Agenda and draft minutes

To receive and note apologies for absence.

No apologies for absence were received.

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 2 September 2024.

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 2 September 2024 be approved and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5pm on Thursday, 9 January 2025.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

This report provides the committee with the workforce profile covering the period of 1 April to 30 September 2024.

The Chief Officer - HR and Support Services presented the report and reported that there were plans to conduct a pay gap report for disability, similar to the gender and ethnicity reports that had been undertaken.

In response to questions from members, the Chief Officer – HR and Support Services confirmed that:

·         As seen in the report, tables 1.13 and 1.14 showed a running cumulative total where the final quarter included the totals of preceding quarters.

·         Although reliance on Work with York (WWY) was reducing, there was still a need to use WWY to fill short-notice statutory or ad-hoc vacancies.

Resolved: That the committee noted the workforce profile provided in Annex A of the report.

Reason: In order to provide an overview of the workforce profile.

This report advises the committee of the expenditure associated with redundancy, pension or exit discretions paid in accordance with council policy to employees below Chief Officer.

The Chief Officer - HR and Support Services presented the report and it was;

Resolved: That the committee noted the expenditure and cases that have been approved.

Reason: In order to provide an overview of expenditure.

To consider the committee’s draft work plan for the municipal year 2024-2025.

Members considered and confirmed the draft work plan for the municipal year 2024-2025.

The Chief Officer - HR and Support Services reported that there were no quarterly retention payments to be reported for the meeting scheduled for 24 February 2025.

Resolved: That the members confirm and accept the committee’s draft work plan for the municipal year 2024-2025.

Reason: To ensure the Committee maintains a programme of work for the municipal year 2024-2025.