Local democracy during coronavirus

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Agenda and draft minutes

Venue: The Citadel - The Citadel. View directions

Contact: Fiona Young  Interim Democratic Services Manager

Webcast: video recording

Items
No. Item

52.

Declarations of Interest

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.

 

It was noted that the Monitoring Officer had confirmed that government guidance stated Members did not have a disclosable pecuniary interest in the business of setting the council tax and that the Council’s code of conduct also stated that Members did not have a prejudicial interest in that business.

 

No interests were declared.

 

53.

Minutes pdf icon PDF 668 KB

To approve and sign the minutes of the Council meeting held on 19 December 2019.

Minutes:

Resolved:  That the minutes of the Council meeting held on 19 December 2019 be approved and then signed by the Chair as a correct record, subject to the following amendment:

·        In Minute 46, in the note under Motion (ii) beginning ‘At this point’, delete ‘Cllr Pavlovic and insert ‘Cllr Crawshaw.

 

54.

Civic Announcements

To consider any announcements made by the Lord Mayor in respect of Civic business.

Minutes:

The Lord Mayor announced that Tom Brittain, the Council’s Assistant Director of Housing and Community Safety, was retiring today after nearly 32 years’ service.  Members joined in thanking Tom for his work over the years and wished him well for the future.

55.

Public Participation

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the setting of the Council’ budget for the coming financial year, may do so.  The deadline for registering is 5:00pm on Wednesday, 26 February 2020.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

WEBCASTING NOTICE

 

Please note: this meeting may be filmed for live or subsequent broadcast via the internet - at the start of the meeting the Lord Mayor will confirm if all or part of the meeting is being filmed.

 

You should be aware that the Council is a Data Controller under the Data Protection Act. Data collected during this webcast will be retained in accordance with the Council’s published policy.

 

Public seating areas will not be filmed by the Council.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

Minutes:

It was reported that two members of the public had registered to speak at the meeting under the Public Participation item in relation to business associated with setting the council’s budget for the coming financial year.

 

Peter Richardson spoke in relation to the Adult Social Care precept, arguing that it had been set too high in previous years and that increasing it again would result in an unacceptably high level of Council Tax.

 

The comments of the second speaker, Gwen Swinburn, were ruled out of order by the Lord Mayor under Standing Order 9.1b), on the grounds that they did not relate to business associated with setting the council’s budget.

 

56.

Recommendations of the Executive in respect of the Capital Programme Monitor 2 and the Capital Programme Monitor 3 pdf icon PDF 202 KB

To consider the recommendations made by Executive, at their meetings on 21 January 2020 and 13 February 2020, regarding the second and third monitor reports on the 2019/20 Capital Programme. These are set out in the attached Part B minutes and will be moved by the Executive Leader.

Additional documents:

Minutes:

Capital Programme – Monitor 2 2019/20

 

Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation contained in Minute 88 of the Executive meeting held on 21 January 2020:

 

Recommended:  That Council approve the adjustments resulting in a decrease in the 2019/20 budget of £68.608m, as detailed in the report to Executive and contained in Annex A to that report.

 

Reason:              To enable the effective management and monitoring of the council’s capital programme.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved: That the above recommendation, relating to the Capital Programme Monitor 2, be approved.1

 

Capital Programme – Monitor 3 2019/20

 

Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation contained in Minute 102 of the Executive meeting held on 13 February 2020:

 

Recommended:  That Council approve the adjustments resulting in a decrease in the 2019/20 budget of £15.414m, as detailed in the report and in Annex A.

 

Reason:              To enable the effective management and monitoring of the council’s capital programme.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved: That the above recommendation, relating to the Capital Programme Monitor 3, be approved.2

 

57.

Recommendations of the Executive on the Council's Capital and Investment Strategy, Capital Budget 2020/21 to 2024/25, the Financial Strategy 2020/21 to 2024/25 and the Treasury Management Strategy Statement and Prudential Indicators for 2020/21 to 2024/25 pdf icon PDF 342 KB

To consider the recommendations made by the Executive, at their meeting on 13 February 2020, in relation to:

 

i)     The Financial Strategy 2020/21 to 2024/25

ii)    The Capital Budget 2020/21 to 2024/25

iii)  The Capital Financing and Investment Strategy

iv)  The Treasury Management Strategy Statement and Prudential Indicators 2020/21 to 2024/25.

These recommendations are set out in the attached report and will be moved by the Executive Leader.

 

Note:

The original budget reports to Executive, on which their recommendations are based, were circulated to all Members on 6 February and can be found on the Council’s website, here:

 

https://democracy.york.gov.uk/ieListDocuments.aspx?CId=733&MId=11116

 

 

Minutes:

Councillor Aspden moved and Councillor D’Agorne seconded, the following recommendations made by Executive at its meeting on 13 February 2020 in relation to:

·        the Financial Strategy 2020/21 to 2024/25

·        the Capital Budget 2020/21 to 2024/25

·        the Capital Financing and Investment Strategy

·        the Treasury Management Strategy Statement and Prudential Indicators 2019/20 to 2023/24,

as set out in paragraphs 43 to 46 of the report at Item 6 on the Council agenda:

 

“Revenue Budget

43. Executive recommends that Council:

              i.         Approve the budget proposals outlined in the Financial Strategy report and in particular:

 

                               a.    The net revenue expenditure requirement of £127.223m

 

                               b.    A council tax requirement of £93.808m

 

                               c.    The revenue growth proposals as outlined in the body of the report

 

                               d.    The 2020/21 revenue savings proposals as outlined in annex 2

 

                               e.    The fees and charges proposals as outlined in annex 3

 

                                 f.    The consultation feedback as set out in annex 4

 

                               g.    The Housing Revenue Account (HRA) growth set out in annex 5 and the HRA savings proposals set out in annex 6

 

                               h.    The dedicated schools grant proposals outlined from paragraph 154

 

                                 i.    The use of £420k New Homes Bonus, £150k from the Lendal Bridge reserve and £150k Transport reserve to fund one off investment, as outlined in paragraphs 86, 87 and 92.

