Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: The Snow Room - Ground Floor, West Offices (G035). View directions

Webcast: Watch or listen to the meeting online

Items
No. Item

75.

Declarations of Interest

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

76.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annexes X to Agenda Item X (X) on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to Agenda Items 10 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

77.

Minutes pdf icon PDF 120 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 21 March 2022.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 21 March 2022 be approved and then signed by the Chair as a correct record.

78.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering is 5.00pm on Wednesday 21 April 2022 Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.

Webcasting of Public Meetings Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission.

 

The public meeting can be viewed on demand at

www.york.gov.uk/webcasts. During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

Written representations in respect of items on this agenda should be submitted to Democratic Services by 5.00pm on 21 April 2022.

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

79.

Changes to Membership of Committees, Joint Committees administered by other Councils, Regional Local Authority Bodies and Other Bodies pdf icon PDF 153 KB

At the Annual Council meeting on 27 May 2021, appointments were made to Committees, Sub-Committees and Outside Bodies for the 2021/22 municipal year. A further change is required to the membership of the School Effectiveness and Achievement Monitoring Group.

Minutes:

The Committee agreed to appoint Cllr Webb in place of Cllr Fitzpatrick to the School Effectiveness and Achievement Monitoring Group.

 

Resolved:

 

                      i.         The Committee agreed to appoint Cllr Webb in place of Cllr Fitzpatrick to the School Effectiveness and Achievement Monitoring Group.

 

Reason:     In order to make appropriate Council appointments to

Committees and Outside Bodies for the remainder of the current municipal year.

80.

Appointment of Assistant Director of Customer and Communities pdf icon PDF 275 KB

The current Assistant Director of Customer & Communities is retiring on 31st August 2022. This report makes proposals to permanently recruit to this post which was established as part of the new council management team restructure in April 2021.

 

Minutes:

Officers confirmed that the current Assistant Director of Customer and Communities will retire in August 2022 and therefore, officers were seeking permission to advertise to the role. It was confirmed that the Directorate structure which was established in April of 2021 remains fit for purpose. It was noted that an additional team from those listed on page 10 of the agenda would move under the Head of Communities which would be the supporting families team from Children’s Services.

 

The Committee discussed the role and type of candidate the Council would wish to see take up the role. It was confirmed that an individual with experience in equalities work within local government was important and would be an essential criteria for applicants.

 

Resolved:

 

                      i.         Confirmed the pay package for the vacant role to be advertised for the Assistant Director Customer & Communities;

                     ii.         Agreed to establish an Appointments Sub-Committee for the role.

                    iii.        Delegated sufficient powers to the Sub-Committee enabling them to conduct the recruitment process, select and appoint a candidate, subject to the requirements of the standing orders on appointment;

                   iv.        Approved the engagement of the North Yorkshire County Council Resourcing Team to undertake the recruitment and selection process.

 

Reason:     To allow timely appointment to the vacant post of Assistant Director Customer & Communities in linewith the council’s Constitution and relevant legislation.

 

81.

Acting Up Payment for the Director of Public Health pdf icon PDF 274 KB

This report seeks the approval and endorsement of a temporary  Acting Up Allowance for the Assistant Director of Public Health for the period of 1st January 2022 to 31st May 2022.

Minutes:

The Committee considered the proposal to enact the temporary

Acting Up Allowance for the Assistant Director of Public Health for

the period of 1January 2022 to 31 May 2022. It was confirmed that the Assistant Director had been acting up into the role of Director of Public Health and because they had been for filling this role for more than four weeks then it was Council policy to use the Acting up Allowance. Officers confirmed that the Director of Public Health had now returned to their role on a phased return and therefore, it was proposed that the Acting Up Allowance be paid till 31 May 2022 to account for the phased return of the director.

 

Resolved:

 

                      i.         Approved and endorsed the acting up arrangement as outlined within the report.

 

Reason:     To make a payment to the Assistant Director Public Health.

82.

Work Plan pdf icon PDF 166 KB

To consider the Committee’s draft work plan for the municipal year 2021-22.

Minutes:

The Committee noted that it did not currently have any substantive items for its 16 May 2022 meeting and asked that officers review whether the meeting was required and to cancel the meeting if not. They noted items that were set to be considered at the June 2022 meeting and it was confirmed that meeting dates for 2022-23 would be shared with the Committee members and would be on the Council website.

 

Resolved:

 

                      i.         That the Committee work plan be noted.

 

Reason:     To ensure the Committee maintains a program of work.

 

83.

Redundancy, Retirement and Settlement Agreements pdf icon PDF 130 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with redundancy, pension or exit discretions paid in accordance with council policy to employees below Chief Officer.

Additional documents:

Minutes:

Members considered a report which advised them of expenditure

associated with redundancy, pension or exit discretions. An overview of expenditure was provided in the table at paragraph 5 of the report. There were total costs to the council this year of £63174.19. Full details were set out in exempt Annexes A-E to the report.

 

Resolved:

 

                      i.         Noted the expenditure associated with each proposal as detailed in the annexes.

 

Reason:     In order to provide an overview of expenditure.

 

Note: the above item was considered in private session, in accordance with the decision in Minute 76.

 

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