Agenda, decisions and minutes

At this point, Members are asked to declare any personal or prejudicial interest they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.

Councillor Hogg declared a general personal non-prejudicial interest as a member of the Museums’ Trust, a member of Visit York and an employee of the National Railway Museum.

To approve and sign the minutes of the meeting held on 25^th March 2008.

RESOLVED:             That the minutes of the meeting of the Executive Member for Leisure and Culture and Advisory Panel held on 25 March 2008 be approved and signed by the Chair as a correct record.

At this point in the meeting, members of the public who registered their wish to speak regarding an item on the agenda or an issue within the Board’s remit can do so.  The deadline for registering is 5pm on Monday 2^nd June 2008.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report is to:

·        inform Members of the final outturn position of the 2007/08 Capital Programme.

·        advise Members of changes to existing schemes to allow the more effective management and monitoring of the Capital Programme.

·        inform Members of any slippage in budgets between financial years.

·        inform Members of any new schemes and seek approval for their addition to the 2008/09 to 2010/11 Capital Programme.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the updates to schemes, as detailed in the report, be noted;

(ii)     That the scheme reprofiling and slippage detailed in the report and summarised in Annex A be agreed;

(iii)    That, subject to the latest budget position following the analysis of tenders, the decision on funding the expected budget shortfall on the York High Pool Scheme be referred to the Executive;

(iv)    That the remainder of the revised capital programme, as set out in Annex A, be approved.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:To enable the effective management and monitoring of the capital programme.

Members received a report which informed them of the final outturn position of the 2007/08 Capital Programme and advised them of changes to existing schemes to allow the more effective management and monitoring of the Capital Programme.  It also informed them of any slippage in budgets between financial years and any new schemes, and sought approval for their addition to the 2008/09 to 2010/11 Capital Programme.

The result of the amendments described in the report was to produce a revised capital programme for 2007/08 of £2.609m, funded by £0.663m of external resources, and which resulted in a net cost to the Council of £1.946m.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the updates to schemes, as detailed in the report, be noted;

(ii)     That the scheme reprofiling and slippage detailed in the report and summarised in Annex A be agreed;¹

(iii)    That, subject to the latest budget position following the analysis of tenders, the decision on funding the expected budget shortfall on the York High Pool Scheme be referred to the Executive;²

(iv)    That the remainder of the revised capital programme, as set out in Annex A, be approved.³

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:To enable the effective management and monitoring of the capital programme.

This report analyses performance by reference to the service plan, the budget, and the performance indicators for all of the services funded through the Leisure and Culture budget.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the performance of services within the directorate funded through the Leisure and Culture budget be noted;

(ii)     That the draft revenue outturn for 2007/08 be approved and it be noted that the overspend will be funded from the Council’s reserves.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:                        To monitor and review performance in the portfolio area.

Members received a report which analysed performance by reference to the service plan, the budget, and the performance indicators for all of the services funded through the Leisure and Culture budget.

The draft outturn for 2007/08 was £8,723k.  This compared with a current approved budget of £8,678k, a net overspend of £45k or 0.5%. 

Members requested that all performance indicator charts included in the annexes to the report be provided in colour with future monitoring reports.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That the performance of services within the directorate funded through the Leisure and Culture budget be noted;

(ii)     That the draft revenue outturn for 2007/08 be approved and it be noted that the overspend will be funded from the Council’s reserves.¹

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:                        To monitor and review performance in the portfolio area.

This report asks the Executive Member to agree to:

·        A new service level agreement being drawn up between the Council and York High School for the provision of community sports facilities, adding the new swimming pool and hydrotherapy pool to the existing facilities to create an integrated service

Interim arrangements whereby the Sport and Active Leisure team will provide extra support to York High School over the next 3 years to ensure a smooth service transition from the current Edmund Wilson Pool to the new York High pool

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That it be agreed that an amended service level agreement be drawn up with the governors of York High School to include the new swimming and hydrotherapy pool facilities within integrated community facilities, in accordance with Option A set out in the report, subject to:

a)      the agreement running to 31 March 2013;

b)      the facility operator remaining the Sport & Active Leisure Team until at least 31 March 2011;

c)      the Council providing additional management capacity until 31 March 2011;

d)      agreement of a final business plan in line with the parameters set out in paragraph 23 of the report.

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:To provide enhanced community sports facilities for the people of York.

Members received a report which sought agreement to a new service level agreement being drawn up between the Council and York High School for the provision of community sports facilities, adding the new swimming pool and hydrotherapy pool to the existing facilities to create an integrated service.  It also sought approval for interim arrangements whereby the Sport and Active Leisure team would provide extra support to York High School over the next 3 years to ensure a smooth service transition from the current Edmund Wilson Pool to the new York High pool.

The report presented the following options for consideration:

·  Option A: York High Extended Schools Board manage the new facility, with the existing service level agreement amended to reflect the extended scope of the business;

·  Option B: The Council’s Sport & Active Leisure Team take responsibility for the management of the new facility, with a new service level agreement to reflect the different arrangements for the sports facilities and the new pool;

·  Option C: The Council take back the management of all the community facilities.

Advice of the Advisory Panel

That the Executive Member be advised:

(i)           That it be agreed that an amended service level agreement be drawn up with the governors of York High School to include the new swimming and hydrotherapy pool facilities within integrated community facilities, in accordance with Option A set out in the report, subject to:

a)      the agreement running to 31 March 2013;

b)      the facility operator remaining the Sport & Active Leisure Team until at least 31 March 2011;

c)      the Council providing additional management capacity until 31 March 2011;

d)      agreement of a final business plan in line with the parameters set out in paragraph 23 of the report.¹

Decision of the Executive Member

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:To provide enhanced community sports facilities for the people of York.