Agenda and minutes

Venue: The Guildhall, York. View directions

Contact: Democratic Services 

Items
No. Item

17.

Declarations of Interest

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.

 

The following personal interests were declared:

 

Councillor

 

 

Dew

 

 

 

 

Mason

Agenda Item

 

 

8 – Motions on Notice (i) Ethical Care Charter (from Cllr D Myers)

 

8 - Motions on Notice (iii) Mental Health (from Cllr Cullwick)

 

Description of Interest

 

Some members of his family receive benefits for home care

 

Council’s appointed governor for Tees, Esk and Wear Valleys NHS Foundation Trust

 

The following prejudicial or disclosable pecuniary interests were declared:

 

Councillor

 

Flinders

 

 

 

 

 

 

 

 

 

 

 

 

 

Crawshaw

Agenda Item

 

6 – Report of Executive Leader and Executive Recommendations and Questions

 

7 – Report of Deputy Leader and Questions

 

10 – Report of Executive Member

 

 

8 Motions on Notice (iii) Mental Health (from Cllr Cullwick)

 

Description of Interest

 

References to York Central – as employee of Network Rail

 

 

 

 

 

 

 

 

 

Partner being under consideration  for job with Tees, Esk and Wear Valley Mental Health Trust

 

 

18.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

·        Annex 1a, 1b, 2 and 3 to Agenda Item 7 (Report of Executive Leader and Executive Recommendations and Questions – Minute 27: Establishing an Investment Budget for a Strategic Commercial Property Acquisition)

 

on the grounds that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

 

 

 

Minutes:

Members were invited to indicate whether they wished to debate or question in any detail the information contained in the exempt annexes (1a, 1b, 2 and 3) to the report under agenda item 7 (minute No. 23 below) relating to a strategic commercial property acquisition, in which case, they would be asked to pass a resolution to exclude the press and public during such debate given the exempt nature of the business under discussion at that point.

 

No indication to debate the information concerned was made.

 

19.

Minutes pdf icon PDF 270 KB

To approve and sign the minutes of the last Ordinary Council  Meeting held on 30 March 2017 and the Annual Meeting held on 25 May 2017.

Additional documents:

Minutes:

 

Resolved:  That the minutes of the last Ordinary Council meeting of Council held on 30 March 2017 and the Annual Council meeting held on 25 May 2017 be approved and then signed by the Chair as correct records.

 

 

20.

Civic Announcements

To consider any announcements made by the Lord Mayor in respect of Civic business.

Minutes:

The Lord Mayor drew Members’ attention to two plaques which were displayed on the table which had been recently received. She informed Members that one of them had been presented by Cllr Trish Minson, Deputy Mayor of Falmouth on 3 October 2016 to the former Lord Mayor, Cllr Tayor. The other one had been presented by the Mayor of Douglas (Isle of Man) to herself when she visited York on 22 June 2017.

 

In addition, the Lord Mayor stated that she had recently visited the Harewood Whin Waste Transfer Station, where she had received a useful  bag of compost.

 

21.

Public Participation

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Wednesday 19 July 2017.

 

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

 

WEBCASTING NOTICE

 

Please note: this meeting may be filmed for live or subsequent broadcast via the internet - at the start of the meeting the Lord Mayor will confirm if all or part of the meeting is being filmed.

 

You should be aware that the Council is a Data Controller under the Data Protection Act. Data collected during this webcast will be retained in accordance with the Council’s published policy.

 

Public seating areas will not be filmed by the Council.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

Minutes:

Four members of the public had registered to speak under public participation.

 

Anna Semlyen, a local resident, spoke in relation to the road safety petition which was to be presented later in the meeting by Councillor Crawshaw. The petition called for a push button road crossing to be installed on Bishopthorpe Road at its junction with Butcher Terrace in order to improve pedestrian and cycle safety. She advised there had been numerous accidents at this junction and that it was not suitable for a zebra crossing due to it being a four way junction.

