Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Webcast: Watch or listen to the meeting online

Items
No. Item

1.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were

declared.

2.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annexes A to Agenda Items 10 and 11 on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to Agenda Items 10 and 11 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

3.

Minutes pdf icon PDF 116 KB

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 19 April 2021.

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committee held on 19 April 2021 be approved and then signed by the Chair as a correct record.

4.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation the meeting. The deadline for registering at this meeting is at 5.00pm on Thursday 17 June 2021.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda. 

 

Webcasting of Public Meetings

Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission. The public meeting can be viewed on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

5.

Update on progress to implement the new Corporate Leadership Group (CLG) pdf icon PDF 145 KB

This report provides a regular update on the progress of

implementation of the new structure for the Corporate Leadership

Group.

Minutes:

The Committee received an update on the progress to implement the new Corporate Leadership Group (CLG), it was confirmed that three positions had now been filled and three more vacancies were progressed for advertisement.  

 

Resolved:

 

                      i.         Noted the progress made to date.

 

Reason:     To ensure the council has an appropriate Chief Officer structure to deliver the councils priorities.

6.

Appointment of Sub-Committee for appointment of Assistant Director Adult Social Care pdf icon PDF 203 KB

This paper makes the proposal to permanently recruit to the post of Assistant Director Adult Social Care.

Additional documents:

Minutes:

Officers introduced the report and noted that this request to advertise followed the work undertaken with the Corporate Leadership Group restructure.

 

Resolved:

 

                      i.         Approved the filling of this post and remuneration package for the Assistant Director posts at a job evaluated salary of £71,521 to £79,459. Establish an Appointments Sub-Committee consisting of three members, one from each main party (1 Liberal Democrat, 1 Labour and 1 Green) to include a member of the Executive.

                     ii.         That a recruitment agency be engaged, as per the councils’ procurement rules, to support the appointments sub-committee with the recruitment and selection process. The remit for engagement and appointment to be agreed by the sub-committee.

                    iii.        The Appointments Sub-Committee be authorised to conduct the final interviews, select a successful candidate and make an offer of employment subject to the necessary employment procedures

 

Reason:     To allow appointment to the Assistant Director post to be made.

7.

Workforce Profile as at 30 September 2020 pdf icon PDF 121 KB

This report provides the Staffing Matters and Urgency Committee with the workforce profile, as at the end of 2020/2021.

Additional documents:

Minutes:

Officers introduced the report and noted that all workforce profile data could also be found on Open Data. It was noted that structural changes at the Council would not be fully represented within the report until the next workforce profile report. Finally it was noted that sickness absence and staff movement had both declined in the last year.

 

Members discussed the report and enquired about the changing number of staff with in the Place and Peoples directorates and it was noted that this was due to the Council’s reorganisation which has moved Housing Services into the Place Directorate. An enquiry was raised in relation to the use of Work With York (WWY) for staffing Covid-19 testing sites and members asked for future reports to provide additional information in order to ensure the Council avoided using WWY for long term appointments.

 

The Committee highlighted that the report showed the City of York Council was less diverse in the employment of people from ethnic minorities backgrounds and non-heterosexual sexual orientation compared to the national average. Members requested that comparison data with other local authorities also be provided to assist the Council in further assessing its data compared with other local authorises, and to find best practice to assist the Council in matching the national average.  

 

Resolved:

 

                      i.         Noted the workforce profile provided.

                     ii.         Comparison data with other local authorities regarding the employment of staff from ethnic minorities backgrounds, non-heterosexual sexual orientation, and individuals with a disability be provided within future Workforce Profile reports.

 

Reason:     In order to provide an overview of the workforce profile.

8.

Work Plan pdf icon PDF 160 KB

To consider the Committee’s draft work plan for the municipal year 2021-22.

Minutes:

Resolved:

 

                      i.         That the Work Plan be noted.

                     ii.         That the Work Plan be updated with regular items for the Committees 2021/22 work plan.

 

Reason:     To ensure that the committee has a planned programme of work in place.

9.

Redundancy, Retirement and, Settlement Agreements pdf icon PDF 173 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.

Additional documents:

Minutes:

Members considered a report which advised them of expenditure

associated with redundancies. Details of the proposals and their

implications were set out in the business cases in exempt Annex A.

 

Resolved:

 

                      i.         That the expenditure associated with the proposed

redundancies as detailed in the report annexes be noted.

 

Reason:     So that the Committee has an overview of expenditure

associated with pension or exit discretions.

10.

Pension or Exit Discretion pdf icon PDF 120 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with pension or exit discretions in accordance with council policy for noting.

Additional documents:

Minutes:

Members considered a report which advised them of expenditure

associated with a reduction in a staff members hours. Details of the proposals and their implications were set out in the business cases in exempt Annex A.

 

Resolved:

 

                      i.         Noted the expenditure associated with each proposal as detailed in the annex.

 

Reason:     In order to provide an overview of expenditure.

 

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