Agenda and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal of prejudicial interests they might have in the business on the agenda.

Councillor Morley registered a personal non-prejudicial interest in Plans item 4a (J H Shouksmith and Sons Ltd, Outgang Lane, Osbaldwick, York) as the applicant and his family had been members of the Church he had previously attended as well as that he presently attended.)

To approve and sign the minutes of meetings of the Sub-Committee held on 8 and 29 May 2008.

RESOLVED:             That the minutes of meetings of the Sub-Committee held on 8 and 29 May 2008 be approved as correct records and be signed by the Chair.

The following site was inspected before the meeting:

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Sub-Committee’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Wednesday 11 June 2008 at 5.00pm.

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme, on general issues within the remit of the Sub-Committee.

To determine the following planning application related to the East Area.

Members considered a schedule of reports of the Assistant Director (Planning and Sustainable Development) relating to the following planning application, outlining the proposals and relevant policy considerations and setting out the views and advice of consultees and officers.

Erection of 3 no. two storey pitched roof buildings comprising 8 no. business units for B1, B2 and B8 uses, with associated access, parking, cycle storage and landscaping [Osbaldwick Ward] [Site Visit].

Members considered a major full application, submitted by J H Shouksmith and Sons Ltd, for the erection of 3 no. two storey pitched roof buildings comprising 8 no. business units for B1, B2 and B8 uses, with associated access, parking, cycle storage and landscaping.

Officers circulated a Sub-Committee update, which detailed that:

• Paragraph 4.19 second line should read, “it is not considered that the provision of 65 parking spaces in this location is unacceptable.”
• Confirmation that the comparison of floor area in paras. 4.5 and 4.6 was based on the gross floor area of each of the units.
• Confirmation that the DVLA would be moving from the site due to their operational requirements.
• Currently 54 staff on site including those employed by the DVLA.
• Point 8 on page 28 of the report should read, “a footway link into the site is to be provided into the site. The standard width of the path should be 2m rather than 1.5m”.
• Condition 7 should be amended to refer to “the height of the approved development shall not exceed 10 metres, as measured from existing ground level”.
• Condition 8 should be amended to read “ The areas shown on drawing no. M2463-01 Rev C as “amenity space” shall be retained at all times, shall be maintained in accordance with the management plan which prior to the development shall be submitted to and approved in writing by the Local Planning Authority…”
• Condition 21 should be amended to read “The hours of operation of each unit hereby permitted shall be confined to 8:00 to 18:00 Mondays to Saturdays and not at all on Sundays and Bank Holidays unless otherwise agreed in writing by the Local Planning Authority.”
• That in addition to the conditions recommended additional conditions were proposed to provide means of protection to the existing trees on the site during the construction period, a condition to require the developer to provide a permeable surface on parking areas and a condition to require a full company travel plan to be developed and implemented within 6 months of occupation of the site.

Representations in support of the application were received from the applicant’s agent. She circulated photographs showing the buildings and the site access. She confirmed that the applicants had been on this site for over 40 years and that they wished to demolish the 3 existing buildings and erect new head office premises, at the front of the site, and to erect smaller units for start up companies. She stated that the existing buildings were not suitable for the operational needs of the firms at present on site. With reference to the proposed conditions she stated that, at present, no planning restrictions covered the site, and that the condition proposed restricting hours of use would affect field workers and employees who took advantage of flexitime.

Members questioned details of the proposed travel plan and Officers confirmed that this would apply to the applicant and apply to individual firms through their leases. Concerns were also expressed  ...  view the full minutes text for item 5a

Any other business which the Chair considers urgent under the  Local Government Act 1972

The Chair introduced Laura Bootland, the new Democracy Officer for the East Area Planning Sub-Committee, to her first meeting. He also thanked Jill Pickering, Democracy Officer for her work with the Sub-Committee.