Agenda, decisions and minutes

At this point, Members are asked to declare any personal or prejudicial interest they may have in the business on this agenda.

Members were asked to declare any personal or prejudicial interests they may have in the business on the agenda. None were declared.

To approve and sign the minutes of the meeting held on 22^nd January 2008.

RESOLVED:             That the minutes of the meeting of the Executive Member for Leisure and Culture and Advisory Panel held on 22^nd January 2008 be approved and signed by the Chair as a correct record.*

*These minutes were approved and signed by the Executive Member on the day after the meeting..

At this point in the meeting, members of the public who registered their wish to speak regarding an item on the agenda or an issue within the Board’s remit can do so.  The deadline for registering is 5pm on Thursday 20^th March 2008.

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

report seeks approval to purchase Lifelong Learning and Culture programmes through Service Level Agreements. 

Advice of the Advisory Panel

That the Executive Member be advised to approve the proposed Service Level Agreement awards of more than £5,000 to Cube Media and Friends of St Nicholas Fields as set out in paragraph 12 of the report.

Decision of the Executive Member

RESOLVED:             That the Advice of the Advisory Panel be accepted and endorsed.

REASON:                  To provide a programme that contributes to meeting the Council’s objectives.           

Members considered a report that sought approval to purchase Lifelong Learning and Culture programmes through Service Level Agreements (SLA). The following applications had been received in for SLA funding of over £5,000:

·        Cube Media: An SLA is proposed for programmes providing affordable access and creative opportunities in sound, media and video that target groups with special needs. These are important programmes for target groups that the Council does not have the skills to provide itself.

·        Friends of St Nicholas Fields: An SLA is proposed to operate, conserve and develop St Nicholas Fields on behalf of the Council. Without this SLA the land would have to be managed by the Council. Such an arrangement would be more expensive and fail to reap the benefits of voluntary action that the Friends provide.

·        York Early Music Foundation: During the year there is a proposed merger with the National Centre for Early Music. Officers will use delegated powers to enter into an SLA for £5,000 in respect of the July and December early music festivals.

·        Pilot theatre: Officers will use delegated powers to provide a grant for £1,820 to support local delivery of Pilot’s nationally acclaimed theatre work with young people including the development of European exchange projects and four new theatre productions targeted at ages 5 to 25.

Members discussed the focus of Pilot Theatre, the amount of funding available for sports and parks SLAs. Officers agreed to attach an annex to the next report regarding Purchasing from the Not for Profit Sector outlining details of the smaller SLAs.

Advice of the Advisory Panel

That the Executive Member be advised to approve the proposed Service Level Agreement awards of more than £5,000 to Cube Media and Friends of St Nicholas Fields as set out in paragraph 12 of the report.*¹

*The Executive Member for Leisure and Culture accepted and endorsed the advice of the Advisory Panel at 9.30am on Wednesday 26^th March 2008. The decisions are detailed on the Decision Sheet attached as an annex to these minutes.

The purpose of this report is to seek approval for the Service Plan for council services that are managed within the Lifelong Learning & Culture service arm.  Some of these services fall within the Leisure and Culture portfolio and some within the Children’s Services portfolio and the complete plan is therefore being presented to both executive members.

Advice of the Advisory Panel

That the Executive Member is advise to approve the Service Plan attached to this report.

Decision of the Executive Member

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In order to ensure that the Lifelong Learning and Culture management team is in a position to implement the strategic priorities of the directorate.   

Members considered a report that sought approval for the Service Plan for Council services that are managed within the Lifelong Learning and Culture service arm. Some of these services fall within the Leisure and Culture portfolio and some within the Children’s Services portfolio and the complete plan is therefore being presented to both Executive members. The services covered by the plan are as follows:

·        Adult and Community Education

·        Arts and Culture

·        Sport and Active Leisure

·        Parks and Open Spaces

·        Libraries and Heritage.

Members asked Officers how they were going to implement the ‘5 Big Ideas’ detailed in the Service Plan and the Assistant Director (Lifelong Learning and Culture) said that they would be using all new technologies available to them as well as pooling marketing resources to enable the Council to provide the public with the information required.

Officers were asked whether there would be any further monitoring reports and they responded that there would be quarterly monitoring reports. Detailed workplans were also available and Members of the Committee asked that these were circulated to them.¹

Advice of the Advisory Panel

That the Executive Member is advise to approve the Service Plan attached to this report.*²

*The Executive Member for Leisure and Culture accepted and endorsed the advice of the Advisory Panel at 9.30am on Wednesday 26^th March 2008. The decisions are detailed on the Decision Sheet attached as an annex to these minutes.