Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: West Offices, Station Rise, York YO1 6GA

Contact: Robert FIintoft 

No. Item


Declarations of Interest

At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.



At this point in the meeting, Members of the Committee are asked to declare any personal, prejudicial or pecuniary interests in the business on the agenda.  None were declared.


Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is at 5.00pm on Monday 16 November 2020.


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.  


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.





The Chair reported that there had been no registrations to speak at the meeting under the Council’s public participation scheme.


Strategic Partnership Agreement pdf icon PDF 200 KB

Further to the meeting of Full Council on Thursday 29 October, the Customer and Corporate Services Scrutiny Management Committee are asked to consider the Strategic Partnership Agreement. The Leader and Chief Operating Officer will be in attendance to assist the committee.

Additional documents:


Further to the decision of Full Council at its meeting on 29 October 2020, calling on this Committee to consider the Strategic Partnership Agreement (SPA) with North Yorkshire, Members reviewed the SPA, questioning the Chief Operating Officer and Leader of the Council on a variety of aspects of the Agreement. 


A joint presentation was given at the meeting. Firstly, the Leader set out the background context to the SPA as part of the devolution process: the aim being to work collaboratively with North Yorkshire in light of their single unitary bid, complimentary to York’s single unitary submission.  The Chief Operating Officer then went on to set out in more detail the key principles under which both authorities would work together, giving examples of existing joint working arrangements and highlighting future potential benefits and co-efficiencies, whilst remaining sovereign bodies.


A full and extensive debate ensued upon a range of issues associated with entering into such a Strategic Partnership Agreement and broadly covering:


·         Why it was not possible to consider similar arrangements with other Councils at this point in time;

·         Contingency arrangements should the Government not support York’s preferred option;

·         Existing joint working arrangements;

·         The purpose of the SPA to deliver services effectively together where possible, whilst retaining individual sovereignty of services/staff;

·         The potential for some staff to relocate in the longer term or operate from split sites;

·         Continuing importance of involving scrutiny as the process on devolution, in general, emerges and develops;

·         Future contractual arrangements and the need for careful consideration, including representation on any management boards, eg Yorwaste

·         Any potential impact on directly elected Mayors, moving forward;


In addition to the above, there was a wider core debate about the potential for including within the SPA some key specific principles which might be of benefit to York residents, such as a commitment to staff being paid the real living wage and embedding social value principles within any procurement contracts. In response to that debate, the Leader explained the context of the SPA within the wider proposals to unlock devolution and suggested adding a reference to the document to clarify the intention for it be read as part of the aspirations for York as a whole set out in its devolution ‘Asks’. The Chief Operating Officer confirmed that the Council was currently bound by and operated in accordance with a range of codes, rules and policies, such as financial regulations and procurement rules, which governed York’s key contractual arrangements, irrespective of any Strategic Partnership Agreement.


Finally, it was moved and seconded by Councillors Fenton and Pearson that a letter from this Committee be included as part of the final submission to the Secretary of State, endorsing the key principles of the proposed Strategic Partnership Agreement, having given the matter careful scrutiny and on the proviso that the context setting references suggested by the Leader be incorporated.


A named vote was taken, in accordance with the Council’s Standing Orders for Remote Meetings, given the significance of the issue under debate for York,  ...  view the full minutes text for item 50.


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