 

             ii.         Note that the effect of approving the income and expenditure proposals included in the recommendations would result in a 3.99% increase in the City of York Council element of the council tax, 2% of which would relate to the social care precept.

 

Reason: To ensure a legally balanced budget is set.

Capital Budget 2020/21 to 2024/25

44. Executive recommends that Council:

             i.        Agree to the revised capital programme of £559.617m that reflects a net overall increase of £57.730m (as set out in paragraph 89 table 12 and in Annex A). Key elements of this include:

 

a)   New Schemes funded by Prudential borrowing totalling £14.645m as set out in tables 3 and summarised in table 12;

 

b)   New Schemes funded by a combination of both Prudential borrowing and external funds of £695k as set out in table 4 and summarised in table 12;

 

c)   Extension of prudential borrowing funded Rolling Programme schemes totalling £12.485m as set out in table 5 and summarised in table 12;

 

d)   Extension of externally funded Rolling Programme schemes totalling £5.300m as set out in table 6 and summarised in table 12;

 

e)   An increase in HRA funded schemes totalling £9.605m funded from a combination HRA balances/Right to Buy receipts as set out in table 7 and summarised in table 12.

 

            ii.        Note the total increase in Council borrowing as a result of new schemes being recommended for approval is £40.655m the details of which are considered within this report and the financial strategy report.

 

          iii.        Approve the full restated programme, as summarised in Annex B, totalling £559.617m and covering the financial years 2020/21 to 2024/25 as set out in table 13 and Annex B.

 

Reason: In accordance with the statutory requirement  ...  view the full minutes text for item 57.

58.

Council Tax Resolution 2020-21 pdf icon PDF 145 KB

To consider the Council Tax Resolution for 2020/21, as set out in the attached report.

Additional documents:

Minutes:

Finally, and in light of the setting of the budget for 2020/21 under minute no. 58 above, Councillor Aspden moved, and Councillor D’Agorne seconded, the Council Tax resolution for 2020/21, as set out in the report and schedules at pages 43-53 of the Council agenda.

 

The required named vote was then taken on the Council Tax resolution, with the following result:

 

For

Against

Abstained

Cllr Aspden

Cllr Rowley

Cllr Warters

Cllr Ayre

 

 

Cllr Baker

 

Cllr Barker

 

 

Cllr Barnes

 

 

Cllr Carr

 

Cllr Craghill

 

 

Cllr Crawshaw

 

 

Cllr Cullwick

 

 

Cllr Cuthbertson

 

 

Cllr D’Agorne

 

 

Cllr Daubeney

 

 

Cllr Doughty

 

 

Cllr Douglas

 

 

Cllr Fenton

 

 

Cllr Fisher

 

Cllr Fitzpatrick

 

 

Cllr Galvin

 

Cllr Heaton

 

 

Cllr Hollyer

 

Cllr Hook

 

Cllr Hunter

 

 

Cllr Kilbane

 

 

Cllr Lomas

 

 

Cllr Mason

 

Cllr Melly

 

 

Cllr Musson

 

 

Cllr Myers

 

 

Cllr Norman

 

 

Cllr Orrell

 

Cllr Pavlovic

 

 

Cllr Pearson

 

Cllr Perrett

 

 

Cllr Runciman

 

Cllr Smalley

 

Cllr D Taylor

 

Cllr K Taylor

 

 

Cllr Vassie

 

Cllr Waller

 

Cllr Wann

 

 

Cllr Waudby

 

 

Cllr Webb

 

 

Cllr Wells

 

 

Cllr Widdowson

 

 

Cllr Looker (Lord Mayor)

 

 

45

1

1

 

The motion was accordingly declared CARRIED, and it was

 

Resolved:  (i)      That it be noted that, on 10 December 2019, the Corporate Finance and Procurement Manager, under her delegated authority, calculated the council tax base for the year 2020/21:

 

a)   for the whole Council area, as 67,813.1 [Item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the Act)]; and

 

b)   For those dwellings in those parts of its area to which a Parish precept relates, as set out in column 1 in Schedule A.

 

(ii)      That the Council Tax requirement for the Council’s own purposes for 2020/21 (excluding Parish precepts) be calculated as £93,807,900.

 

(iii)     That the following amounts be calculated for the year 2020/21 in accordance with Sections 31 to 36 of the Act:

 

a) £412,985,402           being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.

 

b) £318,378,340           being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

 

c) £94,607,062             being the amount by which the aggregate at a) above exceeds the aggregate at b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. [Item R in the formula in Section 31B of the Act].

 

d) £1,395.11                 being the amount at c) above [Item R], all divided by Item T ((i)a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).

 

e) £799,162                  being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per the attached Schedule A).

 

f) £1,383.33                  being the amount at d) above less the result given by dividing the amount at e) above by Item T  ...  view the full minutes text for item 58.

 

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