 

Andrea Dudding, Unison Lead Convenor and Branch Secretary, spoke in support of the motion to be moved by Councillor Danny Myers on Unison’s Ethical Care Charter. She gave some examples of current working practices amongst care workers and stressed the need for fair standards for those cared for and those who provide the care and expressed her wish for York to be the next council to sign up to Union’s Ethical Care Charter.

 

Claire Douglas, a local resident and trustee of Tang Hall Community Centre, spoke in support of the motion to be moved by Councillor Stuart Barnes on Universal Credit, Citizens Advice York and York Financial Assistance Scheme. She expressed concern about the implementation of the Universal Credit Full Service (UCFS) in York, the delays faced by residents in waiting for their first payments and the reduction in available Citizens Advice York (CAY) sessions and asked that members consider the effect on residents and look to devise an appropriate solution to the problem.

 

Honorary Alderman Brian Watson spoke on  Castle Gateway. He advised that Guildhall Ward had received a presentation by the project team and at that time it had been agreed that presentations would be offered to other ward committees, but, to date, none appeared to have happened. He stressed that this was a large and important development for the  city and it was important that all Wards were properly briefed and not just Guildhall Ward.

 

22.

Petitions

To consider any petitions received from Members in accordance with Standing Order No.15.  Notice has been received of two petitions to be presented by:

 

·        Cllr Williams, on behalf of residents calling for the installation of permanent basketball nets on Glen Gardens Basketball Court.

 

·        Cllr Crawshaw, calling for a safe crossing to be installed on Bishopthorpe Road, close to its junction with Butcher Terrace, where significant safety concerns exist around pedestrian and cyclist safety.”

Minutes:

Under Standing Order 15, the following petitions were presented by the following Members for reference to the Customer and Corporate Services Scrutiny Management Committee, in accordance with the Council’s petition arrangements:

 

·        Councillor Williams, on behalf of residents, calling for the installation of permanent basketball nets on Glen Gardens Basketball Court. 1

 

·        Councillor Crawshaw, on behalf of residents, calling for a safe crossing to be installed on Bishopthorpe Road, close to its junction with Butcher Terrace where significant safety concerns exist around pedestrian and cyclist safety. 2

 

23.

Report of Executive Leader and Executive Recommendations and Questions pdf icon PDF 106 KB

To receive and consider a written report from the Leader and, to answer questions on the work of the Executive, and the Executive recommendations for approval, as set out below:

 

Meeting

Date

Recommendations

Executive

 

 

 

 

 

 

 

Executive

 

 

 

 

 

 

Executive 

 18 May 2017

 

 

 

 

 

 

 

29 June 2017

 

 

 

 

 

 

13 July 2017       

Minute 161:

Shared Ownership Affordable Housing Programme

http://democracy.york.gov.uk/ieListDocuments.aspx?CId=733&MId=9313&Ver=4

 

Minute 13:  

Capital Programme Outturn

http://democracy.york.gov.uk/ieListDocuments.aspx?CId=733&MId=10043&Ver=4

 

 

Minute 25: York Central Update and Partnership Agreement

 

Minute 26: Proposed York Outer Ring Road Improvements – Approach to Delivery

 

Minute 27: Establishing an Investment Budget for a Strategic Commercial Property Acquisition (Report and exempt annexes online)

 

http://democracy.york.gov.uk/ieListDocuments.aspx?CId=733&MId=10188&Ver=4

 

     

 

Additional documents:

Minutes:

A. Executive Leader’s Report

 

A written report was received from the Executive Leader, Cllr Carr on the work of the Executive.

 

Members were then invited to question Cllr Carr on his report and questions were received from the floor from the following Members in relation to the subjects listed:

 

·        Cllr Derbyshire – reference to devolution but no mention of mention local plan in the report.

·        Cllr Taylor – how York was planning to commemorate 60th anniversary of twinning of city with Munster

·        Cllr Looker – regional working and LEPs – discussions re dualling of outer ring road. Supplementary question from Cllr D’Agorne regarding available LEP funding towards public transport projects.1

·        Williams – vision for devolution and need for cross party working

 

Cllr Carr responded directly to all the questions put to him, including supplementary questions, but agreed to respond in writing to the supplementary question from Cllr D’Agorne.1

 

B Executive Recommendations

 

Shared Ownership Affordable Housing Programme

Cllr Carr moved and Cllr Aspden seconded the following recommendation contained in Minute 161 of the Executive Meeting held on 18 May 2017

 

Recommended:           That Council agrees a budget of £5.52m for the scheme funded from the HCA grant (£2.76m) and the HRA investment reserve (£2.76m).

