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Agenda and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Jayne Carr  Democracy Officer

Items
No. Item

1.

Appointment of Chair

To appoint a Chair of the Joint Standards Committee for the municipal year.

Minutes:

Resolved:  That Councillor Runciman be appointed as Chair of the Joint Standards Committee for the municipal year.

 

2.

Appointment of Vice-Chair

To appoint a Vice-Chair of the Joint Standards Committee for the municipal year.

 

Minutes:

Resolved:  That Councillor Perrett be appointed as Vice-Chair of the Joint Standards Committee for the municipal year.

 

3.

Declarations of Interest

At this point, Members are asked to declare:

·         Any personal interests not included on the Register of Interests

·         Any prejudicial interests or

·        Any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they may have in respect of business on the agenda.  None were declared.

4.

Minutes pdf icon PDF 94 KB

To approve and sign the minutes of the meeting of the Joint Standards Committee held on 24 February 2016.

 

Minutes:

Resolved:  That the minutes of the meeting of the Joint Standards Committee held on 24 February 2016 be confirmed and signed as a correct record.

5.

Minutes of Sub-Committees pdf icon PDF 11 KB

To approve and sign the minutes of the Assessment Sub-Committee meetings of:

·        15 June 2016

·        12 July 2016

 

 

Additional documents:

Minutes:

Resolved:  That the minutes of the Assessments Sub-Committee meetings of 15 June 2016 and 12 July 2016 be approved and signed as a correct record.

 

6.

Public Participation

At this point in the meeting, members of the public who have registered their wish to speak, regarding an item on the agenda or an issue within the remit of the Joint Standards Committee, may do so.  The deadline for registering is 5:00 pm on Tuesday 2 August 2016.  To register to speak please contact the Democracy Officer for the meeting on the details at the foot of the agenda.

 

Filming or Recording Meetings

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at https://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_council_meetingspdf

 

Minutes:

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

7.

Review of Complaints for the last Municipal Year pdf icon PDF 114 KB

This annual report provides an overview of the standards complaints received during the previous municipal year.

Minutes:

Members considered a report which gave details of the standards complaints received during the previous municipal year. 

 

Members noted that the number of complaints was similar to the previous year.  Although no hearings had taken place during the previous municipal year, it would be necessary for two cases to be considered by the Hearings Sub-Committee in September/October 2016.

 

Resolved:  That the report be noted.

 

Reason:     To ensure that the Committee continues to make an effective contribution to ethical standards within the City Council.

 

8.

Monitoring Report on Complaints Received pdf icon PDF 57 KB

This report updates the committee on current business as regards complaints.

Minutes:

Members considered a report which provided an update on current business as regards complaints.  Referring to paragraph 2 of the report, the Monitoring Officer stated that since the report had been published, a fifth complaint had been received.

 

Resolved:  That the report be noted.

 

Reason:     To ensure that the committee is aware of current levels of activity.

9.

Meeting of North Yorkshire and York Standards Committees Chairs and Monitoring Officers

Feedback will be given on a recent meeting of North Yorkshire and York Standards Committees Chairs and Monitoring Officers.  Members will be invited to discuss possibilities for future joint meetings and joint working.

Minutes:

The Monitoring Officer gave a verbal report on a recent meeting of North Yorkshire and York Standards Committees Chairs and Monitoring Officers.  He stated that the meeting had been very useful and it was proposed to invite the Independent Persons to future meetings. The items that had been discussed had included:

·        Possibilities in respect of joint working.

·        Sanctions available when breaches of the Parish Councillors’ Codes of Conduct had occurred.

·        Parish Council governance issues and the role of the Local Councils Association in supporting parish councils.

 

Resolved:  That the report on the meeting of the North Yorkshire

and York Standards Committees Chairs and Monitoring Officers be noted.

 

Reason:     To update the committee on the discussions that had

taken place and to provide an opportunity for input on possibilities for future joint meetings.

10.

Review of Work Plan pdf icon PDF 23 KB

Members are asked to give consideration to the committee’s work plan and suggest items for inclusion on the agendas for this municipal year.

Minutes:

Members gave consideration to the committee’s work plan and were asked to suggest items for inclusion on the agendas for the municipal year.

 

Members agreed that future meetings of the committee would commence at 4.00pm.

 

Resolved:  That the work plan be approved subject to the following1:

·        Meeting of 14 September 2016 to be cancelled

·        Planning Panels Report - agenda item for meeting in November 2016

·        Chief Officer of the Yorkshire Local Councils Association to be invited to attend the meeting on 16 November 2016 to provide details of the Association’s work in supporting parish councils to maintain good governance and the training it offers to parish councillors.

·        Members serving on outside bodies – agenda item for meeting of 1 February 2017

 

Reason:     To ensure that the committee has a planned programme of work in place.

 

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