Agenda and minutes

At this point in the meeting, Members will be invited to declare any personal or prejudicial interests they may have in the business on the agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda. None were declared.

To approve and sign the minutes of the meeting of the Scrutiny Management Committee held on 18 May 2009 and the minutes of the Planning Enforcement Ad Hoc Scrutiny Committee held on 18 May 2009, as the Ad Hoc Committee has now held its final meeting.

RESOLVED:That the minutes of the meetings of the Scrutiny Management Committee and the Planning Enforcement Ad Hoc Scrutiny Committee held on 18 May 2009 be signed as a correct record.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Committee’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Friday 24 July 2009 at 5 pm.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report highlights the agreed changes to the Overview and Scrutiny function in York, detailing the terms of reference for the new committees and the resources available to support this function.

Members received a report that highlighted the agreed changes to the Overview and Scrutiny function in York, detailing the terms of reference for the new committees and the resources available to support the function.

It was noted that, although only three meetings of the Scrutiny Management Committee had been scheduled, it was likely that an additional meeting would need to be convened.

RESOLVED:            That the contents of the report be noted.

REASON:            To inform Members of the new arrangements for scrutiny.

This report presents the final report of the Planning Enforcement Ad Hoc Scrutiny Committee.

Members received a report that presented the final report of the Planning Enforcement Ad Hoc Scrutiny Committee. 

The Chair of the Ad Hoc Committee went through the key findings and recommendations.  Members welcomed the recommendations that were being put forward.

SMC Members commended the report and thanks were expressed to the Members of the Planning Enforcement Ad Hoc Scrutiny Committee for their work in carrying out the review, to the Scrutiny Officer for the clarity and presentation of the draft final report and to those officers who had contributed to the review.

RESOLVED:That the contents of the final report of the Planning Enforcement Ad Hoc Scrutiny Committee be noted and the recommendations endorsed by SMC.

REASON:      To inform the Executive’s consideration of the final report.

This report presents the work plans of all five Scrutiny Committees.  It also details the referrals made by those Committees to Scrutiny Management Committee.

Members received a report that presented the work plans of all five Scrutiny Committees.  It also detailed the referrals made by those Committees to Scrutiny Management Committee.

It was noted that the Effective Organisation Overview and Scrutiny Committee had identified the following issues as specific areas of concern and had referred them to SMC for consideration in their role of allocating workplans and allocating responsibility for issues identified as possibly falling across two or more Overview and Scrutiny Committees:

• Significant budget pressures in both Children’s Services and HASS
• The underachievement of income for Newgate Market
• Concerns regarding graffiti and litter

It was noted that the Economic and City Development Overview and Scrutiny Committee had already requested further information on Newgate Market.

RESOLVED:            (i)            That the contents of the report be noted.

(ii)               That, in respect of the referrals made by the Effective Organisation Overview and Scrutiny Committee, SMC recommend that¹:

·        The budget pressures in Children’s Services and HASS be considered by the Learning and Culture Overview and Scrutiny Committee² and the Health Overview and Scrutiny Committee³ respectively.

·        The underachievement of income for Newgate Market be considered by the Economic and City Development Overview and Scrutiny Committee³.

·        The concerns regarding graffiti and litter be forwarded to the Community Safety Overview and Scrutiny Committee in the first instance.  If the Committee did not consider it appropriate to pursue the issue at this time, the matter was to be referred back to SMC for further consideration².

REASON:      In accordance with SMC’s role of monitoring workplans and allocating responsibility for issues identified as possibly falling across two or more Overview and Scrutiny Committees.