 

Reason:              So that the Council can formally accept the HCA investment and deliver this affordable home ownership programme as part of the Council’s ambition to deliver a wider range of tenure products to meet the housing needs of the city.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved: That the above recommendation in respect of the funding of the Shared Ownership Affordable Housing Programme, be approved. 2

 

Capital Programme Outturn

Cllr Carr moved and Cllr Aspden seconded the following recommendations contained in Minute 13 of the Executive meeting held on 29 June 2017

 

Resolved: That the Executive recommend to Full Council the restated 2017/18 to 2021/22 programme of £252.615m as summarised in Table 3 and detailed in Annex A.

 

Reason:     To enable the effective management and monitoring of the Council’s capital programme.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved: That the above recommendation in respect of the funding of the Capital Programme Outturn, be approved.

 

York Central Update and Partnership Agreement

Cllr Carr moved and Cllr Aspden seconded the following recommendation contained in Minute 25 or the Executive meeting held on 13 July 2017.

 

Resolved: That the Executive recommends to Council that a budget of £37.4m be approved for the York Central Transport improvements funded from the West Yorkshire Plus Transport Fund grant.

 

Reason:     To ensure the delivery of York Central and to ensure that a range of access options have been considered.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved: That the above recommendation in respect of the funding of the York Central Update and Partnership Agreement, be approved. 3

 

Proposed York Outer Ring Road Improvement – Approach to Delivery

Cllr Carr  ...  view the full minutes text for item 23.

24.

Report of Deputy Leader and Questions pdf icon PDF 162 KB

To receive and consider a written report from the Deputy Leader and, to question the Deputy Leader thereon.

 

Minutes:

A written report was received from the Deputy Leader, Councillor Aspden, on his portfolio area.

 

Members were then invited to question Councillor Aspden on his report and questions were received from the floor from the following Members in relation to the subjects listed:

 

·        Cllr Craghill – requesting assurance that highways will have sufficient staff resources to enable them to respond to ward requests for highway schemes.

·        Cllr Pavlovic – housing delivery rates - support for Local Plan – provides best balance and opportunity to provide much needed housing.

·        Cllr D Myers –closure of Army barracks

 

Cllr Aspden responded directly to all the questions put to him, including supplementaries.

 

25.

Motions on Notice

To consider the following Motions on Notice under Standing Order 22:

 

Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1

 

(i)      From Cllr D Myers

 

Ethical Care Charter

“This Council notes that the UNISON Ethical Care Charter sets minimum standards to protect the dignity and quality of life for people who need homecare. It commits councils to buying homecare only from providers who give workers enough time, training and a living wage, so they can provide better quality care for thousands of service users who rely on it.

This council recognises the important job that carers do and believes that the time allocated to visits should match the needs of the clients. Clients should be allocated the same homecare worker wherever possible and zero-hours contracts should not be used in place of permanent contracts. Homecare workers should be paid for their travel time, travel costs and other necessary expenses. Visits should be scheduled so that homecare workers are not forced to rush their time with clients or leave their clients early to get to the next one on time.

This Council asks the Corporate Director: Health, Housing and Adult Social Care to prepare a report for the Executive setting out the Council's current position in the different areas covered by the Charter, and the implications of signing up to it, to inform a plan for City of York Council adopting the Charter.”

