Agenda and minutes

The following site was inspected before the meeting:

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.

Councillor Hyman declared a personal and prejudicial interest in Plans Item 4f (31 Lea Way, Huntington) as he knew the architect. He left the room and took no part in the debate.

Councillor Cregan declared a personal and prejudicial interest in Plans Item 4b (J A Magson, Audax Road, York) as his daughter worked for Network Rail. He left the room and took no part in the debate.

To approve and sign the minutes of the last meeting of the Sub-Committee held on 12 July 2007.

RESOLVED:             That the minutes of the meeting of the Sub-Committee held on 12 July 2007 be approved as a correct record and signed by the Chair.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Sub-Committee’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Wednesday 8 August 2007.

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

To determine the following planning applications related to the East Area.

Members considered a schedule of reports of the Assistant Director (Planning and Sustainable Development), relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views and advice of consultees and officers.

Two storey side and single storey rear extensions [Hull Road Ward].

It was reported that this application had been withdrawn prior to the meeting.

New cladding to external elevations and installation of plant including new enclosure [Skelton, Rawcliffe, Clifton Without Ward].

Consideration was given to a major full application, submitted by Network Rail Corporate Offices, for new cladding to external elevations and installation of plant including new enclose at J A Magson Ltd, Audux Road, York.

Officers updated that paragraph 3.3 of the report should read Clifton Without Parish Council and not Clifton Without Planning Panel. They also said that conditions 7, 8 and 9 (as set out in the report) were no longer relevant.

Members agreed that condition 7 be retained as external work would be taking place. They agreed that conditions 8 and 9 could be removed.

RESOLVED:             That the application be approved subject to the conditions outlined in the report excluding conditions 8 and 9.         

REASON:                  That the proposal, subject to the conditions listed in the report (excluding conditions 8 and 9), would not cause undue harm to interests of acknowledged importance, with particular reference to design, landscaping, sustainability, cycle parking standards, highway safety and accessibility. As such the proposal complies with Policies GP1, GP4a, GP9, GP11, T4 and T20 of the City of York Local Plan Deposit Draft.

Proposed conversion of redundant agricultural buildings to 3 No. domestic dwellings (re-submission) [Heslington Ward].

Members considered a full application, submitted by Mr Brown, for the proposed conversion of redundant agricultural buildings  to 3 No. domestic dwellings (resubmission).

Officers updated that conditions 3, 6 and 20 in the report and had been amended. An e-mail had been received from Mr Morgan at Mo Mo Architecture (agents for the applicant) which answered some of the questions that had been raised at the site visit the previous day.  The e-mail confirmed that:

• The Barn A site area was 1605 sq.m, the extension was 187 sq.m.
• The windows to the North east elevation of Barn A have always been open
• With regard to materials, these will be clay pantiles and reclaimed brickwork to approval and to match in with the existing structures.
• Pedestrian access will be allowed to the garden area to the north of Barn B, for the purpose of maintenance and repair, and removal of garden waste, an additional bin will be provided.
• Effort will be made to retain the plum tree to the garden of Barn D

An e-mail had also been received from a local resident in objection to the proposed development.  The e-mail raised concerns regarding the Garden Plot being overdeveloped, possible use of the new accommodation to house students, overlooking from rear windows, sealing of the upper door at the rear of the property and the pitch of the roof of Barn A.

Representations were received from the agent to the applicant who clarified the points listed in his e-mail (as set out above). Members asked him whether he had submitted a sustainability statement and he replied that he had not yet been asked for one. Members requested that the officers address the sustainability concerns directly with the applicant and his agent.

Members discussed the existing door on the upper floor of Barn A and agreed that it should not be blocked off as it was a feature of the building. They agreed that it was an excellent and high quality development of what was a derelict site. Some Members felt that there should be more provision for recycling, more garden space and railings on the steps leading from the upper door. Members agreed that sustainability was very important and requested that a sustainability statement be provided.

RESOLVED:             That the application be approved subject to the conditions listed in the report and the following amended conditions:

1.      [Amended condition 3 to read as follows with amendments in italics] – Notwithstanding the provisions of Article 3 of the Town and Country Planning (General Permitted Development) Order 1995 (or any Order revoking or re-enacting that Order), development of the type described in Classes A, B, C, D, E, F and H of Schedule 2 Part 1 of that Order shall not be carried out without the prior written consent of the Local Planning Authority.

Reason: In the interests of the amenities of the adjoining residents the Local Planning Authority considers that it should exercise control over any future extensions or alterations which without this  ...  view the full minutes text for item 25c

Change of use from 2 no. maisonettes to single house in multiple occupation [Fishergate Ward].

Consideration was given to a full application, submitted by Mr M R Bradley, for the change of use from 2 No. maisonettes to single house in multiple occupation.

Officers updated that they had received an extra plan indicating the location of cycle and bin storage.

Representations were received from the Applicant’s Agent who had attended to answer any questions that arose.

