Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda.

To consider the exclusion of the press and public from the meeting during consideration of the following:

Annexes to Agenda Items 5, 6, 7 (Six Month Redundancy Summary, Pension or Exit Discretion and Redundancy) on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to

agenda items 5,  6 and 7 (Six Month Redundancy Summary, Pension or Exit Discretion and Redundancy)(Minute Items 33, 34 and 35 refer) on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local

Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order

2006).

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 19 September 2016.

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 19 September 2016 be approved and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 14 October 2016 at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or recorded and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been one registration to speak at

the meeting under the Council’s Public Participation Scheme.

Gwen Swinburn spoke about her concerns regarding to Council recruitment and staff management. She also referred to access to information that Members received and the terms of reference of the Committee, in regards to appointments to outside bodies.

This report advises the Committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.  This summary information covers the period from April 2016 to September 2016.  The report also provides an overview and analysis of all redundancies which have been made in the council since 2011.

Members considered a report which advised them of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy. The report also provided an overview and analysis of all redundancies which had been made by the council since 2011.

Annex A of the report provided summary information of all council redundancies from April 2011 to September 2016.

Two additional confidential annexes, Annexes B and C, were circulated to Members at the meeting which provided an analysis and summary of council redundancies for the period April 2016 to September 2016 and detailed further information about the redundancies.

Regarding comments raised by the public speaker, the Head of Human Resources and Organisational Development apologised for the error which led to the omission of Annex A being published with the original published agenda, which had now been rectified. Members were informed of the reasons for the circulation of the confidential annexes at the meeting, and why it could not be provided to them beforehand, which was due to the confidential nature of the information.

Resolved:   That Members note the information provided in Annexes A & B and the expenditure associated with the proposed dismissal of the employees on the grounds of redundancy detailed in Annex C.

Reason:     In order to provide an overview of the expenditure and to maintain transparency and scrutiny of the process. 

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with pension or exit discretions in accordance with council policy.

Members received a report which advised them of  the expenditure associated with a pension discretion in accordance with council policy.

A confidential annex which detailed a request for flexible retirement was circulated amongst Members.

Resolved: That the flexible retirement which was proposed be agreed.

Reason:     In order to provide an overview of expenditure and to

consider whether the Council should exercise its

discretionary powers to make enhancements.

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.

Members received a report which advised them of the expenditure associated with the proposed dismissal of an employee on the grounds of voluntary redundancy.

A confidential annex which detailed the background and expenditure surrounding the proposal was circulated amongst Members.

Resolved: That the expenditure associated with the proposed dismissal of the employee on the grounds of redundancy as detailed in the annex be noted.

Reason: In order to provide an overview of the expenditure.