(ii)      From Cllr Carr

 

Channel 4

 

“Council notes:

 

That a consultation has recently closed soliciting views as to what extent Channel 4, a statutory body owned by the government, could more effectively contribute to regional growth, including questions as to whether all or part of its operations should be relocated outside of London;

 

There is enthusiasm throughout Yorkshire to position itself as the future home of all or part of Channel 4 should developments warrant;

 

That within Yorkshire, the Leeds City Region, and York itself would represent an ideal location for any such transfer of Channel 4 operations either in part or in full;

 

Council therefore resolves to take a proactive role in any decisions regarding the results of the consultation in order to position itself to work on behalf of bringing Channel 4 to Yorkshire and invites officers to maintain both a watching brief on developments and to put together preliminary plans to be able to respond in a timely matter to the potential outcomes of the consultation, including working with other organisations similarly enthusiastic about relocating Channel 4 to Yorkshire.” 

 

(iii)     From Cllr Cullwick

 

Mental Health

 

“Council notes that:

 

·        Mental health issues will affect 1 in 4 people at some point in their lives

·        Over 5,000 people in Yorkshire and the Humber could be affected by mental health issues

·        Mental health issues can shorten life expectancy in some cases by 15 to 20 years

·        There is often a direct link between mental health and issues such as housing, employment, family problems or debt

·        There is a growing consensus that it  ...  view the full agenda text for item 25.

Minutes:

Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1

 

(i) Ethical Care Charter

(proposed by Cllr D Myers and seconded by Cllr Shepherd)

 

“This Council notes that the UNISON Ethical Care Charter sets minimum standards to protect the dignity and quality of life for people who need homecare. It commits councils to buying homecare only from providers who give workers enough time, training and a living wage, so they can provide better quality care for thousands of service users who rely on it.

This Council recognises the important job that carers do and believes that the time allocated to visits should match the needs of the clients. Clients should be allocated the same homecare worker wherever possible and zero-hours contracts should not be used in place of permanent contracts. Homecare workers should be paid for their travel time, travel costs and other necessary expenses. Visits should be scheduled so that homecare workers are not forced to rush their time with clients or leave their clients early to get to the next one on time.

 

This Council asks the Corporate Director: Health, Housing and Adult Social Care to prepare a report for the Executive setting out the Council's current position in the different areas covered by the Charter, and the implications of signing up to it, to inform a plan for City of York Council adopting the Charter.”

 

An amendment was proposed by Cllr Runciman, and seconded by Cllr Fenton, as follows:

 

Remove the following words from the last sentence:

“to inform a plan for City of York Council adopting the Charter”

 

On being put to the vote the amendment was CARRIED.

 

A vote was then taken on the original motion, as altered by Cllr Runciman’s amendment, which was also CARRIED and it was

 

Resolved: That the original motion, as altered by Cllr Runciman’s amendment, be approved as set out below: 1

 

“This Council notes that the UNISON Ethical Care Charter sets minimum standards to protect the dignity and quality of life for people who need homecare. It commits councils to buying homecare only from providers who give workers enough time, training and a living wage, so they can provide better quality care for thousands of service users who rely on it.

This council recognises the important job that carers do and believes that the time allocated to visits should match the needs of the clients. Clients should be allocated the same homecare worker wherever possible and zero-hours contracts should not be used in place of permanent contracts. Homecare workers should be paid for their travel time, travel costs and other necessary expenses. Visits should be scheduled so that homecare workers are not forced to rush their time with clients or leave their clients early to get to the next one on time.

This Council asks the Corporate Director: Health, Housing and Adult Social Care to prepare a report for the Executive setting out the Council's current position in the different areas covered by  ...  view the full minutes text for item 25.

26.

Questions to the Leader or Executive Members

To question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Standing Order 20.

Minutes:

In accordance with Standing Order 20, Members were then invited to question Cllr Carr and/or the Executive Members in respect of any matters within their portfolio responsibility. Questions were received from the floor from the following Members in relation to the subjects listed:

 

(i) To Cllr Aspden, Deputy Leader and Executive Member for Economic Development & Community Engagement

·        From Cllr N Barnes – in relation to the process used to identify what areas should benefit for proposed extra highways funding.

·        From Cllr Warters – importance of ensuring residents and local groups are in possession of full facts with regard to local plan so they are in position to comment during consultation process.