RESOLVED:              That the application be approved subject to the conditions listed below and those outlined in the report.

1.       There shall be no vehicle parking or storage of refuse bins on the forecourt of nos.196 and 198 Fulford Road in association with the use hereby approved at any time.

Reason:  In the interests of the general amenity of the area and to preserve the character and appearance of the Fulford Road Conservation Area.

REASON:                  That the proposal, subject to the conditions listed in the report, would not cause undue harm to interests of acknowledged importance, with particular reference to visual amenity, the conservation area, setting of the adjacent listed building, residential amenity of both future and surrounding occupants and highway safety. As such the proposal complies with national advice in PPS3 (Housing) and PPG15 (Planning and the Historic Environment), Policy E4 of the North Yorkshire County Structure Plan (Alteration No.3 Adopted 1995) and Policies HE2, HE3, T4, H8 and H11 of the City of York Draft Local Plan.

Creation of multi use games area (MUGA) [Heworth Ward].

Members considered a general regulation application (Reg 3), submitted by the City of York Council, for the creation of a multi use games area at Tang Hall County Primary School.

Officers asked Members to delegate, to themselves, the details regarding satisfactory and secure access to the Multi Use Games Area and to the changing facilities and toilets within the school buildings outside of school hours. Members agreed.

RESOLVED:             That the Officers be delegated authority to approve the application subject to receipt of satisfactory details of access to the school in order to not compromise the safety of the school.

REASON:                  That, subject to the conditions outlined in the report, the proposal would not cause undue harm to interests of acknowledged importance, with particular reference to design and impact on residential amenity. As such the proposal complies with Policy GP1 of the City of York Local Plan Deposit Draft.

Erection of 14 no. dwellings after demolition of existing house (resubmission) [Huntington/New Earswick Ward].

Members considered a major full application, submitted by Carlyn Limited, for the erection of 14 no. dwellings after demolition of existing house (resubmission).

Officers updated that there was a correction to the information contained in paragraph 1.1 of the report regarding the mix of dwelling types. The correct mix was four 2 bedroom houses, five 3 bedroom houses, four 4 bedroom houses and one 4 bedroom dormer bungalow.

An additional representation, in objection to the proposed development, had been received from a local resident and this was circulated at the meeting. It contained the following points:

·        There would be an increase in traffic arising from the additional 14 dwellings adding to the already existing problems regarding the volume of traffic in the vicinity.

·        An additional 14 properties will put a strain on the already heavily stretched utilities; especially on drainage and water.

·        The noise and disturbance of the construction of 14 dwellings will be unbearable.

Officers had now received a revised surface water and foul water drainage scheme and further comments had been received from City of York Council Structures and the Drainage Engineer. Additional information had also been provided by the applicant regarding the location of the culvert to which the Foss Internal Drainage Board had referred. This has been shown to be 6 metres outside of the site boundary. No surface water drainage connection to the culvert is proposed.

A further document had also been received from York Consultancy, regarding drainage, and this was circulated at the meeting. This stated that the proposed foul and surface water design was now acceptable with the following condition:

·        The surface water attenuation scheme should be designed in accordance with the submitted plans, to adoptable standards, and offered for adoption to Yorkshire Water under a Section 104 Agreement.

·        The outfall discharge should be limited to 4 litres per second to the existing sewer (in the 1 in 30 year return period) and this will be limited by the use of a vortex control chamber provided by HydroBrake or Crown Water or similar.

·        The pipe from the vortex control chamber to the existing adopted sewer should be a 150mm pipe laid at minimum falls.

·        Finished ground levels should not differ significantly from the existing.

·        Foul sewerage shall be in accordance with the submitted plans.

Members questioned whether the drainage plans would be sufficient and Officers responded that the drainage engineers were happy with the scheme that had been put forward. Members also asked whether Yorkshire Water would be adopting the drainage system and Officers said that this was unknown but the system would be built to adoptable standards.

Representations were received, in objection, from a local resident who said that the proposed development would overload the sewage/drainage system which was already inadequate. There was a very high water table in the area and this plot of land was lower than the surrounding area. He did not believe that the sewerage and drainage problems had been addressed properly.

Representations were received, in support of  ...  view the full minutes text for item 25f

Change of use from print works (Class B2) to storage for medical records (Class B8) and alterations to rear [Skelton, Rawcliffe, Clifton Without  Ward].

Consideration was given to a major full application, submitted by Ken Kay, for the change of use from print works (Class B2) to storage for medical records (Class B8) and alterations at the rear.

Members discussed the security on the site considering the confidentiality of the material to be stored there.

RESOLVED:             That the application be approved subject to the conditions listed in the report.

REASON:                  That, the proposal, subject to the conditions listed in the report, would not cause undue harm to interests of acknowledged importance, with particular reference to employment development, visual appearance and highway issues. As such the proposal complies with policies E4, GP1, T4 and T13a of the City of York Local Plan Deposit Draft.