Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: The Snow Room - Ground Floor, West Offices (G035). View directions

Webcast: Watch or listen to the meeting online

Items
No. Item

55.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. There were none.

56.

Public Participation

At this point in the meeting members of the public who have

registered to speak can do so. Please note that our registration

deadlines have changed to 2 working days before the meeting, in

order to facilitate the management of public participation at our

meetings. The deadline for registering is 5.00pm on 28 January

2022 Members of the public can speak on agenda items or

matters within the remit of the committee.

 

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill out an online

registration form. If you have any questions about the registration

form or the meeting please contact the Democracy Officer for the

meeting whose details can be found at the foot of the agenda.

 

Webcasting of Public Meetings

Please note that, subject to available resources, this public

meeting will be webcast including any registered public speakers

who have given their permission. The public meeting can be

viewed on demand at www.york.gov.uk/webcasts. During

coronavirus, we've made some changes to how we're running

council meetings. See our coronavirus updates

(www.york.gov.uk/COVIDDemocracy) for more information on

meetings and decisions.

Minutes:

It was reported that there had one registration to speak at

the meeting under the Council’s Public Participation Scheme.

 

Cllr Webb noted that vulnerable children and the department needed stability, which he felt it had not had due to multiple department restructures. He expressed that he felt senior management restructures had been carried out to cover for issues and costs relating to issues highlighted in the Public Interest Report, relating to the involvement of the Leader of the Council and the exit of the former Chief Executive. Finally he asked that regardless of the decision, that sufficient time be given to allow the Adult’s and Children’s Services to succeed. 

57.

People Directorate Restructure pdf icon PDF 417 KB

This report provides proposals to restructure the People Directorate, following the recent recruitment exercise to appoint the Corporate Director of People, the panel decision was not to appoint. 

 

Additional documents:

Minutes:

Officers introduced the report and outlined that two previous restructures had taken place in recent years. It was confirmed that the savings identified in the first restructure were unaffected by the options provided in the report. It was confirmed that the Council had faced challenges recruiting to the Corporate Director of People and the Assistant Director of Children’s Services. The Chief Operating Officer recommended the Committee support Option 3 in the report. This would create two Corporate Director posts and two Director posts replacing the Corporate Director of People post and the Assistant Director of Children’s Services post.

 

Members enquired about the costs and savings related to the two prior restructures and the proposed structure. It was confirmed that savings made in previous restructures were unchanged and the proposed £40,000 would be a growth cost in the directorates budget. The success of the previous restructures was raised in relation to the directorate, and officers noted that they deemed the previous restructure to be a success which facilitated closer working between Adults and Children’s services. However, they noted that the inability to recruit to the posts previously noted meant that it was appropriate to propose the restructure.

 

The Committee noted that this would create an additional Corporate Director post if option 3 was agreed, and enquired whether sufficient duties would be assigned to the posts, noting that this was originally adjudged to be capable of a single post. Officers confirmed that the two proposed Corporate Director posts had been graded and would contain the relevant reasonability’s, duties, and budget for them to be Corporate Director roles. The Committee therefore requested that evaluation of the posts be shared with committee members, as well as a structure chart of all management positions in the Council.

 

Current support for Children’s Services was discussed and officers noted that the interim arrangements had supported the services well and were reviewing how to support social workers. Officers did note however, that services would benefit from a solution to the current turnover of Assistant Director posts and above. The Council’s poor performance in its previous OFSTED review was raised by Members. Members enquired about whether the Council would now expect a more favourable review, officers noted that they were unable to predict future OFSTED reviews.

 

The Committee discussed the recruitment process and agreed to  establish of an Appointments Sub-Committee for the Chief Officer appointments for the newly created roles in line with the HR Management of Change procedures. This included the delegation of sufficient powers to the Sub-Committee enabling them to conduct the recruitment process, select and appoint a candidate, subject to the requirements of the standing orders on appointment. Members noted that the previous two attempts to recruit to the current Corporate Director post had been unsuccessful, and they noted the importance of recruitment to the post for the delivery of services. They requested that once the Appointment Sub-Committee had been created and the recruitment process agreed that its recommendations be brought back to the  Committee.

 

The  ...  view the full minutes text for item 57.

58.

Work Plan pdf icon PDF 162 KB

To consider the Committee’s draft work plan for the municipal

year 2021/2022.

Minutes:

The Committee considered their work plan for 2021/22 and agreed that the Amendment to the Council's LGPS Discretions Policy to

Implement a Shared Cost Additional Voluntary Contribution

Scheme be brought to the Committees meeting on the 15 February 2022 and an item on Workforce demographics be brought to the Committees 21 March 2022.

 

Resolved:

 

                      i.         That the work plan be agreed with the addition of the Amendment to the Council's LGPS Discretions Policy to Implement a Shared Cost Additional Voluntary Contribution Scheme be brought to the Committees meeting on the 15 February 2022 and Workforce Demographics be brought to the Committees 21 March 2022.

 

Reason:     To ensure the Committee maintains a program of work for 2021-22.

 

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