Local democracy during coronavirus

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Agenda and minutes

Venue: The Craven Room - Ground Floor, West Offices (G048). View directions

Contact: Catherine Clarke & Louise Cook (job share) 

Webcast: video recording

Items
No. Item

49.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda.

 

No Member present had any interests to declare.

50.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annexes to Agenda Items 5 and 6 on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to Agenda Items 5 (Redundancy) and 6 (Pension or Exit Discretion) on the grounds that they contained information relating to individuals and the financial affairs of particular

persons. This information is classed as exempt under

Paragraphs 1, 2 and 3 of Schedule 12A to Section

100A of the Local Government Act 1972 (as revised

by the Local Government (Access to Information)

(Variation) Order 2006).

51.

Minutes pdf icon PDF 60 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 11 December 2017.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 11 December 2017 be approved and then signed by the Chair as a correct record.

 

52.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 5 January at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

 

Minutes:

It was reported that there had been 3 registrations to speak at

the meeting under the Council’s Public Participation Scheme.

 

Cllr Mark Warters spoke further to Minute 48 of the last meeting, drawing out issues relating to governance and transparency and specifically referring to the resolution regarding ‘an appropriate report’ for Audit & Governance Committee.  He queried what that would mean in practice.

 

He then referred to impending legal action regarding matters arising at and relating to a meeting of Audit & Governance Committee in February 2017 and to what were, in his opinion, deficiencies in transparency and process since then. Finally, he queried why the two councillors who had been removed from the Executive  had not yet been reinstated and requested the Chair to consider reviewing the situation at the next meeting of this Committee, together with the consequential changes made to Planning and other Committees.

 

Gwen Swinburn, a local resident, also spoke further to Minute 48 of the last meeting, highlighting issues around transparency and  governance about which she was concerned, including  the publication of agendas (and specifically that of the December meeting of this Committee, which, in her opinion, was inadequately published), and minutes for meetings.  She raised concerns about the way in which democracy was managed in York and the way in which complaints against senior officers had been administered. Finally, she called for, a complete review of the constitution with the creation of a Standing Investigations and Chief Officer Disciplinary Committee.

 

Tony Fisher, a local resident, spoke further to resolutions (ii) and (iii) of Minute 48 of the last meeting, commenting that the organisational culture did need improving and should be considered by all Members at a full Council meeting and adding that some officers and Members did not appear to understand their respective roles, nor demonstrate the appropriate respect.

 

He queried why the full original Local Government Association report referred to at resolution (iii) could not be released, questioning the transparency and openness of the Council, Members constitutional rights and the current Executive system depriving a number of councillors the opportunity to be involved in decision making.  Stating that, in his opinion, reintroducing a committee system would ensure every political party had an influence on the decisions made.

 

 

 

53.

Redundancy pdf icon PDF 86 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with the proposed dismissal of an employee on the grounds of redundancy.

 

Additional documents:

Minutes:

Members considered a report which detailed expenditure associated with the proposed dismissal of an employee on the grounds of redundancy.

 

The background and detailed case surrounding the proposal was contained in the individual business case attached as a confidential annex to the report.

 

Resolved:  That the expenditure associated with the proposed dismissal of an employee on the grounds of redundancy, as detailed in Annex A of the report, be noted.

 

Reason:     In order to provide an overview of the expenditure.

 

 

 

54.

Pension or Exit Discretion pdf icon PDF 86 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with pension or exit discretions in accordance with council policy.

 

Additional documents:

Minutes:

Members considered a report which detailed expenditure associated with pension or exit discretions in accordance with Council policy.

 

Members considered the background and detail surrounding each proposal, which were contained in the business cases attached as confidential annexes to the report and following a discussion around Annex B, it was agreed:

 

Resolved:

 

 (i)  That the expenditure associated with the proposed pension or exit discretion, as detailed in Annex A, Annex B, Annex C and Annex D of the report, be approved.

 

(ii)   That the Executive Member for Environment and the Interim Executive Member for Culture, Leisure and Tourism be informed of the concerns raised by the Committee to the proposed exit discretion detailed in Annex B.

 

Reason: In order to provide an overview of expenditure and to consider whether the Council should exercise its discretionary powers to make enhancements.

 

 

 

55.

Appointment of Interim Assistant Director, Children's Specialist Services pdf icon PDF 170 KB

This report seeks formal approval to establish an Appointments Committee and to delegate sufficient powers to that Committee to enable them to conduct the recruitment process, select and appoint an interim Assistant Director of Children’s Specialist Services.

 

Additional documents:

Minutes:

Members considered a report that sought formal approval to establish an Appointments Committee and to delegate sufficient powers to that Committee to enable them to conduct the recruitment process, select and appoint an interim Assistant Director of Children’s Specialist Services.

 

The Corporate Director of Children, Education & Communities was in attendance to present the report and he informed Members that there was a vital need to recruit on an interim basis as the current Assistant Director of Children’s Specialist Services would resign from his post late January.

 

Members noted that this would ensure that Children’s Social Care would continue to have sufficient leadership capacity in the interim period and it would also enable a continued focus on the Councils statutory responsibilities.

 

Members were informed that a permanent appointment would follow a review of the post and the departmental management arrangements.

 

In answer to Members questions it was noted that the Interim Deputy Leader had not been consulted on the proposals and the Corporate Director of Children, Education and Communities agreed to inform him.

 

Resolved:

(i)           That  the recruitment in an interim capacity to the role of Assistant Director Children’s Specialist Services Chief Officer grade 10  £68,744.00 to £76,374.00, be approved.

(ii)         That the advertising of this opportunity be approved as internally only.

(iii)        That the establishment of the Appointments Committee and the committee be authorised to conduct the interview, and select a successful candidate and make an offer of interim employment subject to the necessary employment procedures and standing orders, be approved

(iv)       That Cllr Rawlings and Cllr Runciman be members of the Appointments Committee and that a Labour Member be nominated.

(v)         That the Interim Deputy Leader be consulted on the proposals.

 

Reason: To progress the appointment and reduce risks highlighted in the report in relation to this critical role required to deliver the Council’s statutory responsibilities.

 

 

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