·        From Cllr Kramm – queried why certain access solutions, ie Poppleton Road into York Central, had been excluded from further consultation on York Central. (The Deputy Leader referred Cllr Kramm to the Executive report and indicated that he would forward him a copy)

 

(ii)      To Executive Member for Culture, Leisure & Tourism

·        From Cllr Hunter – request to commit to full open consultation on potential improvements to playing fields at Chesney Fields.

 

(iii)     To Executive Member for Transport and Planning

·        From Cllr Flinders – regarding measures to reduce congestion in the city, and air quality issues

 

The Executive Members responded directly to all the questions, including supplementary ones, put to them.

 

27.

Report of Executive Member pdf icon PDF 91 KB

To receive a written report from the Executive Member for Finance and Performance and to question the Executive Member thereon, in accordance with Standing Order 19.

Minutes:

Council received a written report from Cllr Carr, Executive Member for Finance and Performance.

 

Resolved: That the report of the Executive Member for Finance and Performance be received and noted.

 

Members were then invited to question Cllr Carr on his report and questions were received from the floor from the following Members in relation to the subjects listed:

 

·        Cllr Fenton – Customer Services - update on move of transactional revenues and benefits services online, and on MyAccount facility.

 

·        Cllr N Barnes – Financial Management - concern that individual departments were over budget at end of year, particularly Economy and Place

 

·        Cllr Craghill – Asset Management - believes that Asset Management Strategy should include assets of value to communities as well as assets of financial value.

 

·        Cllr Warters – Review of Administration and Accommodation – asked that Executive Member ensures rapid public dissemination of formal report of LGA peer review team of council’s procurement service when it is available.

 

·        Cllr Kramm – Human Resources – ability to deal with individual cases of under-performance and breaches of processes.

 

Cllr Carr responded directly to the questions put to him.

 

28.

Scrutiny - Report of the Chair of the Customer and Corporate Services Scrutiny Management Committee pdf icon PDF 85 KB

To receive a report from Councillor Williams, the Chair of the Customer & Corporate Services Scrutiny Management Committee (CCSMC), to update Council on scrutiny work and to set out any recommendations that may be made to Council in relation to that work.

 

Additional documents:

Minutes:

Council received the report of the Chair of the Customer and Corporate Services Scrutiny Management Committee on the work of the Committee. Council was asked them to endorse the Annual Scrutiny Report attached to the agenda papers, in line with the recommendation of the Customer and Corporate Services Scrutiny Management Committee from its meeting on 12 June 2017.

 

Councillor Williams moved and Cllr Galvin seconded acceptance of the report and recommendation of the Committee.

 

Resolved:  That the report of the Customer and Corporate Services Scrutiny Management Committee be noted and the Annual Scrutiny Report be approved.

 

Reason:     To update Members on the work of the committee and to ensure the Council receives an Annual Scrutiny Report in accordance with Constitutional requirements.

 

29.

Allocation to Seats and Appointments to the Council Structure and Outside Bodies for 2017/18 and Revisions to Health & Wellbeing Board Terms of Reference pdf icon PDF 110 KB

At its Annual General Meeting, Full Council considered the allocation of seats on Committees and other bodies for 2017/18 and made appointments for the current Municipal Year, based on the then proportionality of the Council with 45 elected Members and two vacancies, pending By-Elections.  This report sets out details of the proposed new arrangements, as a result of the By-Elections held on 8 June 2017 for Hull Road and Micklegate wards.

 

Additional documents:

Minutes:

Council considered a report which set out details of the proposed new arrangements with regard to the revised allocation of seats, as a result of the By-Elections held on 8 June 2017 for Hull Road and Micklegate wards. The report also set out proposed revised appointments as a result of changes to proportionality but also to include standard in year changes in committee places. The report also sought Members approval for some slight amendments to the Terms of Reference of the Health and Wellbeing Board, further to those agreed at the Annual Meeting.

 

Resolved:  (i)      That the revised allocation of seats detailed at Annex A be approved.

 

(ii)      That the appropriate revised appointments to committees, as set out in Annex B be approved.

 

(iii)     That the further revisions to the Health and Wellbeing Board Terms of Reference, set out in Annex C to the report be approved.

 

Reason:     To fulfil the Council’s statutory and constitutional requirements.

 

 

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