice-Chairs, as set out in this report and its annexes, together with details of any further appointments which may be circulated prior to the meeting; and

 

C.  Approve the proposed allocation of motions for consideration at Ordinary Full Council meetings for the duration of the 2021/22 Municipal Year.

 

Additional documents:

Minutes:

The Deputy Town Clerk reported her advice that, as further discussions were required with Cllr D Taylor regarding his allocated seats on Audit & Governance Committee and Economy & Place Policy and Scrutiny Committee, the decision in respect of appointments to those committees should not be taken at this meeting.  She then reported the following additional amendments to the nominations:

·        Customer & Corporate Services Scrutiny Management Committee: Cllr Baker to be nominated to the unallocated seat, with Cllr Wann as Substitute;

·        Licensing & Regulatory Committee: Cllr Orrell to replace Cllr Mason as Chair.

 

With reference to the recommendations contained in paragraph 21 of the report at page 5 of theCouncil papers, the revised annexes published as supplementary papers, and the further amendments reported at the meeting, Councillor Aspden then moved, and Councillor D’Agorne seconded, that the recommendations be approved, save for the appointments to Audit & Governance Committee and Economy & Place Policy and Scrutiny Committee, which would be deferred to a future meeting.

 

A vote was taken on the above motion, with the following result:

14 Members voted for the motion.

8 Members voted against the motion.

1 Member abstained.

 

The motion was therefore declared CARRIED and it was

 

Resolved: (i)       That the allocation of seats be approved in accordance with the revised Annex A attached to Agenda Supplement 2.

 

                  (ii)       That the Executive appointments contained in Annex B1 to the report in the agenda papers be approved.

 

(iii)      That the appointments to Committees contained in the revised Annex B2 attached to Agenda Supplement 2, together with those reported at the meeting, be approved, save that the nominations to Audit & Governance Committee and Economy & Place Policy and Scrutiny Committee be deferred to a future meeting.

 

(iv)     That the appointments of Chairs and Vice Chairs contained in the updated Annex B3 attached to Agenda Supplement 1 be approved, with Cllr Orrell replacing Cllr Mason as Chair of Licensing & Regulatory Committee as reported at the meeting.

 

(v)      That the appointments to other bodies contained in the updated Annex B4 attached to Agenda Supplement 1 be approved.

 

(vi)     That the proposed allocation of motions for consideration at Ordinary Full Council meetings for the period 2021-2022, as set out in Annex C to the report in the agenda papers, be approved.

 

Reason:     To fulfil the Council’s statutory and constitutional requirements.

 

 

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